Public Sector Framework Contract for Prepaid Card Accounts

Public Sector Framework Contract for Prepaid Card Accounts

The North East Procurement Organisation (NEPO) is inviting responses from suppliers for the provision of Prepaid Card Accounts allowing Contracting Authorities an alternative method to manage their cash disbursements and budget monitoring.

United Kingdom-Newcastle upon Tyne: Financial and insurance services

2016/S 166-298870

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North East Procurement Organisation (Central Purchasing Body)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Contact person: Adam Smith
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
NUTS code: UK

Internet address(es):Main address: www.nepo.org

Address of the buyer profile: www.nepo.org

I.1)Name and addresses

Darlington Borough Council (Framework Contract Participant)
Town Hall, Feethams
Darlington
DL1 5QT
United Kingdom
E-mail: customerservices@darlington.gov.uk
NUTS code: UK

Internet address(es):Main address: www.darlington.gov.uk

I.1)Name and addresses

Durham County Council (Framework Contract Participant)
County Hall
Durham
DH15UL
United Kingdom
E-mail: help@durham.gov.uk
NUTS code: UK

Internet address(es):Main address: www.durham.gov.uk

I.1)Name and addresses

Gateshead Metropolitan Borough Council (Framework Contract Participant)
Civic Centre, Regent Terrace
Gateshead
NE81HH
United Kingdom
E-mail: customerservices@gateshead.gov.uk
NUTS code: UK

Internet address(es):Main address: www.gateshead.gov.uk

I.1)Name and addresses

Hartlepool Borough Council (Framework Contract Participant)
Civic Centre, Victoria Road
Hartlepool
TS24 8AY
United Kingdom
E-mail: customer.service@hartlepool.gov.uk
NUTS code: UK

Internet address(es):Main address: www.hartlepool.gov.uk

I.1)Name and addresses

Middlesbrough Council (Framework Contract Participant)
Civic Centre, Albert Road
Middlesbrough
TS1 9FX
United Kingdom
E-mail: contactcentre@middlesbrough.gov.uk
NUTS code: UK

Internet address(es):Main address: www.middlesbrough.gov.uk

I.1)Name and addresses

Newcastle City Council (Framework Contract Participant)
Civic Centre, Barras Bridge
Newcastle upon Tyne
NE1 7RS
United Kingdom
E-mail: csc@newcastle.gov.uk
NUTS code: UK

Internet address(es):Main address: www.newcastle.gov.uk

I.1)Name and addresses

North Tyneside Council (Framework Contract Participant)
Quadrant, The Silverlink North, Cobalt Business Park, Silverlink
Newcastle upon Tyne
NE27 0BY
United Kingdom
E-mail: contact.us@northtyneside.gov.uk
NUTS code: UK

Internet address(es):Main address: http://my.northtyneside.gov.uk/

I.1)Name and addresses

Northumberland County Council (Framework Contract Participant)
County Hall
Morpeth
NE61 2EF
United Kingdom
E-mail: ask@northumberland.gov.uk
NUTS code: UK

Internet address(es):Main address: www.northumberland.gov.uk

I.1)Name and addresses

Redcar and Cleveland Borough Council (Framework Contract Participant)
Redcar and Cleveland House, Kirkleatham Street
Redcar
TS10 1RT
United Kingdom
E-mail: contactus@redcar-cleveland.gov.uk
NUTS code: UK

Internet address(es):Main address: www.redcar-cleveland.gov.uk

I.1)Name and addresses

South Tyneside Council (Framework Contract Participant)
Town Hall and Civic Offices, Westoe Road
South Shields
NE33 2RL
United Kingdom
E-mail: customerhelp@southtyneside.gov.uk
NUTS code: UK

Internet address(es):Main address: www.southtyneside.gov.uk

I.1)Name and addresses

Stockton-on-Tees Borough Council (Framework Contract Participant)
Municipal Buildings, Church Road
Stockton-on-Tees
TS18 1LD
United Kingdom
E-mail: customer.comments@stockton.gov.uk
NUTS code: UK

