Pump Supply Repair and Hire Tender

Pump Supply Repair and Hire Tender

Southern Water is seeking to appoint 1 or more suppliers under a framework agreement for the supply of pumps, pump repair services and pump hire.

United Kingdom-Worthing: Repair and maintenance of plant

2015/S 136-251330

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Southern Water Services Ltd
Southern House, Yeoman Road
Contact point(s): Procurement Team
For the attention of: Henry Weaver
BN13 3NX Worthing
UNITED KINGDOM
E-mail: mps@southernwater.co.uk

Internet address(es):

General address of the contracting entity: http://www.southernwater.co.uk

Electronic access to information: https://southernwater.smartsourceportal.com/SourceWeb.dll/SupplierRegistration.html

Electronic submission of tenders and requests to participate: https://southernwater.smartsourceportal.com/SourceWeb.dll/SupplierRegistration.html

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Pump Supply Repair and Hire — F517.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: All site work, collections and deliveries will be within the Southern Water Services operating area that being generally the counties of Kent, Sussex, Hampshire and the Isle of Wight.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 80 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Southern Water is seeking to appoint 1 or more suppliers under a framework agreement for the supply of pumps, pump repair services and pump hire. The scope of these services includes, but is not limited to:
— Supply of pumping solutions including submersible mixers and spares for the pumping of water, waste-water, high solid volume liquids (e.g. Grit and Sludge) and dosing;
— A complete service for pump repair from device un-installation, through transportation, strip and inspection, repair, re-installation and re-commissioning.
The repair service will also include other pumping associated equipment such as motors, gearboxes and electrical panels as well as providing legacy and Non-OEM (Original Equipment Manufacturer) spares. In addition, the provision for the repair of other non-pumping equipment, i.e. Motor/Gearbox drives will be included. Pump hire services to provide pumping solutions for pumps which are out on maintenance, support site repair and maintenance work and to provide emergency and temporary pumping solutions.

II.1.6)Common procurement vocabulary (CPV)

45259000, 42122000, 42122100, 42122130, 42122400, 42122220, 42124000, 42124200, 42124290, 43134100, 50500000, 50510000, 50511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Southern Water is seeking to appoint 1 or more suppliers under a framework agreement for the supply of pumps, pump repair services and pump hire. The scope of these services includes, but is not limited to:
— Supply of pumping solutions including submersible mixers and spares for the pumping of water, waste-water, high-solid volume liquids (e.g. Grit and Sludge) and dosing,
— A complete service for pump repair from device un-installation through transportation, strip and inspection, repair, re-installation and re-commissioning.
The repair service will also include other pumping associated equipment such as motors, gearboxes and electrical panels as well as providing legacy and Non-OEM (Original Equipment Manufacturer) spares. In addition, the provision for the repair of other non-pumping equipment, i.e. Motor/Gearbox drives will be included. Pump hire services to provide pumping solutions for pumps which are out on maintenance, support site repair and maintenance work, and to provide emergency and temporary pumping solutions:
— Lot 1 — Supply of submersible pumps (Wet well / Dry well), mixers, ancillaries and spares,
— Lot 2 — Supply of end suction, vertical multi-stage pumps, ancillaries and spares,
— Lot 3 — Supply of borehole pumps, ancillaries and spares,
— Lot 4 — Supply of progressive cavity pumps, macerators and spares,
— Lot 5 — Pump and other plant repair services including Supply of Legacy and Non-OEM Spares,
— Lot 6 — Hire of pumping solutions.
Southern Water reserves the right to award 1 or more framework agreement/s under each Lot and to combine Lots as appropriate into 1 or more agreement (s) depending on the responses received to the OJEU notice. Southern Water also reserves the right to make no award as a result of this procurement process or may award Lots in part or in whole.

