Public Space CCTV Framework

Public Space CCTV Framework

Newcastle City Council in partnership with North-East Combined Authority are seeking to establish a 36 month framework agreement for the supply, installation and maintenance of CCTV cameras, transmission equipment and other associated CCTV system related products.

United Kingdom-Newcastle upon Tyne: Surveillance and security systems and devices

2015/S 172-312406

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Newcastle upon Tyne
Room 104, Civic Centre, Bassas Bridge
Contact point(s): Newcastle City Council
For the attention of: Darren Batey
NE1 8QH Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912115871
E-mail: corporate.procurement.team@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: www.newcastle.gov.uk

Electronic access to information: www.nepoportal.org

Electronic submission of tenders and requests to participate: www.nepoportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

North-East Combined Authority (NECA)
NE1 8QH
Newcastle upon Tyne
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

004937 – Public Space CCTV Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Newcastle City Council in partnership with North-East Combined Authority are seeking to establish a 36 month framework agreement for the supply, installation and maintenance of CCTV cameras, transmission equipment and other associated CCTV system related products where required.
Newcastle City Council (NCC) are acting as lead authority on behalf of the NECA, the existing systems are managed and operated by the Tyne and Wear UTMC facility on behalf of the NECA partners, which consist of:
— Newcastle City Council,
— Durham County Council,
— Gateshead Council,
— North Tyneside Council,
— Northumberland County Council,
— South Tyneside Council,
— Sunderland City Council,
— Nexus.

Further information and associated documents are available on our electronic tendering system at www.nepoportal.org

II.1.6)Common procurement vocabulary (CPV)

35120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Newcastle City Council in partnership with North-East Combined Authority are seeking to establish a 36 month framework agreement for the supply, installation and maintenance of CCTV cameras, transmission equipment and other associated CCTV system related products where required.
There will be an initial purchase of 40 cameras as per the tender specification.

Further information and associated documents are available on our electronic tendering system at www.nepoportal.org

Estimated value excluding VAT:
Range: between 250 000 and 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance or any other form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed pre qualification questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in Section IV.3.4)

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9WWN-F481FI

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.10.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.10.2015 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2016

IV.3.8)Conditions for opening of tenders

Place:

via electronic e-Tendering portal system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please go to our website located at www.nepoportal.org to register and download the documents.

In addition, to use of the contract by Newcastle City Council, this contract may, if they decide to exercise this option also be used by the other NECA Authorities.
Any use of the established contract will be on the same terms as those set out with Newcastle City Council.
Electronic ordering will be used and or electronic invoicing will be accepted and or electronic payment will be used.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.9.2015

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