Public Convenience Cleaning and Servicing for the Highland Council

Public Convenience Cleaning and Servicing for the Highland Council

The Highland Council requires a contractor to carry out cleaning and servicing their public conveniences across the Highland area.

UK-Inverness: Repair and maintenance of public conveniences

2013/S 009-010992

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
Town House, High Street
Contact point(s): Finance Service – Procurement
For the attention of: Lesley Marrs
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463703873

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Further information can be obtained from: Highland Council
Town House, High Street
For the attention of: Lesley Marrs
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463703873
Internet address: http://www.highland.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Public Convenience Cleaning and Servicing for The Highland Council
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Highland Council area.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Highland Council requires a contractor to carry out cleaning and servicing their public conveniences across the Highland area. The locations of each toilet, their seasonal usage, opening hours and facilities are listed in Appendices 1. The contractor shall be aware that due to the need for budget cuts it may be necessary to close toilets or transfer them to a community organisation; this list may change over the period of the contract.
The contract is divided into 3 geographical Lots:
Lot 1 – Caithness, Sutherland and Easter Ross;
Lot 2 – Ross, Skye and Lochaber;
Lot 3 – Inverness, Nairn, Badenoch and Strathspey.
Prices for each lot will be assessed independently of the other lots. Suppliers may submit prices for one or more lots. Subject to evaluation of tenders and financial reports, lots may be awarded individually or collectively.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=247743

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=247743

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50760000, 45215500

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The contract may be extended for up to 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.5.2013. Completion 30.4.2016

Information about lots

Lot No: 1 Lot title: Caithness, Sutherland and Easter Ross

1)Short description
Public Convenience Cleaning and Servicing.
2)Common procurement vocabulary (CPV)

50760000, 45215500

3)Quantity or scope
In the Caithness, Sutherland and Easter Ross area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Ross, Skye and Lochaber
1)Short description
Public Convenience Cleaning and Servicing.
2)Common procurement vocabulary (CPV)

50760000, 45215500

3)Quantity or scope
In Ross, Skye and Lochaber areas.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Inverness, Nairn and Badenoch and Strathspey
1)Short description
Public Convenience Cleaning and Servicing.
2)Common procurement vocabulary (CPV)

50760000, 45215500

3)Quantity or scope
In the Inverness, Nairn and Badenoch and Strathspey areas.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Interim payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All suppliers must complete a Supplier Appraisal Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All suppliers must complete a Supplier Appraisal Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All suppliers must complete a Supplier Appraisal Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HC/TECS/PCCS/2013.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.2.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
18.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 18.2.2013 – 12:00
Place:

21 Church Street, Inverness.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(SC Ref:247743)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Highland Council
Town House, High Street
IV1 1JJ Inverness
UNITED KINGDOM
E-mail: procurement.unit2@highland.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.1.2013

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