The process will be managed through an online sourcing portal. To submit their expression of interest, all interested parties must register at:https://southernwater.smartsourceportal.com/SourceWeb.dll/SupplierRegistration.html

Once registration has been completed, all interested parties will be e-mailed a link to a form to fill out with further information including the detail of which lots you wish to bid for.
Suppliers must indicate which lots they intend to bid for to complete the submission of their expression of interest.
Estimated value excluding VAT
Range: between 80 000 000 and 100 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Description of these options: The planned duration of the framework agreement (s) will be 5 years with a further option to extend for a further period of 5 years exercisable by Southern Water.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Supply of Submersible Pumps (Wet well / Dry well), Mixers, Ancillaries and Spares

1)Short description:

Indicative lot value 15 000 000 GBP – 30 000 000 GBP over AMP6 (2015-2020).
The scope includes the supply of:
1. Wet Well / Dry Well Submersible Pumps,
1.1 Mixed flow volute pumps,
1.1.1 Normal impeller including prefabricated waste water pumping stations,
1.1.2 Cutter impeller,
1.1.3 Hardened impeller,
1.2 Axial flow pumps,
1.3 Mixed flow bowl pumps,
1.4 Sump pumps,
2. Mixers,
3. Ancillaries including guide rails and brackets, mixer nozzles, variable speed drives, pump protection relays, floats and pump control / starters,
4. Spare parts required to ensure the continued service and operation of the devices.

2)Common procurement vocabulary (CPV)

42122400, 42124000, 42124200, 42124290, 43134100

3)Quantity or scope:

1.Wet Well / Dry Well Submersible Pumps:
1.1.Mixed flow volume pumps,
1.1.1 Normal impeller including prefabricated waste water pumping stations,
1.1.2 Cutter impeller,
1.1.3 Hardened impeller,
1.2 Axial flow pumps,
1.3 Mixed flow bowl pumps,
1.4 Sump pumps,
2. Mixers,
3. Ancillaries including guide rails and brackets, mixer nozzles, variable speed drives, pump protection relays, floats and pump control / starters,
4. Spare parts required to ensure the continued service and operation of the devices.
Estimated value excluding VAT
Range: between 15 000 000 and 30 000 000 GBP

Lot No: 2Lot title: Supply of End Suction, Vertical Multi-stage Pumps, Ancillaries and Spares

1)Short description:

Indicative lot value 4 000 000-8 000 000 GBP over AMP6 (2015-2020).
The scope includes the supply of:
1.End-suction pumps,
2.Vertical multi-stage pumps,
3.Ancillaries including accumulators,
4.Spare parts required to ensure the continued service and operation of the devices.

2)Common procurement vocabulary (CPV)

42122400, 42124000, 42124200, 42124290

3)Quantity or scope:

The scope includes the supply of:
1.End-suction pumps,
2.Vertical multi-stage pumps,
3.Ancillaries including accumulators,
4.Spare parts required to ensure the continued service and operation of the devices.
Estimated value excluding VAT
Range: between 4 000 000 and 8 000 000 GBP

Lot No: 3Lot title: Supply of Borehole pumps, Ancillaries and Spares

1)Short description:

Indicative lot value 1 000 000 GBP – 4 000 000 GBP.
The scope includes the supply of:
1.Borehole pumps,
2.Ancillaries including pump protection relays,
3.Spare parts required to ensure the continued service and operation of the devices.

2)Common procurement vocabulary (CPV)

42122400, 42124000, 42124200, 42124290, 76532000

3)Quantity or scope:

The scope includes the supply of:
1.Borehole pumps,
2.Ancillaries including pump protection relays,
3.Spare parts required to ensure the continued service and operation of the devices.
Estimated value excluding VAT
Range: between 1 000 000 and 4 000 000 GBP

Lot No: 4Lot title: Supply of Progressive Cavity pumps, Macerators and Spares

1)Short description:

Indicative lot value 2 000 000 GBP – 6 000 000 GBP over AMP6 (2015-2020).
The scope includes the supply of:
1.Progressive cavity pumps,
2.Macerators,
2.1. High-speed centrifuge,
2.2.Low-speed grinders,
3.Spare parts required to ensure the continued service and operation of the devices.

