Public Address Systems Supply Install and Maintenance

Public Address Systems Supply Install and Maintenance

Supply, Installation and Maintenance of Public Address Systems at TfL Bus Stations and other TfL sites. To include the upgrade of existing Public Address equipment, supply and installation of new Public Address equipment and a comprehensive maintenance package.

United Kingdom-London: Public address systems

2014/S 137-246715

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): Procurement Operations Team
For the attention of: Mr A. Henry
SW1H 0BD London
UNITED KINGDOM
E-mail: procurementoperationsteam@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Transport for London
Internet address: https://eprocurement.tfl.gov.uk/epps/home.do

I.2)Main activity

Other: Public Transport

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

tfl_scp_000855 Public Address Systems Supply Install and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Supply, Installation and Maintenance of Public Address Systems at TfL Bus Stations and other TfL sites. To include the upgrade of existing Public Address equipment, supply and installation of new Public Address equipment and a comprehensive maintenance package.

II.1.6)Common procurement vocabulary (CPV)

48952000500000005131300050333100

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

There are four lots from two regions. Bidders are invited to submit individual bids for Lot 1A and Lot 1B (North) and/or Lot 2A and Lot 2B (Central & South). In order for a bid to be compliant, bidders must submit individual bids for all lots contained within any single region.
Further details will be provided to bidders in the tender documentation following the Pre Qualification stage.
Estimated value excluding VAT
Range: between 500 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is for an initial period of 24 months with an option to extend for up to a further 36 months to a maximum duration of 60 months.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Lot 1A: Supply and Installation of Public Address Systems at North Region sites

1)Short description:

Upgrade of existing equipment, supply and installation of new equipment at North region sites.

2)Common procurement vocabulary (CPV)

48952000500000005131300050333100

3)Quantity or scope:

Upgrade of existing equipment, supply and installation of new equipment at North region sites.

Lot No: 2 Lot title: Lot 1B: Maintenance Package for Public Address Systems at North Region sites

2)Common procurement vocabulary (CPV)

48952000500000005131300050333100

3)Quantity or scope:

Fully comprehensive maintenance package at North region sites.

Lot No: 3 Lot title: Lot 2A: Supply and Installation of Public Address Systems at Central and South Region sites

2)Common procurement vocabulary (CPV)

48952000500000005131300050333100

3)Quantity or scope:

Upgrade of existing equipment, supply and installation of new equipment at Central and South region sites.

Lot No: 4 Lot title: Lot 2B: Maintenance Package for Public Address Systems at Central and South Region sites

2)Common procurement vocabulary (CPV)

48952000500000005131300050333100

3)Quantity or scope:

Quantity or scope: Fully comprehensive maintenance package at Central and South region sites.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required by the contracting authority. Details will be provided within the Invitation to Negotiate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contracting authority’s terms and conditions of payment will apply. Details will be provided within the Invitation to Negotiate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions:
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to express an interest in this opportunity by submitting a Pre-Qualification Questionnaire (PQQ) Response.

New applicants are required to register as a supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the online instructions. Following registration, please type *address* into the search facility and complete and submit the Pre Qualification Questionnaire. The Pre Qualification Questionnaire asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Applicants may be required to provide CVS and /or professional qualifications of their proposed staff and if applicable to include any subcontractors during the procurement process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

tfl_scp_000855

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2014/S 132-237575 of 12.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

15.8.2014 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Bidders are invited to submit individual bids for Lot 1A and Lot 1B (North) and/or Lot 2A and Lot 2B (Central & South).
In order for a bid to be compliant, bidders must submit individual bids for all lots contained within any single region.
TfL reserves the right not to award lots 1B and 2B. This work may be delivered internally.
Bidders may also submit a combined bid, in addition to compliant individual bid. A combined response will only be considered if a bidder is shortlisted at PQQ stage for all lots within a region or regions and they have submitted compliant individual responses at ITN stage.
Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.

Further information on TfL may be found at www.tfl.gov.uk. If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering ,e-auction or e-award system.

The Contracting Authority reserves the right to withdraw from the procurement process and may award the contract in whole or in part or not at all as a result of this call for competition.
The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s).
The Contracting Authority may interview any or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a prequalification questionnaire if they wish to be considered for the scheme (services/supply/works) advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.7.2014

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