Provision and investment of a public convenience service

Provision and investment of a public convenience service

Provision and investment of a public convenience service to maintain current level of cleaning and maintenance with additional investment by service provider to replace those establishments that fall below the acceptable standard.

UK-Bristol: repair and maintenance of public conveniences

2012/S 237-390585

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
The Council House, College Green
For the attention of: Laura Durham
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525686
E-mail: laura.durham@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: http://www.proactisplaza.com/supplierportal

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Bath and North East Somerset Council
Guildhall, High Street
BA1 5AW Bath
UNITED KINGDOM

City of York Council
The Guildhall
YO1 9QN York
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision and investment of a public convenience service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKK,UKE21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision and investment of a public convenience service to maintain current level of cleaning and maintenance with additional investment by service provider to replace those establishments that fall below the acceptable standard.
II.1.6)Common procurement vocabulary (CPV)

50760000, 90910000, 45215000, 45215500, 24955000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenderers can bid for more than one lot. Further details will be available in the invitation to tender.
Estimated value excluding VAT:
Range: between 7 000 000,00 and 20 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Five X 12 month options for extension.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 240 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Bristol City Council provision and investment of a public convenience services

1)Short description
Bristol City Council is the largest urban area in England’s South West Region, it is looking at its current portfolio of public conveniences and looking for innovative responses to its changing needs.
2)Common procurement vocabulary (CPV)

50760000, 90910000, 45215000, 45215500, 24955000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 7 500 000,00 and 10 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: A Provision and investment in a public convenience service
1)Short description
Bath and North East Somerset Council has at its heart the city of Bath which a World Heritage Site in which tourism is a major economic activity. It is looking at its current portfolio of public conveniences and looking for innovative responses to it changing needs.
2)Common procurement vocabulary (CPV)

50760000, 90910000, 45215000, 45215500, 24955000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 2 650 000,00 and 4 870 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Provision and investment of a public convenience service
1)Short description
City of York Council has been designated a conservation area and has 800 000 visitors to the city who stay overnight, it is looking at its current portfolio of public conveniences and looking for innovative responses to it changing needs.
2)Common procurement vocabulary (CPV)

50760000, 90910000, 45215000, 45215500, 24955000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 3 714 000,00 and 5 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Authority reserves the right to request deposits, parent company guarantees, bonds or other forms of appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation to Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment Terms and Conditions will be provided in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority reserves the right to require groupings of Contractors to take a particular legal form or to require a single Contractor to take primary liability or to require each Contracter undertakes joint or several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further conditions will be described in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulation 23 to 26 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.
Minimum level(s) of standards possibly required: Bidders must achieve a satisfactory risk assessment from the Authority in relation to their financial standing.
Further details regarding the assessment are as set out in the Invitation to Tender.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 as amended and as set out in the tender documents.
Minimum level(s) of standards possibly required:
Confirmation will be required that the below.
Insurance requirements will be met at Contract Award:
Public liability insurance cover of 5 000 000 GBP.
Employers liability insurance cover of 10 000 000 GBP.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
REQD1000491
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.1.2013 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 28.1.2013 – 12:00
Place:

Tenders will be submitted under the terms of the information to tenderers and after the closing date and time, will be opened electronically by authorised Council Staff.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All documentation, questions and responses will be managed via the Proactis portal via the following URL: http://www.proactisplaza.com/supplierportal. Suppliers are requested not to use any other means of communication. Regarding IV3.4, requests to participate must be made by completion adn submission of the Invitation to Tender (ITT) which is available online. Expressions of interest and automatic ITT will be available from 1st October 2012 in line with the date and time specified in IV.3.4 and in accordance with the instructions set out in the ITT. The Proactis portal will not allow a bid to be uploaded after the deadline has passed. Completed ITT submitted by any means other than the Proactis portal before or after the deadline will not be considered. Bidders are advised to allow sufficient time to upload all documentation.

Applicants are advised that the Council is subject to the Freedom of Information Act 2000 (The Act). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information that they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority may take such statements into consideration in the event that it receives a request pursuant for the Act which relates to the information provided by the interested party. Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these. The Council reserves the right not to award any or part oaf this contract, No statement shall be taken as constituting a contract, agreement, warranty or representation between the Council and/or any other party (excluding a formal award of contract made by the Council or any formal express legal agreement). Bidding and bid costs are entirely at the risk of the applicants/bidders and will not be refunded bu the Council under any circumstances. Minimum time frame during which the tenderer must maintain the tender: 180 days (from the date for receipt of tender).
Conditions for opening tender: Persons authorised to be present at the opening of tenders: no.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
UNITED KINGDOM
E-mail: e-filing@bristol.countycourt.gsi.gov.uk
Telephone: +44 1179106700
Internet address: http://www.hmcourt-service.gsi.gov.uk
Fax: +44 1179106729

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period applies following electronic notification to unsuccessful tenders of the award decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
7.12.2012

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