Provide Tree Management for Network Rail

Provide Tree Management for Network Rail

Key Deliverables, Tasks and Provisions: Expert advice to support land management strategies. Expert guidance to local NR teams arising from location specific clearance or vegetation management programmes.

United Kingdom-London: Environmental planning

2016/S 061-106038

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Tree and Stakeholder Management
1 Eversholt Street
Contact point(s): National Supply Chain
For the attention of: Joe Jordan
NW1 2DN London
UNITED KINGDOM
Telephone: +44 7710940839
E-mail: joe.jordan@networkrail.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Tree and Stakeholder Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 850 000 GBP

II.1.5)Short description of the contract or purchase(s):

Key Deliverables, Tasks and Provisions:
— Expert advice to support land management strategies.
— Expert guidance to local NR teams arising from location specific clearance or vegetation management programmes.
— Mediation with external stakeholders and neighbourhood groups in advance of works. Where necessary to perform crisis resolution as a result of poorly executed or communicated works.
— Mentoring of staff groups within NR on Tree and Land Management.
— Mentoring of departments within NR who will communicate or liaise with external stakeholders and neighbourhood bodies. This is to embed and support proactive practices so avoiding crisis or reputational damage.
— Establish working groups and develop the relationship for NR with various organisations. The purpose of this is to improve visibility, develop policy, enhance reputation and increase the sphere of influence.
— Develop guidance material for specialist areas of tree management, environmental improvement and neighbour/stakeholder liaison. This material is to be briefed to the relevant key bodies within NR.
— Co-ordinate trials for the use of trees or other specific vegetation to improve biodiversity, security or environmental sustainability.
— Act as an independent technical expert for crisis resolution between NR and neighbourhood groups or external stakeholders.
— Utilise local representatives to monitor performance of NR performance of tree management schemes. These representatives or agents are to be used to develop local stakeholder relationships.
— Present to wider NR groups on case studies, lessons learnt and improvement initiatives.
Requirements for potential supplier:
— The supplier must have reputational credibility for with external stakeholders to include Government Departments, Local Authorities, Residents Groups, Charitable Bodies, Expert Environment or Nature Organisations.
— Experience of tree management such they are regarded as experts by the wider industry.
— Proven skills in communications skills, including briefing and strategy documents.
— Experience in avoidance of and positive resolution to crisis.
Nature of service provision:
This is to be provided as a management service using a call off nature. Work streams are to be identified at the outset of the contract with flexibility to add these as new tasks arise.

II.1.6)Common procurement vocabulary (CPV)

90712000, 90700000, 77000000, 80540000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Key Deliverables, Tasks and Provisions:
— Expert advice to support land management strategies.
— Expert guidance to local NR teams arising from location specific clearance or vegetation management programmes.
— Mediation with external stakeholders and neighbourhood groups in advance of works. Where necessary to perform crisis resolution as a result of poorly executed or communicated works.
— Mentoring of staff groups within NR on Tree and Land Management.
— Mentoring of departments within NR who will communicate or liaise with external stakeholders and neighbourhood bodies. This is to embed and support proactive practices so avoiding crisis or reputational damage.
— Establish working groups and develop the relationship for NR with various organisations. The purpose of this is to improve visibility, develop policy, enhance reputation and increase the sphere of influence.
— Develop guidance material for specialist areas of tree management, environmental improvement and neighbour/stakeholder liaison. This material is to be briefed to the relevant key bodies within NR.
— Co-ordinate trials for the use of trees or other specific vegetation to improve biodiversity, security or environmental sustainability.
— Act as an independent technical expert for crisis resolution between NR and neighbourhood groups or external stakeholders.
— Utilise local representatives to monitor performance of NR performance of tree management schemes. These representatives or agents are to be used to develop local stakeholder relationships.
— Present to wider NR groups on case studies, lessons learnt and improvement initiatives.
Requirements for potential supplier:
— The supplier must have reputational credibility for with external stakeholders to include Government Departments, Local Authorities, Residents Groups, Charitable Bodies, Expert Environment or Nature Organisations.
— Experience of tree management such they are regarded as experts by the wider industry.
— Proven skills in communications skills, including briefing and strategy documents.
— Experience in avoidance of and positive resolution to crisis.
Nature of service provision:
This is to be provided as a management service using a call off nature. Work streams are to be identified at the outset of the contract with flexibility to add these as new tasks arise.
Estimated value excluding VAT: 850 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised during the course of the tender process whether or not a guarantee is required. Parent company guarantees or other financial or performance guarantees may be requested where there is a reasonable requirement to do so.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This Contract Notice is being issued under the Utilities Contracts Regulations 2009.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Suppliers will be expected to meet the economic and
financial selection criteria as laid out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Suppliers will be required to meet the technical selection criteria contained in the Pre Qualification Questionnaire (PQQ) and will be evaluated and scored on the evaluation criteria set out in the Invitation to Tender (ITT) (available to bidders who are successful at PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Time limit for receipt of requests for documents or for accessing documents: 18.4.2016 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2016 – 17:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Head of National Supply Chain
The Quadrant: MK, Elder Gate
MK9 1EN Milton Keynes
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.3.2016

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