PSBA Audit Services Tender

PSBA Audit Services Tender

The Welsh Government is seeking to appoint a Contractor to provide an audit service for its Public Sector Broadband Aggregation Network.

United Kingdom-Cardiff: Financial auditing services

2017/S 154-319812

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Welsh Government
Economy, Skills and Natural Resources, Wood Street
Cardiff
CF10 1EW
United Kingdom
Telephone: +44 3000628803
E-mail: gareth.colley@gov.wales
NUTS code: UKL

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

PSBA Audit Services.

Reference number: C154/2017/2018

II.1.2)Main CPV code

79212100

II.1.3)Type of contract

Services

II.1.4)Short description:

The Welsh Government is seeking to appoint a Contractor to provide an audit service for its Public Sector Broadband Aggregation Network (PSBA). An audit service is needed to provide financial assurance to the Welsh Government and other potential stakeholders that the costs and charges being levied by the supplier are appropriate and consistent with the contractual terms set out in the PSBA Agreement.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79212000
79210000
79200000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

The Public Sector Broadband Aggregation Network is a Wales wide managed network which connects public sector organisations in Wales to a private secure information and communications technology wide area network. PSBA was originally devised in 2006 to achieve public sector savings on wide area network services by leveraging aggregated demand for these services and therefore aggregating buying power in the market. During the lifetime of the project PSBA has connected almost every public sector organisation across Wales and now supports over 4,500 public connectivity sites.

An audit exercise is needed to provide financial assurance to the Welsh Government and other potential stakeholders that the costs and charges being levied by the supplier are appropriate and consistent with the contractual terms set out in the PSBA Agreement.

The following are the key requirements that the Welsh Government requires from the audit function:

— To verify the accuracy of charges and the costs of all suppliers of the services to the PSBA Contract.

— To review any books of account kept by the supplier to the extent that they relate to the provision of the services.

— To carry out an audit and certification of the suppliers accounts in relation to the contract.

— To review the suppliers compliance with its contractual obligations relating to value for money provisions.

— To review the accuracy and completeness of reports.

— To verify the accuracy and completeness of any management information delivered.

— To review the integrity, confidentiality and security of the Authority’s Data.

— To review the suppliers compliance with the Data Protection Act 1998, the Freedom of Information Act 2000 in accordance with clauses 45.2 (Protection of Personal Data) and any other legislation applicable to the services.

— To review the suppliers compliance with its obligations under services, performance of services and quality assurance and performance monitoring.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend the agreement for 2 years which will be available to the Client and will be subject to annual performance reviews.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Client reserves the right to extend the contract up to a further 2 years in annual increments of no more than 12 months. Any extension periods will be let in accordance with the pricing provided at tender stage and the overall contract value will increase in accordance with the annual value of the original 3 year term of the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/09/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/09/2017
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

E-Tender Information:

https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.

— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.

— The User who performs the Registration becomes the Super User for the Organisation.

— On registering on the Platform the Super User will select a Username and will receive a password.

— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.

— In order to log-in to the Platform please enter your Username and Password.

— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’

— Registration should only be performed once for each Organisation.

— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.

— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.

— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).

— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.

— Tenders must be uploaded to the BravoSolution portal by 2pm

How To Find The ITT:

— Once logged in you must click on ‘ITT’s Open to all Suppliers’

— The e-tender references for this contract are: project_36894, itt_63777.

— Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.

— You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.

— Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69989

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

provided in the procurement documents

(WA Ref:69989)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
United Kingdom
Telephone: +44 3000628803Internet address:http://wales.gov.uk/?skip=1&lang=en
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/08/2017

 

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