Public Relations Tender – International Fund for Ireland

Public Relations Tender – International Fund for Ireland

The International Fund for Ireland invites proposals to provide a comprehensive public relations service to the Board of the Fund.

United Kingdom-Belfast: Public relations services

2018/S 010-018493

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

International Fund for Ireland
Seatem House, 28-32 Alfred Street
Belfast
BT2 8EN
United Kingdom
E-mail: Rosemary.Jean-Baptiste@finance-ni.gov.uk
NUTS code: UK
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 1210966 DoF International Fund for Ireland — IFI PR Services

II.1.2)Main CPV code

79416000

II.1.3)Type of contract

Services

II.1.4)Short description:

The International Fund for Ireland (the Fund) invites proposals to provide a comprehensive public relations service to the Board of the Fund. The Fund’s latest Annual Report can be accessed on the Fund’s website www.internationalfundforireland.com. The service to be provided should cover strategic as well as operational issues. It should be borne in mind that, while the Fund is a single, integrated, international organisation which focuses most of its activity on the 12 northern counties of the island of Ireland, it has an office in Belfast which covers activities in Northern Ireland and an office in Dublin which covers activities in the Southern border counties. The successful tenderer will be required to provide services to the Fund in both jurisdictions and this tender competition is, therefore, in respect of the Fund’s requirements North and South.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79416100
79416200

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

The International Fund for Ireland (the Fund) invites proposals to provide a comprehensive public relations service to the Board of the Fund. The Fund’s latest Annual Report can be accessed on the Fund’s website www.internationalfundforireland.com. The service to be provided should cover strategic as well as operational issues. It should be borne in mind that, while the Fund is a single, integrated, international organisation which focuses most of its activity on the 12 northern counties of the island of Ireland, it has an office in Belfast which covers activities in Northern Ireland and an office in Dublin which covers activities in the southern border counties. The successful tenderer will be required to provide services to the Fund in both jurisdictions and this tender competition is, therefore, in respect of the Fund’s requirements North and South.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Qualitative Criteria / Weighting: 70
Cost criterion – Name: Quantitative Criteria / Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The contractor may at any time before the completion of the contract period be invited to agree to extend for 2 periods of 12 months each commencing from the termination date of the original contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contractor may at any time before the completion of the contract period be invited to agree to extend for 2 periods of 12 months each commencing from the termination date of the original contract period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The estimated total contract value is between £450000-£675000 for the total contract value including options to extend. The range reflects the potential scale of the contract and takes into account such changes to the scope and/or scale, which may result from future operational requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/02/2018
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 16/05/2018

IV.2.7)Conditions for opening of tenders

Date: 15/02/2018
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The authority expressly reserves the rights:

1) Not to award any contract as a result of the procurement process commenced by publication of this notice;

2) To make whatever changes it may see fit to the content and structure of the tendering competition;

3) To award (a) contract(s) in respect of any part(s) of the services covered by this notice;

4) To award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates. This project will be used to progress the government’s wider social, economic and environmental objectives.

VI.4)Procedures for review

VI.4.1)Review body

The UK does not have any such bodies with responsibility for appeals/mediation procedures.
UK
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/01/2018

 

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