Provide Vehicle Tracking and Telemetry Services for Post Office
Post Office requires a GPS based vehicle tracking and telemetry system for its fleet of cash-in-transit and mobile Post Office vehicles.
United Kingdom-London: Telemetry surveillance system
2015/S 192-348170
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Post Office Limited
Finsbury Dials, 20 Finsbury St
For the attention of: Romano Castello, Mark Emin, Anne Cundy
EC2Y 9AQ London
UNITED KINGDOM
Telephone: +44 3336652819
E-mail: romano.castello@postoffice.co.uk
Internet address(es):
General address of the contracting authority: http://www.thepostoffice.co.uk
Address of the buyer profile: http://www.thepostoffice.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK and Northern Ireland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
32441100, 32441300, 31610000, 38291000, 32441200, 34300000, 42961300, 32440000, 64226000, 32441000, 72000000, 38548000, 50111100,50111110, 72253000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP
II.2.2)Information about options
Description of these options: The contract will have an initial term of 3 years. Post Office reserve the right to extend the contract on one or more occasions up to a maximum term of 5 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: (If applicable).
Please refer to the PQQ for further details.
III.2.3)Technical capacity
Applicants will be assessed in accordance with subsection 1 of Section 3 to Directive 2014/24/EU. Please refer to the PQQ for further information.
Minimum level(s) of standards possibly required:
(If applicable).
Please refer to the PQQ for further details.
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Bidders will be evaluated in accordance with the criteria set out in the procurement documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://postoffice.bravosolution.co.ukand click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);
2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ / ITT (Project: Provision of Vehicle Tracking and Telemetry Services ) to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box;
3. Responding to the tender — POL will be evaluating PQQ responses and shortlisting bidders to get access to the first stage the ‘Invitation to Submit Outline Solution (ISOS documentation) ’ where bidders are invited to Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
In accordance with the Public Services (Social Value) Act 2012 Post Office must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how in conducting the process of procurement it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of Post Office relating to economic, social and environmental well-being. These priorities will also be reflected in the evaluation criteria for the award of the contract, to the extent that Post Office considers it relevant and proportionate to the subject matter of the contract Important Note — this OJEU Notice must be read in full. Applicants are reminded that participation in this procurement process is subject to the Terms and Conditions set out in Appendix 1 of the PQQ and the e-sourcing portal terms of use.
VI.4.1)Body responsible for appeal procedures
Post Office Ltd
Head Office — Finsbury Dials, 20 Finsbury St
EC2Y 9AQ London
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
Post Office Ltd
Head Office — Finsbury Dials, 20 Finsbury St
EC2Y 9AQ London
UNITED KINGDOM
VI.5)Date of dispatch of this notice: