Provide Website Development Services to Sheffield Hallam University

Provide Website Development Services to Sheffield Hallam University

Web design, front-end development and consultancy services for Sheffield Hallam University.

United Kingdom-Sheffield: World wide web (www) site design services

2018/S 003-003290

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Sheffield Hallam University
Howard Street
S1 1WB
United Kingdom
Contact person: All communication via
NUTS code: UKE32
Internet address(es):Main address:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


1718-18-CA-JM Web design, front-end development and consultancy services

Reference number: 1718-18-CA-JM

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Web design, front-end development (FED) and consultancy services for Sheffield Hallam University. The University wants to work in partnership with a company to support the building of its in-house capability as well as providing digital design work and FED.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE32
Main site or place of performance:

Sheffield, UK.

II.2.4)Description of the procurement:

The web strategy, as part of the overall technology strategy, supports the University in achieving its digital goals through the web presence becoming the ‘go-to’ resource for staff, students and external audiences. In an increasingly digital world, the focus needs to be on the customer experience and the website is key to this engagement.

The website is crucial to delivering key marketing department objectives across multiple markets which includes; customer data capture, marketing key University products, communication of the University brand experience and engagement with key audiences and stakeholders. The design and build of engaging, functional customer facing online interfaces is essential to delivering these objectives. The size of the University’s web presence is proportional to the size of the organisation, as detailed above.

The University has heavily invested in Sitecore in terms of infrastructure, resource and budget in order to deliver a digital solution that meets the University strategic objectives. This digital platform is an integral part of the Applications Strategy and digital roadmap — it is the key platform in a technical landscape that also includes Drupal and WordPress.

Required outcomes.


— The design of web designs and solutions that deliver to key website objectives and performance KPIs.

— The documentation of a web design system that can be used across the organisation. Offering a standardised approach to web design and ability for multiple teams to use across the University’s web estate.

Sustainable development.

— The ability through the company to front-end code digital solutions that support the delivery of key website projects.

— The application of agreed coding standards across the University web estate so we have a standardized approach to the creation and deployment of front end code.

— To support the creation of development processes that offer a sustainable and systematic approach to website development across multiple platforms.

Performance management.

— Improved performance of the University web estate through the application of coding standards and practices.

— Improved web design through the monitoring of set user engagement KPIs through platform and 3rd party analytics.

— Working with multiple internal and 3rd party suppliers to deliver multiple web design and development projects to key timeframes on the digital roadmap.

— Improved web design through the monitoring of set user engagement KPIs through platform and 3rd party analytics.


— To support the organisation to become self-sufficient with regards to the use of web design and development.

Out of scope.

— Back end development — this area is handled internally by our Digital Technology Systems Department.

— Project management — this part of the service is handled internally by the Planning Department.

— Hosting — this area is handled internally by our Digital Technology Systems Department.

The work we are asking you to price is only a proportion of the total activity that is possibly required. However, we are advising you of our budget for the initial period of this contract, but we equally advise you that we are under no obligation to spend any value should we choose not to. The anticipated budget is between 60 000 GBP and 80 000 GBP per annum.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Question 1 – Web design that meets business objectives / Weighting: 114
Quality criterion – Name: Question 2 – Site performance / Weighting: 76
Quality criterion – Name: Question 3 – Supporting a culture of self-sufficiency / Weighting: 114
Quality criterion – Name: Question 4 – Multi supplier environments / Weighting: 96
Price – Weighting: 600
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

2 periods of 12 months extension provided the performance, need and budget are available

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

Sufficient competition with a reasonable chance of success such that the effort in responding to the tender remains worthwhile to the 6 organisations invited to submit detailed bids.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/02/2018
Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 19/02/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/06/2018
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Sheffield Hallam Unversity – Legal Services
Howard Street
S1 1WB
United KingdomInternet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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