Provide Travel Management Services to Birmingham City University

Provide Travel Management Services to Birmingham City University

Birmingham City University wishes to award a Framework Contract for the provision of an end to end Managed Business Travel Services.

United Kingdom-Birmingham: Supporting and auxiliary transport services; travel agencies services

2016/S 142-257599

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Birmingham City University
Franchise Street, Perry Barr
For the attention of: Ade Osunsanmi
B42 2SU Birmingham
United Kingdom
Telephone: +44 1213315337
E-mail: tenders@bcu.ac.uk
Fax: +44 1213316349

Internet address(es):

General address of the contracting authority: www.bcu.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/bcu/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of end to end Travel Management Services _TU001.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Birmingham City University registered address, University House, Bartholomew Row, B5 5JU.

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Birmingham City University (The Authority) wishes to award a Framework Contract for the provision of an end to end Managed Business Travel Services.
The requirement is split into lot 1 and lot 2.
Depending on the service quality offerings of bidding suppliers, the authority reserves the right to award the Framework to more than one supplier for each of the lots.
— Lot 1: One stop shop for end to end business travel booking and managed services for the UK and the rest of the world excluding Asia and Africa.
— Lot 2: One stop shop for end to end business travel booking and managed services — Asia and Africa.

II.1.6)Common procurement vocabulary (CPV)

63000000, 63512000, 63510000, 63515000, 79997000, 63516000, 63500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 000 000 and 7 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: One stop shop for end to end business travel booking and managed services for the UK and the rest of the world excluding Asia and Africa

1)Short description

Provision of end to end University Wide Business Travel Management Services for UK and the rest of the world.

2)Common procurement vocabulary (CPV)

63500000, 63512000, 63000000, 63510000, 63515000, 79997000, 63516000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Lot 2: One stop shop for end to end business travel booking and managed services — Asia and Africa

1)Short description

One stop shop for end to end business travel booking and managed services — Asia and Africa.

2)Common procurement vocabulary (CPV)

63000000, 63512000, 63510000, 63515000, 79997000, 63516000, 63500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: It is important that applicants respond to the information requested in an appropriate, clear and concise manner.
The Questionnaire stipulates the economic, financial and technical data required to enable the evaluation of suppliers wishing to participate in the procurement.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

REF 00000238

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.8.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.8.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.7.2016

 

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