Provide Treework Service in Hertfordshire
Hertfordshire County Council is currently out to procurement for the provision of a Treework Service.
United Kingdom-Hertford: Tree-maintenance services
Section I: Contracting authority
I.1)Name and addresses
Contact person: Strategic Procurement Group
Telephone: +44 01707292464
NUTS code: UKH23
I.4)Type of the contracting authority
Section II: Object
HCC 05/17 The Provision of a Treework Service.
II.1.2)Main CPV code
II.1.3)Type of contract
Hertfordshire County Council (the ‘Council’) is currently out to procurement for the provision of a Treework Service. Organisations wishing to take part in this project are invited to ‘express interest’ which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information.
Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
This Framework Agreement is for the provision of a treework service for Hertfordshire County Council. The Framework Agreement provides HCC and other bodies e.g. Housing Associations with a professional aboriculture service covering all aspects of tree works in schools, libraries, highways and other properties. Comprehensive surveys may also be occasionally required followed by detailed reports with prioritised recommendations. The delivery of the service is dependent on meeting the Council’s and may involve emergency works and the need for out of hours work.
The estimated total value of the Framework Agreement] is stated in II.1.5) of this notice and is for the initial term inclusive of the approximate value for extension.
For the avoidance of doubt, the estimated annual value of the Contract will be approximately 200 000 GBP.
The Framework Agreement] will be awarded for an initial term of three (3) years, with the option to extend the Framework Agreement]up to one (1) further year.
Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.
There will be no form of exclusivity or volume that is guaranteed under the resultant Framework Agreement and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established Framework Agreement.
Organisations should be aware that due to the nature of the Services provided, any Framework Agreement formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Council reserves the right to extend the Framework Agreement for a further one (1) year.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As stated within the Procurement Documentation.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Please note Hertfordshire County Council has worked closely with its districts and partners to create a joint procurement portal called supply Hertfordshire. This portal provides an e-Tendering system which is run by In-Tend.
To access this procurement opportunity please visit www.supplyhertfordshire.uk and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council’s procurement documents are available within the e-Tendering system.
Open/One Stage Procedure.
This is a one stage procurement process. Therefore, if you wish to be considered as a tenderer you must complete and submit a tender by the specified closing date and time. Tender submissions cannot be uploaded after this return deadline.
If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: firstname.lastname@example.org or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.
The Council reserves the right at any time to cease the procurement process and not award a Framework Agreement] or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council’s requirements and remain financially viable to fulfil the requirements under the Framework Agreement.
Precise information on deadline(s) for review procedures:
The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a Framework Agreement before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a Framework Agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the [Contract/Framework Agreement ineffective.
VI.4.4)Service from which information about the review procedure may be obtained
Royal Courts of Justice, The Strand
VI.5)Date of dispatch of this notice: