Purchase and Maintenance of Lifting Equipment

Purchase and Maintenance of Lifting Equipment

Caerphilly County Borough Council is seeking tender responses from suitable suppliers for the servicing, maintenance, purchase, installation and removal of lifting equipment.

United Kingdom-Hengoed: Lift-maintenance services

2016/S 201-363180

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Contact person: Jessica Thomas
Telephone: +44 1443863382
E-mail: thomaj11@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16

Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Default.aspx
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Default.aspx

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

The Purchase, Installation, Servicing, Maintenance and Removal of Lifting Equipment.

Reference number: CCBC/PS1379/16/JT

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

Caerphilly County Borough Council is seeking tender responses from suitable suppliers for the servicing, maintenance, purchase, installation and removal of lifting equipment. The Council has a housing stock of approximately 10,900 domestic properties and a number of these properties have internal and external lifting equipment installed within them to support the occupiers needs. There are approximately 500 public sector and private sector properties which have lifting equipment installed, although bidders must note that the number of properties stated is not an indication of the amount of work that the successful contractors will receive. The Council reserves the right to add or remove properties as and when required as part of this framework agreement.

II.1.5)Estimated total value

Value excluding VAT: 456 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

The Supply and Installation of Stair Lifts

Lot No: 1

II.2.2)Additional CPV code(s)

33196200
44115600
33192600
42416100

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Lot 1 relates to the provision of the supply and installation of Stair Lifts in Public and Private sector houses, both internally and externally.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 124 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the arrangement for a further period of up to twelve (12) months following the initial 36 month contract expiring.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Service, Maintenance and Removal of Stair Lifts

Lot No: 2

II.2.2)Additional CPV code(s)

33196200
33192600
42416100
50750000
50000000
44115600

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Lot 2 relates to the provision of servicing, maintenance and removal of Stair Lifts, in Public and Private sector houses, both internally and externally.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 142 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this arrangement for a further period of up to twelve (12) months following the initial 36 month contract period expiring.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Supply and Installation of Vertical, Through Floor, Platform and Step Lifts

Lot No: 3

II.2.2)Additional CPV code(s)

33196200
33192600
42416100

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Caerphilly County Borough.

II.2.4)Description of the procurement:

Lot 3 relates to the provision of the supply and installation of Vertical, Platform, Through Floor and Step Lifts in Public and Private sector houses.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 53 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this arrangement for a further period of up to twelve (12) months, following the initial 36 month contract period expiring.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Service, Maintenance, Repair and Removal of Vertical, Platform, Through Floor and Step Lifts

Lot No: 4

II.2.2)Additional CPV code(s)

50750000
50000000

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Lot 4 relates to the service, maintenance, repair and removal of vertical, platform and step lifts in Public and Private sector houses, both internal and external in Caerphilly CBC.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 56 500.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend the arrangement for a further period of 12 months, following the expiry of the initial contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Supply and Installation of Hoists

Lot No: 5

II.2.2)Additional CPV code(s)

42416300
33192600
51511100
33196200

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Lot 5 relates to the supply and installation of hoists in both public and private sector houses in Caerphilly CBC.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There will be an option to extend for a further period of 12 months, following the expiry of the initial contract term.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

The Service, Maintenance, Repair and Removal of Hoists

Lot No: 6

II.2.2)Additional CPV code(s)

42416300
50750000
50000000

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

Lot 6 is for the servicing, maintenance, repair and removal of hoists in public and private sector houses in Caerphilly CBC.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality Questions / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this arrangement for a further twelve (12) month period, following the expiry of the initial contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mini Competitions

Lot No: 7

II.2.2)Additional CPV code(s)

33192600
44115600
45313100
51511100

II.2.3)Place of performance

NUTS code: UKL16

II.2.4)Description of the procurement:

The contractors awarded onto the installation Lots (Lot 1, 3 and 5) for this arrangement will automatically be placed into Lot 7 — Mini Competition. Lot 7 will be utilised when the Authority has a requirement for the purchase of a bespoke piece of lifting equipment. In the event that the Authority requires to use this Lot a specification will be issued as a mini competition tender process to all of the suppliers on Lot 7. The supplier who submits the lowest cost bid to specification will then be awarded the package of work. Please note, bidders cannot apply for this lot, but will be accepted in line with the methodology stated above.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the contract for a further period of twelve (12) months after the initial proposed contract period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers are required to be SSIP accredited (or equivalent) in order to be awarded onto the Framework. Details of the membership are required to be provided in the Proactis Portal e-tendering system.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/11/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 18/11/2016
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

One year prior to the expiry of this contract (Estimated February 2019 — if the extension period is taken up).

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2. Click the ‘Sign Up’ button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the ‘Raise a Ticket’ function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=40375.

(WA Ref:40375).

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
United Kingdom
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/10/2016

 

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