Internet address(es):Main address: www.stockton.gov.uk

I.1)Name and addresses

Sunderland City Council (Framework Contract Participant)
Civic Centre, Burdon Road
Sunderland
SR2 7DN
United Kingdom
E-mail: enquiries@sunderland.gov.uk
NUTS code: UK

Internet address(es):Main address: www.sunderland.gov.uk

I.1)Name and addresses

Arhag Housing Association (Framework Contract Participant)
Mary Brancker House, 54-74 Holmes Road
Kentish Town
NW5 3AQ
United Kingdom
E-mail: contact@arhag.co.uk
NUTS code: UK

Internet address(es):Main address: www.arhag.co.uk

I.1)Name and addresses

Birmingham City Council (Framework Contract Participant)
Council House, Victoria Square
Birmingham
B1 1BB
United Kingdom
E-mail: contact@birmingham.gov.uk
NUTS code: UK

Internet address(es):Main address: www.birmingham.gov.uk

I.1)Name and addresses

Bracknell Forest Borough Council (Framework Contract Participant)
Time Square, Market Street
Bracknell
RG12 1JD
United Kingdom
E-mail: customer.services@bracknell-forest.gov.uk
NUTS code: UK

Internet address(es):Main address: www.bracknell-forest.gov.uk

I.1)Name and addresses

Bristol City Council (Framework Contract Participant)
City Hall
Bristol
BS3 9FS
United Kingdom
E-mail: corporate.procurement@bristol.gov.uk
NUTS code: UK

Internet address(es):Main address: www.bristol.gov.uk

I.1)Name and addresses

The Metropolitan Borough of Bury Council (Framework Contract Participant)
Whittaker Street, Radcliffe
Manchester
M26 2DT
United Kingdom
E-mail: customercontactteam@bury.gov.uk
NUTS code: UK

Internet address(es):Main address: www.bury.gov.uk

I.1)Name and addresses

Central Bedfordshire Council (Framework Contract Participant)
Priory House, Monks Walk, Chicksands
Shefford
SG17 5TQ
United Kingdom
E-mail: customers@centralbedfordshire.gov.uk
NUTS code: UK

Internet address(es):Main address: www.centralbedforshire.gov.uk

I.1)Name and addresses

Cumbria County Council (Framework Contract Participant)
Lonsdale Building, The Courts
Carlisle
CA3 8NA
United Kingdom
E-mail: information.governance@cumbria.gov.uk
NUTS code: UK

Internet address(es):Main address: www.cumbria.gov.uk

I.1)Name and addresses

Disablement Association of Barking and Dagenham (DABD UK) (Framework Contract Participant)
42-48 Parsloes Avenue
Dagenham
RM9 5NU
United Kingdom
E-mail: centraloffice@dabd.org.uk
NUTS code: UK

Internet address(es):Main address: www.dabd.org.uk

I.1)Name and addresses

Dorset County Council (Framework Contract Participant)
County Hall
Dorset
DT1 1XJ
United Kingdom
E-mail: dp@dorsetcc.gov.uk
NUTS code: UK

Internet address(es):Main address: www.dorsetforyou.gov.uk

I.1)Name and addresses

London Borough of Havering (Framework Contract Participant)
Town Hall
Romford
RM1 3BD
United Kingdom
E-mail: sharedservices@havering.gov.uk
NUTS code: UK

Internet address(es):Main address: www.havering.gov.uk

I.1)Name and addresses

London Borough of Newham (Framework Contract Participant)
1000 Dockside Road
Newham
E16 2QU
United Kingdom
E-mail: customer.services@newham.gov.uk
NUTS code: UK

Internet address(es):Main address: www.newham.gov.uk

I.1)Name and addresses

NHS Shropshire Clinical Commissioning Group (CCG) (Framework Contract Participant)
William Farr House, Mytton Oak Road
Shrewsbury
SY3 8XL
United Kingdom
E-mail: SHRCCG.ShropshireCCG@nhs.net
NUTS code: UK

