Provision of Outdoor Play Equipment

Provision of Outdoor Play Equipment

Bristol City Council intends to establish a catalogue-based framework agreement for the provision of outdoor play equipment manufacturers and manufacturers suppliers that will enable the Council to call off individual contracts as and when the equipment is required.

UK-Bristol: Playground equipment

2013/S 014-019192

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
City Hall, College Green
Contact point(s): Strategic Commissioning and Procurement Services
For the attention of: J. Thompson
BS1 5TR Bristol
UNITED KINGDOM
Telephone: +44 1173525565
E-mail: john.thompson@bristol.gov.uk
Fax: +44 1179037463

Internet address(es):

General address of the contracting authority: www.bristol.gov.uk

Address of the buyer profile: https://www.proactisplaza.com

Electronic access to information: https://www.proactisplaza.com/supplierportal

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/supplierportal – Reqd 1000452
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Outdoor Play Equipment
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 650 000 GBP

II.1.5)Short description of the contract or purchase(s)
Playground equipment. Playground swings. Playground climbing apparatus. Playground merry go rounds. Playground slides. Playground see saws. Playground tunnels. Playground sandboxes. Playground bleachers. Park and playground equipment. Flatwork for children’s play area. Fencing, railing and safety equipment installation work. Bristol City Council intends to establish a catalogue-based framework agreement for the provision of outdoor play equipment manufacturers and manufacturers suppliers that will enable the Council to call off individual contracts as and when the equipment is required. Types of equipment to be included both traditional and innovative playground equipment, of steel, timber and plastic construction, including multi piece apparatus.
II.1.6)Common procurement vocabulary (CPV)

37535200, 37535210, 37535220, 37535230, 37535240, 37535250, 37535260, 37535270, 37535280, 43325000, 45236210, 45340000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This tender is for the purpose of setting up a catalogue-based supply framework contract for outdoor play equipment for use in public parks and open spaces across Bristol. Bristol City Council are intending to develop, install and/or renew up 40 play areas across the city over the next two years. In addition, there is a continuous and ongoing requirement for the purchase of play equipment to enable the replacement of defective or broken equipment, and upgrade and maintain our play areas through an annual programme of works. Bristol City Council wishes to establish a catalogue-based supply and service framework contract with a range of play equipment manufacturers and manufacturers suppliers that will enable us to draw-off contracts for purchase as and when the equipment is required. Types of equipment to be included are traditional and innovative playground equipment, of steel, timber and plastic construction, including multi piece apparatus. This supply and service framework contract will also cover the supplementary services of installation of equipment where our own workforce or private contractors do not have the capacity or the skills to install such equipment on individual projects/sites. In addition we seek to include for the ordering and installation of safer surfacing, trim-trail/ fitness equipment, and Multi-use games areas enclosure, end stops and surfacing, line marking and related equipment. It is envisaged that this supply framework contract will provide market leading cost solutions for playground related products. Suppliers are advised that there is no guarantee of any orders or work under this framework. The framework is for a duration of 36 months with an option for Bristol City Council to extend the framework contract for up to twelve further months.
Estimated value excluding VAT:
Range: between 300 000 and 650 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Minimum of five years manufactures product guarantee. Further details will be given in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bristol City Council standard form of conditions for payment. Further details will be given in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority reserves the right to require grouping of suppliers to take a particular form or to require a single supplier to take a primary liability or to require that each supplier undertakes joint or several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the invitation to tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stability and an acceptable level of risk based upon the financial assessment criteria published in the on-line questionnaire and award document. Applicants should be able to provide Public Liability Insurance at 5 000 000 GBP, Product Liability Insurance at 5 000 000 GBP and Employers Liability Insurance at 10 000 000 GBP. Applicants must provide a minimum of 2 years full sets of accounts for their and any ultimate parent company. Full sets of standards are set out in the invitation to tender and award document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 25 of the Public Contracts Regulations 2006 (as amended) and set out in the invitation to tender and award document.
Minimum level(s) of standards possibly required:
Compliance with EU and UK Procurement legislation. Organisation details. Relevant technical experience and capability. Full sets of standards are set out in the invitation to tender and award document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Proactis Reqd 1000452
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.3.2013 – 12:01

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This is an E-Tender process. The tender information can be obtained from https://wwww.proactisplaza.com/supplierportal Ref No.REQD1000452. The applicants should note that the date in lV.3.4 (Noon 12 March 2013) includes the time necessary to open, complete and submit the ‘on-line’ questionnaire, submit a tender bid and any other information required by the invitation to tender documents via Bristol’s E- tendering system. The estimated spend for the framework is based upon a framework duration of 36 months including the optional twelve month extension.

To view this notice, please click here:
https://www.delta-esourcing.com/delta/respondToList.html?noticeId=48700740

GO Reference: GO-2013117-PRO-4521655

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2013

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