Public Relations Tender – International Fund for Ireland

International Fund for Ireland
Seatem House, 28-32 Alfred Street
Belfast
BT2 8EN
United Kingdom
E-mail: Rosemary.Jean-Baptiste@finance-ni.gov.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Body governed by public law

Economic and financial affairs

ID 1210966 DoF International Fund for Ireland — IFI PR Services

Services

The International Fund for Ireland (the Fund) invites proposals to provide a comprehensive public relations service to the Board of the Fund. The Fund’s latest Annual Report can be accessed on the Fund’s website www.internationalfundforireland.com. The service to be provided should cover strategic as well as operational issues. It should be borne in mind that, while the Fund is a single, integrated, international organisation which focuses most of its activity on the 12 northern counties of the island of Ireland, it has an office in Belfast which covers activities in Northern Ireland and an office in Dublin which covers activities in the Southern border counties. The successful tenderer will be required to provide services to the Fund in both jurisdictions and this tender competition is, therefore, in respect of the Fund’s requirements North and South.

This contract is divided into lots: no

NUTS code: UKN

The International Fund for Ireland (the Fund) invites proposals to provide a comprehensive public relations service to the Board of the Fund. The Fund’s latest Annual Report can be accessed on the Fund’s website www.internationalfundforireland.com. The service to be provided should cover strategic as well as operational issues. It should be borne in mind that, while the Fund is a single, integrated, international organisation which focuses most of its activity on the 12 northern counties of the island of Ireland, it has an office in Belfast which covers activities in Northern Ireland and an office in Dublin which covers activities in the southern border counties. The successful tenderer will be required to provide services to the Fund in both jurisdictions and this tender competition is, therefore, in respect of the Fund’s requirements North and South.

Criteria below

Quality criterion – Name: Qualitative Criteria / Weighting: 70

Cost criterion – Name: Quantitative Criteria / Weighting: 30

Duration in months: 12

This contract is subject to renewal: yes

Description of renewals:

The contractor may at any time before the completion of the contract period be invited to agree to extend for 2 periods of 12 months each commencing from the termination date of the original contract period.

Variants will be accepted: no

Options: yes

Description of options:

The contractor may at any time before the completion of the contract period be invited to agree to extend for 2 periods of 12 months each commencing from the termination date of the original contract period.

The procurement is related to a project and/or programme financed by European Union funds: no

The estimated total contract value is between £450000-£675000 for the total contract value including options to extend. The range reflects the potential scale of the contract and takes into account such changes to the scope and/or scale, which may result from future operational requirements.

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 15/02/2018

Local time: 15:00

English

Tender must be valid until: 16/05/2018

Date: 15/02/2018

Local time: 15:30

This is a recurrent procurement: yes

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance, they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of 12 months from the date of issue of the certificate. The authority expressly reserves the rights:

1) Not to award any contract as a result of the procurement process commenced by publication of this notice;

2) To make whatever changes it may see fit to the content and structure of the tendering competition;

3) To award (a) contract(s) in respect of any part(s) of the services covered by this notice;

4) To award contract(s) in stages and in no circumstances will the authority be liable for any costs incurred by candidates. This project will be used to progress the government’s wider social, economic and environmental objectives.

The UK does not have any such bodies with responsibility for appeals/mediation procedures.
UK
United Kingdom

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

12/01/2018