Public Relations and Digital Marketing Contract

Public Relations and Digital Marketing Contract

Public Relations and Publications. Digital Marketing and Technical Support. Reputational Risk and Crisis Management.

Public Relations, Marketing and Digital Support Services

CONTRACT NOTICE – OFFICIAL JOURNAL

SECTION I: CONTRACTING AUTHORITY

I.1)

Name, Address and Contact Point(s)


City Building (Glasgow) LLP

350 Darnick Street,

Glasgow

G21 4BA

UK

Purchasing

Maureen Mitchell

+44 1412872328

Maureen.Mitchell@citybuildingglasgow.co.uk

http://www.citybuildingglasgow.co.uk

http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11002

www.publictendersscotland.publiccontractsscotland.gov.uk

www.publictendersscotland.publiccontractsscotland.gov.uk
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I.2)

Type of contracting Authority and Main Activity or Activities

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Construction & Building Services
No

SECTION II: OBJECT OF THE CONTRACT

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

Public Relations, Marketing and Digital Support Services

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

11

II.1.2)

Main site or location of works, place of delivery or performance

350 Darnick Street, Glasgow, G21 4BA

UKM34

II.1.3)

This notice involves

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II.1.4)

Information on framework agreement (if applicable)

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Number of participants to the framework agreement envisaged

Duration of the framework agreement

24

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

60000100000GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Bidders must gain a clear understanding of City Build Glasgow’s key initiatives, services and areas for development. Throughout this contract we are looking to strengthen the perception of CBG in the wider marketplace and focus on our core strengths.

We are looking for innovation from a specialised agency who will best advise CBG on moving forward from a variety of good and unfavourable publicity with coverage on both a local, regional and national level. CBG will work closely with the successful bidder throughout the contract duration. It is expected that the successful bidder will play a role in identifying and implementing new strategies to market the CBG brand within a commercial focused Arm’s Length External Organisation of Glasgow City Council.

Within this contract we are looking for a fully managed Marketing Support organisation with distinct knowledge in the following areas-

– Public Relations and Publications

– Digital Marketing and Technical Support

– Reputational Risk and Crisis Management

NOTE: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 5326 under PQQs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the PQQ it will move to your My PQQs area.

For further information on using PCS-Tender, please read the Supplier Response Guide: https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)

Common Procurement Vocabulary (CPV)

79416000
79416100
79416200
79430000
79341400
22120000
22121000

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

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II.1.8)

Division into lots

No

II.1.9)

Will variants be accepted

Yes

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

The relationship between CBG and the successful bidder shall be regulated by a contract agreement for a period of two years with options to extend up to a further twenty four months at CBG’s absolute discretion.

60000100000
GBP

II.2.2)

Options

Options to extend upto a further period of 24 months at City Building (Glasgow) LLP’s absolute and sole discretion.

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

24

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Payment terms (within 60 days of valid undisputed invoice)

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers


Relevant conditions as required via PCS-T Portal.

III.2.2)

Economic and financial capacity


Relevant conditions as required via PCS-T Portal.

III.2.3)

Technical capacity


Relevant conditions as required via PCS-T Portal.

III.2.4)

Reserved contracts

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III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

No

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Yes

SECTION IV: PROCEDURE

IV.1)

Type of Procedure

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Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

No

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

5

Objective criteria for choosing the limited number of candidates

Upto 5 of the highest ranking bidders will be invited to tender.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

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IV.2)

Award Criteria

No
Yes
No

IV.2.2)

An electronic auction will be used

No

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

CBG78

IV.3.2)

Previous publication(s) concerning the same contract

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2015/S 118-214560 20-06-2015

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

 29-01-2016

 

IV.3.4)

Time-limit for receipt of tenders or requests to participate

29-01-2016  12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

 10-02-2016

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

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IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders


SECTION VI: OTHER INFORMATION

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

VI.3)

Additional Information

All tender documentation is available via PCS-T project code 5326.

City Building is committed to maximizing community benefits from its procurement activities.

Contract performance conditions particular to social, economic and environmental considerations may form part of this tender exercise.

City Building Glasgow reserves the right to request additional, alternative and associated services throughout the term of the contract which in turn may impact on the projected value.

(SC Ref:425223)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals

City Building (Glasgow) LLP will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing information from the CBG before the contract is entered into. Such additional information should be requested from the procurement officer (details section 1.1 of the contract notice).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

21-12-2015

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