Provision of Tree Services for London and South East

Provision of Tree Services for London and South East

Lot 1 — Provision of Tree Services and Maintenance to London. Lot 2 — Provision of Tree Services and Maintenance to Hampshire, Dorset, Berkshire and Isle of Wight. Lot 3 — Provision of Tree Services to and Maintenance East Sussex and Kent. Lot 4 — Provision of Tree Services to and Maintenance West Sussex.

United Kingdom-Preston: Tree-maintenance services

2014/S 144-259268

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Places for People Homes Limited (for itself and on behalf of its present and future subsidiaries)
4 The Pavilions, Port Way
For the attention of: Rachel Willacy
PR2 2YB Preston
UNITED KINGDOM
Telephone: +44 1772897200
E-mail: procurement@placesforpeople.co.uk

Internet address(es):

General address of the contracting authority: www.placesforpeople.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA4461

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Tree Services for London and South East.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London and South East.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Places for People Homes Ltd is seeking expressions of interest from suitably resourced, qualified and experienced contractors in order to implement Tree Services and Maintenance Contract(s) in the London, Hampshire, Dorset, Berkshire, Isle of Wight, East Sussex, Kent and West Sussex regions. A member of Places for People, we’re one of the United Kingdom’s largest property development and management organisations.
London, Hampshire, Dorset, Berkshire, Isle of Wight, East Sussex, Kent and West Sussex include approximately 140 sites which currently receive services by external contractors across the disciplines required.
The contract duration will be for three years with a possible extension of a further 1 year. The services will be divided into Lots:
Lot 1 — Provision of Tree Services and Maintenance to London.
Lot 2 — Provision of Tree Services and Maintenance to Hampshire, Dorset, Berkshire and Isle of Wight.
Lot 3 — Provision of Tree Services to and Maintenance East Sussex and Kent.
Lot 4 — Provision of Tree Services to and Maintenance West Sussex.
The Tree Services and Maintenance are likely to comprise planned and emergency pruning, shaping and removal of branches and trees. Work will be required both during and out of normal working hours in an emergency.
Potential candidates shall note that TUPE may or may not apply to this procurement. In the event that the contracting authority is able to provide TUPE information it will do so acting merely as a conduit of the information and it will not warrant, represent or guarantee the accuracy of any TUPE information provided. As such potential candidates will be expected to take their own advice as to the application of TUPE to this procurement.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=136975

II.1.6)Common procurement vocabulary (CPV)

77211500772114007721130077341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

406 000 – 494 000 GBP.
Estimated value excluding VAT:
Range: between 406 000 and 494 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 1 year subject to annual performance reviews. Contract will be for 3 years + 1 year.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Provision of Tree Services for London

1)Short description

Provision of tree works services to London.

2)Common procurement vocabulary (CPV)

77211500772114007721130077341000

3)Quantity or scope

131 000 – 162 000 GBP.
Estimated value excluding VAT:
Range: between 131 000 and 162 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Provision of Tree Services for Hampshire, Dorset, Berkshire and Isle of Wight

1)Short description

Provision of Tree Services for Hampshire, Dorset, Berkshire and Isle of Wight.

2)Common procurement vocabulary (CPV)

77211500772114007721130077341000

3)Quantity or scope

131 000 – 150 000 GBP.
Estimated value excluding VAT:
Range: between 131 000 and 150 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Provision of Tree Services for West Sussex

1)Short description

Provision of Tree Services for West Sussex.

2)Common procurement vocabulary (CPV)

77211500772114007721130077341000

3)Quantity or scope

48 000 – 57 000.
Estimated value excluding VAT:
Range: between 48 000 and 57 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Provision of Tree Services for East Sussex and Kent

1)Short description

Provision of Tree Works Services for East Sussex and Kent.

2)Common procurement vocabulary (CPV)

77211500772114007721130077341000

3)Quantity or scope

96 000 – 123 000 GBP.
Estimated value excluding VAT:
Range: between 96 000 and 123 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of deposits and guarantees required by the contracting authority will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of financial and payment arrangements will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract the service provider and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives which are relevant and proportionate to this contract. Accordingly the contract performance conditions may relate in particular to social and environmental considerations. Other conditions of the contract with which the successful company will be required to comply will be set out in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(7) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(8) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.9.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

8.9.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.9.2014 – 12:00

Place:

Group Support Centre, 4 The Pavilions, Preston, PR2 2YB.

 

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

To register your interest in this notice and obtain any additional information please visit the Places for People Buyer Profile on the myTenders web site.
Following expression of interest the Invitation to Tender documentation will be provided by e-mail to the e-mail address provided within the expression of interest.

Invitation to tender responses should be submitted by email to procurement@placesforpeople.co.uk no later than 12.00 noon on 8.9.2014.

(MT Ref:136975)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
1 Horse Guard’s Road
SW1A 2HQ London
UNITED KINGDOM
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:

25.7.2014

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