Provision of a Rape Crisis and Counselling Support Service

Provision of a Rape Crisis and Counselling Support Service

Counsellors will be on the British Association for Counselling and Psychotherapy (BACP) register of counsellors and/or Counselling and Psychotherapy in Scotland (COSCA) register of counsellors.

United Kingdom-Ayr: Crisis management services

2014/S 162-290780

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Ayrshire Council
Newton House, 30 Green Street Lane
Contact point(s): Procurement
KA8 8BH Ayr
Telephone: +44 3001230900

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Social protection

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

CE-07-14 Provision of a Rape Crisis and Counselling Support Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: South Ayrshire.

NUTS code UKM37

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

South Ayrshire Council is committed to providing high quality services by working effectively with independent sector organisations to provide timely and proportionate support for individuals who have experienced rape and sexual abuse.
Services provided by the successful organisation should be compatible with the ethos of the following local and national documents:-
South Ayrshire Council Health and Safety Policy Corporate Health and Safety
South Ayrshire Council – Mental Health Strategy Adult Mental Health Strategy
South Ayrshire Council Policy and Operational Framework Document – Engaging With Independent Sector Care and Support Providers 2012 – attached
South Ayrshire Council – Adult Support and Protection Procedures South Ayrshire Adult Support and Protection
South Ayrshire Council – Child Protection Procedures South Ayrshire Child Protection
The Council wishes to contract with a suitable Provider to deliver a Rape Crisis and Counselling and Support Service to survivors of rape and sexual abuse across South Ayrshire and has made provision for an annual budget of GBP 69 925 for this service.
The duration of this contract will be 3 years, which may be extended by two further periods, each of 1 year duration, at the sole discretion of the Council. This service is expected to commence on 1.12.2014.
We will only consider tenders from organisations who can evidence that they have experience and who have carried out work in this type of field previously.
Counsellors will be on the British Association for Counselling and Psychotherapy (BACP) register of counsellors and/or Counselling and Psychotherapy in Scotland (COSCA) register of counsellors.
Organisations should be aware that TUPE may apply to this tender and the current Provider’s TUPE information is provided as part of the ITT documentation.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 349 625 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.12.2014. Completion 30.11.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

2.10.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Any questions relating to this tender should be addressed though the Public Contracts Scotland Questions and Answer facility. This facility allows companies to submit queries online giving full transparency and a robust audit trail. It also removes the risk of a question being overlooked and allows the Council to circulate questions and answers more efficiently.
To submit a query online, open the notice that you’re interested in and click on the Q&A tab where you can view all previously submitted questions and select ‘Ask a Question’. Any queries will be submitted automatically to the awarding authority for a response.
Please ensure there is no reference to your company name or confidential information in the question as it will be published on the website exactly as it has been asked.
You will be automatically notified by email when the contracting authority has posted an answer to the question along with a link to the response. The question will not be visible online until a response has been posted.
If you consider the question to be ‘commercial in confidence’ ie. specific to your tender response only and not a clarification, please state this in your question and the response will not be made available to the other interested parties.
(SC Ref:317094)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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