Provision of Intelligent Transport Systems

Provision of Intelligent Transport Systems

Slough Borough Council is seeking up to 5 suppliers to supply and install Intelligent Transport Systems to a number of local authorities.

United Kingdom-Slough: Road traffic-control equipment

2015/S 129-237042

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Slough Borough Council
51 Bath Road
Contact point(s): Corporate Procurement
For the attention of: Alan Spratt
SL1 3UF Slough
UNITED KINGDOM
Telephone: +44 1753875683
E-mail: alan.spratt@slough.gov.uk

Internet address(es):

General address of the contracting authority: www.slough.gov.uk

Further information can be obtained from: SE Shared Services Portal
Internet address: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: SE Shared Services Portal
Internet address: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Tenders or requests to participate must be sent to: SE Shared Services Portal
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/sesharedservices/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The Royal Borough of Windsor and Maidenhead; West Berkshire Borough Council; Reading Borough Council; Bracknell Forest Borough Council; Wokingham Borough Council; Kent County Council; Surrey County Council; Brighton and Hove City Council; Oxfordshire County Council; Highways England

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SBC ADS Framework for the Provision of Intelligent Transport Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Reading Borough Council, Level 1 North Rear Civic Offices,Bridge Street,Reading, Berkshire, RG1 2 LU.
The Royal Borough of Windsor and Maidenhead, Town Hall, St Ives Road, Maidenhead, Berkshire, SL6 1RF.
West Berks Borough Council, Council Offices, Market Street, Newbury, Berkshire, RG14 5LD.
Bracknell Forest Borough Council, Time Square, Market Street, Bracknell, Berkshire, RG12 1JD.
Wokingham Borough Council, Civic Offices, Shute End, Wokingham, Berkshire, RG40 1BN.
Oxfordshire County Council, County Hall, New Road, Oxford, Oxfordshire, OX1 1ND.
Kent County Council, County Hall, Maidstone, Kent, ME14 1XQ.
Surrey County Council, Network Management Information Centre, Unit 4 Mole Business Park, Leatherhead, Surrey, KT22 7BA.
Brighton & Hove City Council, King‘s House, Grand Avenue, Hove, East Sussex, BN3 2LS.
Highways England, Bridge House, 1 Walnut Tree Close, Guildford, Surrey, GU1 4LZ.
Slough Borough Council, St Martin’s Place, 51 Bath Road, Slough, Berks., SL1 3UF.
NUTS code UKJ21,UKJ14,UKJ42,UKJ11,UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Slough Borough Council is seeking up to 5 suppliers to supply and install Intelligent Transport Systems to a number of local authorities, including Slough itself, under a Framework Agreement. There will be 14 x Lots within the Framework Agreement covering all the required equipment.

II.1.6)Common procurement vocabulary (CPV)

34923000, 30144300, 34996100, 34970000, 45316213, 34928450, 44115100, 64216000, 34972000, 32235000, 31521310, 35123500, 35261100,90731400, 34992100, 32234000, 45316212, 45316210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Intelligent Transport System Framework Agreement is intended to make it easy for the named Authorities to purchase goods, services and solutions.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.11.2015. Completion 31.10.2019

Information about lots

Lot No: 1Lot title: Traffic Signal Works

1)Short description

This specification covers the design, supply, installation and commissioning of Traffic Signal equipment. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

34923000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Magnetometers

1)Short description

This specification covers the design, supply, installation and commissioning of Magnetometers. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

30144300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Ducting Surveys and Installation

1)Short description

The construction of the ducts, chambers, draw-pits and cabinet bases shall be at the positions shown on the Scheme Drawing and referenced in accordance with the Appendix 5/2 of the relevant scheme for which these are being constructed.

2)Common procurement vocabulary (CPV)

44115100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Automatic Traffic Counters

1)Short description

This specification covers the design, supply, installation and commissioning of Automatic Traffic Counters. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period. Where applicable, the operational, command and control and fault monitoring functions shall be through the respective Authority’s UTMC system and Common Database without 3rd Party or standalone software. Where this is required, the relevant Authority will arrange for software changes required in the respective UTMC system and Common Database.

2)Common procurement vocabulary (CPV)

34970000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Variable Message Signs

1)Short description

This specification covers the design, supply, installation and commissioning of Variable Message Signs. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.
Where applicable, the operational, command and control and fault monitoring functions shall be through the respective Authority’s UTMC system and Common Database without 3rd Party or standalone software. Where this is required, the relevant Authority will arrange for software changes required in the respective UTMC system and Common Database.

2)Common procurement vocabulary (CPV)

45316213

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Bus Real Time Displays

1)Short description

This specification covers the design, supply, installation and commissioning of bus real time displays. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.
The requirements for the 2 types of displays (flag and shelter) are provided below.