2)Common procurement vocabulary (CPV)

42122220, 42124000, 42124200

3)Quantity or scope:

The scope includes the supply of:
1.Progressive cavity pumps,
2.Macerators,
2.1.High-speed centrifuge,
2.2.Low-speed grinders,
3.Spare parts required to ensure the continued service and operation of the devices.
Estimated value excluding VAT
Range: between 2 000 000 and 6 000 000 GBP

Lot No: 5Lot title: Pump and other Plant Repair Services, including Supply of Legacy and Non-OEM Spares

1)Short description:

Indicative lot value 40 000 000 GBP – 55 000 000 GBP over AMP6 (2015-2020).
The scope includes a complete service for pump installation and repair including but not limited to:
1.Device un-installation,
2.Transportation,
3.Strip and inspection,
4.Device repair,
4.1.Pump repair,
4.2.Motor/Gearbox drives repair,
4.3.Other plant equipment repair,
5.Re-commissioning,
6.Re-installation,
7.Supply of legacy and Non-OEM spares.

2)Common procurement vocabulary (CPV)

50511000, 42124000, 42124200, 42124290, 42124220, 43134100, 45317100

3)Quantity or scope:

The scope includes a complete service for pump installation and repair including but not limited to:
1.Device un-installation,
2.Transportation,
3.Strip and inspection,
4.Device repair,
4.1.Pump repair,
4.2.Motor/Gearbox drives repair,
4.3.Other plant equipment repair,
5.Re-commissioning,
6.Re-installation,
7.Supply of legacy and Non-OEM spares.
Estimated value excluding VAT
Range: between 40 000 000 and 55 000 000 GBP

Lot No: 6Lot title: Hire of pumping solutions

1)Short description:

Indicative lot value 5 000 000 GBP – 15 000 000 GBP over AMP6 (2015-2020).
Provision of pumping solutions for pumps which are out on maintenance, support site repair and maintenance work, and to provide emergency and temporary pumping solutions. Included in this lot are:
1.Standalone diesel powered pumps,
2.Surface mounted pumps,
3.Submersible pumps,
4.Specific application pumps,
5.Ancillaries including starters and control gear.

2)Common procurement vocabulary (CPV)

42122000, 42122430, 42122400, 43134100, 45500000

3)Quantity or scope:

Provision of pumping solutions for pumps which are out on maintenance, support site repair and maintenance work, and to provide emergency and temporary pumping solutions. Included in this lot are:
1.Standalone diesel powered pumps,
2.Surface mounted pumps,
3.Submersible pumps,
4.Specific application pumps,
5.Ancillaries including starters and control gear.
Estimated value excluding VAT
Range: between 5 000 000 and 15 000 000 GBP

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Bond or Parent Company Guarantee may be required dependent on responses to financial section.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each framework will be awarded to a single legal entity. While consortia will be considered, they must be represented by a single lead bidder and be able to demonstrate commitment to forming a single legal entity.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Depending on responses to the PQQ, if appropriate, an e-Auction will be used for the relevant Lots.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

F517

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.8.2015 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Date: 31.7.2015 – 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Interested parties must inform Southern Water that they wish to express an interest in bidding for the framework agreement (s). The framework agreement/s will be let without subsequent publication of a call for competition. This notice fulfills the contracting entity’s obligations by informing the market of this notice being the call for competition.

Interested parties must express their interest by registering your contact e-mail address at:https://southernwater.smartsourceportal.com/SourceWeb.dll/SupplierRegistration.html

Once an email address has been completed, all interested parties will be e-mailed a link to a Supplier Profile Registration form to fill out further company information including the detail of which lots you wish to bid for and a contact telephone number. Please ensure that you check your spam and junk mailboxes for this e-mail. Suppliers must indicate which lots they intend to bid for to complete the submission of their expression of interest.
As a minimum the following will be required:
a) Company’s name,
b) Principal’s contact name,
c) Principal’s e-mail address.
Additional information required for Supplier Profile Registration form:
d) Full contact telephone number,
e) Lots for which the interested party wishes to bid for.
Applicants will then be invited to complete and return a pre-qualification questionnaire with all the information required to satisfy the conditions of participation. A number of candidates will be invited to bid for the agreement (s). The contracting entity may invite a limited number of candidates to negotiate for the agreement (s).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

N/A
UNITED KINGDOM

Body responsible for mediation procedures

N/A
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Southern Water will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into
The Utilities Contracts Regulations 2006 (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

N/A
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

13.7.2015

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