Provision of a Childcare Voucher Scheme

Provision of a Childcare Voucher Scheme

University of Bath.

UK-Bath: personnel and payroll services

2012/S 163-271535

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bath
Purchasing Services
Contact point(s): Purchasing Services
BA2 7AY Bath
UNITED KINGDOM
Telephone: +44 1225386939
E-mail: tenders@bath.ac.uk

Internet address(es):

General address of the contracting authority: http://www.bath.ac.uk/

Electronic access to information: http://www.bath.ac.uk/

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a Childcare Voucher Scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code UKK12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Personnel and payroll services. The University of Bath is seeking to appoint a contractor to provide the offer of a childcare voucher scheme to the University’s eligible Staff, facilitated through the University’s payroll. Applicants must propose a scheme that has been approved by the Inland Revenue for similar workplaces/employers.
II.1.6)Common procurement vocabulary (CPV)

79631000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 20 000 and 100 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All payments will be made in GBP, via electronic bank transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Per Pre Qualification Questionnaire and Invitation to Tender documentation.
Minimum level(s) of standards possibly required: Per Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years.
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Per Pre Qualification Questionnaire and Invitation to Tender documentation.
Minimum level(s) of standards possibly required:
Per Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: Per Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PST/HP/CHV/210512
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This tender is being conducted as part of the University of Bath’s eTendering programme, run in conjunction with BIPS DELTA.
Expressions of interest in this opportunity, further information and/or documents are available at: https://www.delta-esourcing.com.

To express an interest in this opportunity you must register on this site to obtain a login and password. (If you are already registered you will not need to register again, simply use your existing username and password). Please note there is a password reminder link on the homepage. You must then log in and go to Your Response Manager and add the following Access Code: 6Y5S4W853B.
Please ensure you follow all instructions provided to you there. Please note that your Company Profile will be evaluated using the criteria which can be found in the University of Bath Purchasing Services web pages at www.bath.ac.uk/purchasing-services. The deadline for submitting your response(s) is 14:00 hours on 21.9.2012. Please ensure that you allow plenty of time when responding especially if you are required to upload response documents. Please note late responses cannot be accepted.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on:
+44 8452707050 or email helpdesk@delta-esourcing.com. GO Reference: GO-2012822-PRO-4176593

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Bath
Purchasing Services
BA2 7AY Bath
UNITED KINGDOM
Telephone: +44 1225386939

Body responsible for mediation procedures

University of Bath
Purchasing Services
BA2 7AY Bath
UNITED KINGDOM
Telephone: +44 1225386939

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.8.2012

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