Provide Vehicle Tracking and Telemetry Services for Post Office

Provide Vehicle Tracking and Telemetry Services for Post Office

Post Office requires a GPS based vehicle tracking and telemetry system for its fleet of cash-in-transit and mobile Post Office vehicles.

United Kingdom-London: Telemetry surveillance system

2015/S 192-348170

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Post Office Limited
Finsbury Dials, 20 Finsbury St
For the attention of: Romano Castello, Mark Emin, Anne Cundy
EC2Y 9AQ London
UNITED KINGDOM
Telephone: +44 3336652819
E-mail: romano.castello@postoffice.co.uk

Internet address(es):

General address of the contracting authority: http://www.thepostoffice.co.uk

Address of the buyer profile: http://www.thepostoffice.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: postal authority

I.3)Main activity

Other: UK postal administrative services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Vehicle Tracking and Telemetry Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: UK and Northern Ireland.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Post Office requires a GPS based vehicle tracking and telemetry system for its fleet of cash-in-transit and mobile Post Office vehicles. The system shall monitor vehicle location in real time and be capable of generating an alarm status in the event of an incident with the vehicle movement and location being transmitted to the Post Office’s existing monitoring station. The supplier shall supply to the Post Office and install all hardware and software necessary for the operation of the vehicle tracking and telemetry service (including a web-based platform/portal for access to the vehicle tracking and telemetry system).

II.1.6)Common procurement vocabulary (CPV)

32441100, 32441300, 31610000, 38291000, 32441200, 34300000, 42961300, 32440000, 64226000, 32441000, 72000000, 38548000, 50111100,50111110, 72253000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will have an initial term of 3 years. Post Office reserve the right to extend the contract on one or more occasions up to a maximum term of 5 years.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will have an initial term of 3 years. Post Office reserve the right to extend the contract on one or more occasions up to a maximum term of 5 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond, parent company guarantee or other form of security may be required by Post Office Limited in certain circumstances. Please see contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If the contract is awarded to a grouping of economic operators (e.g. a consortium), Post Office reserves the right to require the grouping to form a single legal entity (with appropriate financial guarantees in place) and/or require that each member undertakes joint and several liability irrespective of the legal form adopted before entering into the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be assessed in accordance with subsection 1 of Section 3 to Directive 2014/24/EU. Please refer to the PQQ for further information.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be assessed in accordance with subsection 1 of Section 3 to Directive 2014/24/EU. Please refer to the PQQ for further information.
Minimum level(s) of standards possibly required: (If applicable).
Please refer to the PQQ for further details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be assessed in accordance with subsection 1 of Section 3 to Directive 2014/24/EU. Please refer to the PQQ for further information.
Minimum level(s) of standards possibly required:
(If applicable).
Please refer to the PQQ for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: Bidders will be evaluated in accordance with the criteria set out in the procurement documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project_203

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.10.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.11.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: https://postoffice.bravosolution.co.ukand click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure);

2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ / ITT (Project: Provision of Vehicle Tracking and Telemetry Services ) to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ / ITT into your ‘My PQQs / My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ / ITT Details’ box;
3. Responding to the tender — POL will be evaluating PQQ responses and shortlisting bidders to get access to the first stage the ‘Invitation to Submit Outline Solution (ISOS documentation) ’ where bidders are invited to Click ‘My Response’ under ‘PQQ / ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ / ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
In accordance with the Public Services (Social Value) Act 2012 Post Office must consider:
(a) how what is proposed to be procured might improve the economic, social and environmental well-being of the area where it exercises its functions, and
(b) how in conducting the process of procurement it might act with a view to securing that improvement.
Accordingly, the subject matter of the contract has been scoped to take into account the priorities of Post Office relating to economic, social and environmental well-being. These priorities will also be reflected in the evaluation criteria for the award of the contract, to the extent that Post Office considers it relevant and proportionate to the subject matter of the contract Important Note — this OJEU Notice must be read in full. Applicants are reminded that participation in this procurement process is subject to the Terms and Conditions set out in Appendix 1 of the PQQ and the e-sourcing portal terms of use.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Post Office Ltd
Head Office — Finsbury Dials, 20 Finsbury St
EC2Y 9AQ London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal in relation to this procurement should be addressed to the contact point at section I.1) above.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Post Office Ltd
Head Office — Finsbury Dials, 20 Finsbury St
EC2Y 9AQ London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

29.9.2015

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