Internet address(es):Main address: www.shropshireccg.nhs.uk

I.1)Name and addresses

North lincolnshire Council (Framework Contract Participant)
Civic Centre, Ashby Road
Scunthorpe
DN16 1AB
United Kingdom
E-mail: customerservice@northlincs.gov.uk
NUTS code: UK

Internet address(es):Main address: www.northlincs.gov.uk

I.1)Name and addresses

OneSource (In Partnership with LB Havering Council & LB Newham Council) (Framework Contract Participant)
Town Hall, Main Road
Romford
RM1 3BB
United Kingdom
E-mail: info@onesource.co.uk
NUTS code: UK

Internet address(es):Main address: www.onesource.co.uk

I.1)Name and addresses

The Royal Borough of Kingston upon Thames (Framework Contract Participant)
Guildhall, High Street
Kingston upon Thames
KT1 1EU
United Kingdom
Telephone: +44 1912613916
E-mail: commissioning@kingston.gov.uk
NUTS code: UK

Internet address(es):Main address: www.Kingston.gov.uk

I.1)Name and addresses

South Gloucestershire Council (Framework Contract Participant)
Civic Centre, High Street
Kingswood
BS15 0DS
United Kingdom
E-mail: corporatecontactcentre@southglos.gov.uk
NUTS code: UK

Internet address(es):Main address: www.southglos.gov.uk

I.1)Name and addresses

Southend-on-Sea Borough Council (Framework Contract Participant)
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6ER
United Kingdom
E-mail: council@southend.gov.uk
NUTS code: UK

Internet address(es):Main address: www.southend.gov.uk

I.1)Name and addresses

Wakefield Metropolitan District Council (Framework Contract Participant)
Burton Street
Wakefield
WF1 2EB
United Kingdom
E-mail: customerservices@wakefield.gov.uk
NUTS code: UK

Internet address(es):Main address: www.wakefield.gov.uk

I.1)Name and addresses

Wirral Metropolitan Borough Council (Framework Contract Participant)
Cheshire Lines Building, Canning Street
Wirral
CH41 1ND
United Kingdom
E-mail: GISTeam@wirral.gov.uk
NUTS code: UK

Internet address(es):Main address: www.wirral.gov.uk

I.2)Joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://procontract.due-north.com/register?openform
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.nepo.org
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://procontract.due-north.com/register?openform

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NEPO505 Framework Contract for the Provision of Prepaid Card Accounts.

Reference number: DN169537

II.1.2)Main CPV code

66000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The North East Procurement Organisation (NEPO) is inviting responses from suppliers for the provision of Prepaid Card Accounts allowing Contracting Authorities an alternative method to manage their cash disbursements and budget monitoring. Prepaid Card Accounts will operate similar to a standard UK Bank Account, including the option to withdraw cash from an ATM, make regular payments, pay vendors and receive regular statements. Prepaid Card Accounts do not have an accessible overdraft facility.

Prepaid Cards operate much in the same way as standard Debit Card whereby funds will be preloaded by Contracting Authorities and used by the Cardholder until the balance is exhausted. It is anticipated that Contracting Authorities will primarily use Prepaid Card Accounts for Social/Health Care related Direct Payments and for the management of Corporate Expenses. This is not exhaustive and Contracting Authorities may require the Prepaid Card Accounts for additional related services.

II.1.5)Estimated total value

Value excluding VAT: 24 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register?openform. Any queries regarding the procurement process or tender documents must be raised no less than 7 days before the tender return date, through the Q&A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal helpdesk at +44 1912613940 or portal@nepo.org. There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

In order to be appointed to this Framework Contract, following evaluation suppliers must be ranked 1–4. Successful suppliers will enter into a Framework Agreement in a form which is set out in the procurement documents.

The Council does not give any guarantee and/or warrant the actual value of the goods/services (if any) which will be placed with the successful suppliers by any client using the Framework Contract pursuant to this process and accepts no liability thereof.

