Provide Virtual Learning Environment Solution

Provide Virtual Learning Environment Solution

CAFRE has a requirement for the provision of a Virtual Learning Environment (VLE) to provide controlled access to student learning and assessment materials.

United Kingdom-Antrim: E-learning services

2015/S 126-230587

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DARD – CAFRE
Greenmount Campus, 45 Tirgracy Road
Contact point(s): ict.cpd@dfpni.gov.uk
BT41 4PS Antrim
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DARD — CAFRE — Virtual Learning Environment Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

CAFRE has a requirement for the provision of a Virtual Learning Environment (VLE) to provide controlled access to student learning and assessment materials. The VLE is to enable CAFRE to deliver distance learning programmes and to meet the needs of those students who, assessed under the Special Educational Needs and Disability (NI) Order 2005 (SENDO), require learning and assessment materials to be provided in an easily accessible format. In this current academic year, the system supports approximately 750 courses with almost 2000 users (1700 students and 300 staff). The College has targets to increase the use of the VLE by providing more learning materials online. The proposed solution should be a commercial off the shelf (COTS) application. The contract will be for an initial period of 5 years with an option to extend annually for a further 5 years.

II.1.6)Common procurement vocabulary (CPV)

80420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

CAFRE has a requirement for the provision of a Virtual Learning Environment (VLE) to provide controlled access to student learning and assessment materials. The VLE is to enables CAFRE to deliver distance learning programmes and to meet the needs of those students who, assessed under the Special Educational Needs and Disability (NI) Order 2005 (SENDO), require learning and assessment materials to be provided in an easily accessible format. In this current academic year, the system supports approximately 750 courses with almost 2000 users (1700 students and 300 staff). The College has targets to increase the use of the VLE by providing more learning materials online. The required solution should be a commercial off the shelf (COTS) application. The contract will be for an initial period of 5 years with an option to extend annually for a further 5 years.
Due to the nature of this requirement lots are not suitable.
Estimated value excluding VAT: 248 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per tender documentation.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

35508

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 43-074540 of 3.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.7.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.7.2015
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Only CPD procurement staff with access to the project on eTendersNI.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.6.2015

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