2)Common procurement vocabulary (CPV)

64216000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Journey Time System

1)Short description

This specification covers the design, supply, installation and commissioning of journey time systems. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.
Any Local Authority may wish to procure a journey time solution from a service provider. Where applicable, the operational, command and control and fault monitoring functions shall be through the respective Authority’s UTMC system and Common Database without 3rd Party or standalone software. Where this is required, the relevant Authority will arrange for software changes required in the respective UTMC system and Common Database.

2)Common procurement vocabulary (CPV)

64216000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8Lot title: CCTV

1)Short description

This specification covers the design, supply, installation and commissioning of Traffic Monitoring Closed Circuit Television cameras. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.
Where applicable, the operational, command and control and fault monitoring functions shall be through the respective Authority’s UTMC system and Common Database without 3rd Party or standalone software. Where this is required, the relevant Authority will arrange for software changes required in the respective UTMC system and Common Database.

2)Common procurement vocabulary (CPV)

32235000, 32234000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9Lot title: Air Quality Monitoring

1)Short description

A network of calibrated sensors is required to produce real time air quality data. This specification covers the design, supply, installation and commissioning required to introduce an air quality monitored routes as required by local authorities. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.
This maybe compared against a nearby permanent reference air quality site over a period of time until the Council is satisfied the network is giving consistent, reliable and comparative values.
The data from the air quality sensors will be integrated within the Council’s UTMC system to provide air quality management predictions. From these predictions, traffic management techniques will be used through the Council’s SCOOT system to try and address any air quality issues detected. Proven compatibility is therefore required.
The Contractor shall obtain the Local Authority’s approval for all equipment offered prior to the installation commencing.
The proposed system must be capable of real time air quality and traffic information at an interval of no more than 5 minutes and initially be linked to a hosted service for the data to be stored and subsequent analysis carried out.
Each Local Authority will:
— specify the locations where equipment is to be located,
— arrange for software changes required in the respective UTMC common databases,
— reserve the right to witness factory tests of equipment in batches; and,
— undertake site or system acceptance testing and commissioning.

2)Common procurement vocabulary (CPV)

90731400

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 10Lot title: Automatic Rising Bollard System

1)Short description

All automated rising bollard systems should comply with document ‘TR2510A, Performance Specification for Rising Bollard Control Systems’.
This specification covers the design, supply, installation and commissioning of automatic bollard control systems. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

34928450

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11Lot title: Vehicle Activated Signs

1)Short description

All ‘Vehicle Activated Signs’ (VAS) or ‘Discontinuous Variable Message Signs’ must confirm to the following documents:
— TR 2516B Performance Specification for Discontinuous Variable Message Signs;
— Regulation 58 of the Traffic Signs Regulations 2002; and
— Direction 56 (type approval) of the Traffic Signs General Directions 2002.
Also guidance on the use of VAS can be found in the following Department for transport, Traffic Advisory Leaflet:
— Department for Transport, Traffic Advisory Leaflet 1/03, for Vehicle Activated Signs.
This specification covers the design, supply, installation and commissioning of VAS. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

35261100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 12Lot title: Automatic Number Plate Recognition System

1)Short description

All ‘Automatic Number Plate Recognition’ (ANPR) Systems must confirm to the following documents:
— TR 1100 (General Specification for Motorway Signs, Signalling and Communications equipment).
This specification covers the design, supply, installation and commissioning of ANPR. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

35123500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 13Lot title: Over-height Vehicle Warning System

1)Short description

All ‘Over-height Vehicle Warning Systems’ (OVMS) must confirm to the following documents:
— TR 2515 Performance Specification for Equipment to Detect High and Overheight vehicles at Low Structures)
This specification covers the design, supply, installation and commissioning of the OVMS. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

31521310

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 14Lot title: Automatic Cycle Counters

1)Short description

This specification covers the design, supply, installation and commissioning of Automatic Cycle Counters. Suppliers must also provide 1 year’s manufacturer’s warranty for hardware included free of charge, with a no cost replacement within this period.

2)Common procurement vocabulary (CPV)

34970000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.
Refer to the Tender Documentation for guidance and qualifying requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SBC – 001632

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 26.8.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Slough Borough Council reserves the right to cancel the procurement process at any point. The Council is not liable for any costs resulting from any cancellation of this procurement process or for any other costs incurred by those participating.
If Slough Borough Council as the Contracting Authority decides to enter into a Framework Agreement with a successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other named Authority (the Contracting Body).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Corporate Procurement
St. Martins Place, 51 Bath Road
SL1 3UF Slough
UNITED KINGDOM

Body responsible for mediation procedures

DRS-ClArb, on behalf of the Chartered Institute of Arbitrators
12 Bloomsbury Square
WCIA 2LP London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Corporate Procurement
St. Martins Place, 51 Bath Road
SL1 3UF Slough
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

3.7.2015

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