Provision of an Integrated HR and Payroll Software System

Provision of an Integrated HR and Payroll Software System

The University of Huddersfield requires an Integrated HR and Payroll System with the ability to process and report on employees across an organisational structure, with different terms and conditions of service and multiple pension schemes.

UK-Huddersfield: software package and information systems

2012/S 90-148249

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Huddersfield
Queensgate
Contact point(s): http://in-tendhost.co.uk/universityofhuddersfield
For the attention of: Andy Hughes
HD1 3DH Huddersfield
UNITED KINGDOM
Telephone: +44 1484472954
E-mail: a.d.hughes@hud.ac.uk
Fax: +44 1484472682

Internet address(es):

General address of the contracting authority: http://www.hud.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision and Installation of an Integrated HR and Payroll Software System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: University of Hudderfield.
Queensgate.
Huddersfield.
W Yorkshire.
UK.
HD1 3DH.
NUTS code UKE4
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Huddersfield requires an Integrated HR and Payroll System with the ability to process and report on employees across an organisational structure, with different terms and conditions of service and multiple pension schemes. It needs to allow for the scenario of multiple jobs per person and different terms and conditions for each job. It must also cover absence management, the HESA return, training and development, recruitment, e-recruitment and employee and manager self-service. Flexible user-defined reporting is also required with the ability to publish reports to an online self-service environment for dissemination to users. Please note that the University uses SQL servers and the proposed system MUST be compatible with them.
II.1.6)Common procurement vocabulary (CPV)

48000000, 48219300, 48450000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University of Huddersfield requires an Integrated HR and Payroll System with the ability to process and report on employees across an organisational structure, with different terms and conditions of service and multiple pension schemes. It needs to allow for the scenario of multiple jobs per person and different terms and conditions for each job. It must also cover absence management, the HESA return, training and development, recruitment, e-recruitment and employee and manager self-service. Flexible user-defined reporting is also required with the ability to publish reports to an online self-service environment for dissemination to users. Please note that the University uses SQL servers and the proposed system MUST be compatible with them.
Estimated value excluding VAT: 150 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
30 Days Nett of Invoice
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Unforseen changes in strategic requirements forced the University to cancel the original OJEU tender which this replaces.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Financial Assessment of Bidder 25 %.
Minimum Functionality Requirements for Required System 75 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HUD-HR-003
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.5.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.5.2012

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