The basis for award of specific streams of work(s) is via direct award to the first ranked Contractor on the Framework Contract where the the full requirements of the Contracting Authority are met. Where it is not possible to determine the award via the direct award route above, then the Contracting Authorities shall undertake a mini competition involving all Contractors who are successful and ranked 1-4 on the Framework Contract following initial tender stage and are capable of performing the Call-Off Contract. The criteria for award of the mini-competition shall be as follows:

Quality — 0 %-100 % (to be set by Contracting Authority at mini-competition stage);

Price — 0 %-100 % (to be set by Contracting Authority at mini-competition stage).

A primary cost avoidance benefit of Prepaid Card Accounts has been identified as the enablement for reallocation of resources previously focused on traditional methods of cash disbursements and budget monitoring within a Contracting Authority. It was therefore decided, after consultation with key stakeholders, a single lot strategy would deliver the optimum service for Contracting Authorities whereas dividing the Framework Contract into lots could potentially hinder the benefits available.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: (AQ1) Project management / Weighting: 12.00 %
Quality criterion – Name: (AQ2) Performance management / Weighting: 10.00 %
Quality criterion – Name: (AQ3) Prepaid card account functionality / Weighting: 10.00 %
Quality criterion – Name: (AQ4) Business continuity / Weighting: 8.00 %
Quality criterion – Name: (AQ5) System demonstration / Weighting: 10.00 %
Quality criterion – Name: (AQ6) System functionality (Essential functionality) / Weighting: PASS/FAIL
Quality criterion – Name: (AQ7) System functionality (Desirable functionality) / Weighting: 5.00 %
Quality criterion – Name: (AQ8) Social value (Economic and social considerations) / Weighting: 5.00 %
Price – Weighting: 40.00 %

II.2.6)Estimated value

Value excluding VAT: 24 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

This framework Contract will be a direct replacement of the existing NEPO framework Contract for the Provision of Prepaid Card Accounts.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The opportunity can be accessed via the NEPO eTender system. Tenderers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. Candidates must register on the NEPO eTender system at https://procontract.due-north.com/register?openform

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 4
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/10/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/10/2016
Local time: 12:00
Information about authorised persons and opening procedure:

Legal representatives of Gateshead Metropolitan Borough Council to authorise opening of tenders for NEPO officers on the tender submission deadline day.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months from Contract Award date as stipulated within Invitation to Tender documentation.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members. A list of member organisations is available at: www.nepo.org

This agreement will also be made available to all current and future NEPO Associate Members. A list of current NEPO Associate Members is available at:

www.nepo.org/associate-membership/list

or,

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout all administrative regions of the UK (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

http://www.educationscotland.gov.uk/scottishschoolsonline/

http://hwb.wales.gov.uk/

apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

http://www.scottishambulance.com/TheService/organised.aspx

http://www.hscni.net/index.php?link=trusts

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.northernireland.gov.uk/gov.htm

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

http://www.scotland.gov.uk/Publications/2012/02/2421/1

https://www.dsdni.gov.uk/contact

https://www.dfpni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

https://www.police.uk/forces/

http://www.police-information.co.uk/index.html

http://www.psni.police.uk/index.htm

http://www.scotland.police.uk/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland

http://www.fire.org.uk/fire-brigades.html

http://www.nifrs.org/areas-districts/

http://www.firescotland.gov.uk/your-area.aspx

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.sell2wales.gov.uk/Search/search_Auth.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

Further information can be found at:

www.nepo.org/associate-membership/permissable-user

or,

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/OJEU%20Framework%20Permissible%20Users

VI.4)Procedures for review

VI.4.1)Review body

North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

VI.4.2)Body responsible for mediation procedures

North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

North East Procurement Organisation (NEPO)
The Guildhall, Quayside
Newcastle upon Tyne
NE1 3AF
United Kingdom
Telephone: +44 1912613916
E-mail: adam.smith@nepo.org

VI.5)Date of dispatch of this notice:

25/08/2016

 

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