Purchase of Motor Vehicles for Councils in the East Midlands

Purchase of Motor Vehicles for Councils in the East Midlands

Bassetlaw District Council is acting as lead buyer for a Consortium including Ashfield District Council, Bolsover District Council, Bassetlaw District Council, Broxtowe Borough Council, Derby City Council, Derbyshire Dales District Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council.

United Kingdom-Worksop: Motor vehicles

2014/S 245-431422

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bassetlaw District Council
Queen’s Building, Potter Street
For the attention of: Mr Howard Lane
S80 2AH Worksop
UNITED KINGDOM
Telephone: +44 1909533449
E-mail: howard.lane@bassetlaw.gov.uk
Fax: +44 1909501246

Internet address(es):

General address of the contracting authority: https://www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cars, light commercial vehicles up to 3 500 kg GVW and mini buses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Nottinghamshire, Derbyshire, East Midlands.

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Bassetlaw District Council is acting as lead buyer for a Consortium including Ashfield District Council, Bolsover District Council, Bassetlaw District Council, Broxtowe Borough Council, Derby City Council, Derbyshire Dales District Council, Erewash Borough Council, Gedling Borough Council, Mansfield District Council, Newark and Sherwood District Council, North East Derbyshire District Council, Nottingham City Council and Rushcliffe Borough Council. Nottingham City Homes have expressed an interest in accessing the framework, possibly within the next 2 years on expiry of their existing contractual commitments.

Although the Contracting Authority for the purposes of this procurement is Bassetlaw District Council, one or more other local authorities within the East Midlands region (see http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1) other than those already named above may choose to access the concluded contract. This shall not create any obligation on behalf of any of them to do so.

The named authorities participating in this joint tender exercise have previously entered into similar arrangements for meeting their various needs in respect of diesel-powered commercial vehicles up to 3 500 kg GVW. By collaborating in this latest contract their intention is to continue to reduce whole life costs, improve environmental impact with reference to EU Directive 2009/33/EC and improve maintenance and support through standardisation. The Consortium’s preference is to establish a framework whereby all of the vehicle types specified in the tender documentation can be sourced through a single regional mainline dealership fully supported by the relevant vehicle manufacturer. However we reserve the right to accept tenders for specific vehicles from more than one dealership if this results in a more economically advantageous outcome. We reserve the right to cancel the procurement process at any time without compensation. Each of the participating Councils will award contracts separately and day-to-day transactions under the framework agreement will be conducted between the appointed contractor(s) and the particular Council(s) concerned.
The requirement is for the supply of Cars, light commercial vehicles as follows: diesel-powered small panel vans (up-to 2 000 kg GVW), diesel-powered vans, chassis cabs (single and double crew cabs) and minibuses (up to 3 500 kg GVW).
Successful suppliers will be responsible for managing and controlling the complete supply chain from vehicle manufacturer through to the supply and delivery of standard production and converted vehicles to Consortium members and the provision of Services, including after-sales support and the supply of vehicle parts.
It is anticipated that the framework agreement resulting from this joint procurement exercise will be awarded during Q1/2015, with exact call-off dates to be agreed with each of the participating authorities depending on their local needs.
The framework agreement will be awarded for an initial period of 2 years, with an option to extend by a further 2 separate periods of 12 months.
It is estimated that the Consortium will collectively call off between 500 and 600 vehicles over the 4-year period of the framework. It should be noted, however, that this information is supplied by way of background and the Consortium gives no guarantee and accepts no liability as to the future volume of potential business that may be placed with a contractor.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34110000, 34111000, 34113000, 34130000, 34136000, 34136100, 34136200, 34139100, 34139200, 34114400, 34300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is estimated that the Consortium will collectively call off approximately 500-600 vehicles over the next 4 years with an estimated total value of between GBP 8 500 000 and GBP 10 500 000.

II.2.2)Information about options

Options: yes
Description of these options: A framework agreement will be awarded for an initial period of 2 years, with the option to extend by a further 2 separate periods of 12 months.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Purchse of Cars and Light Commercial Vehicles

1)Short description

I Cars, People Carriers, 4×4 Vehicles, SUVs,
ii Car-derived Vans,
iii Small Panel Vans, up to 2 000 kg GVW,
iv Panel Vans up to 3 500 kg GVW,
v Chassis Cabs (single and double crew cabs) up to 3 500 kg GVW.

2)Common procurement vocabulary (CPV)

34100000, 34110000, 34111000, 34113000, 34130000, 34136000, 34136100, 34136200, 34139100, 34139200, 34114400, 34300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Purchase of Mini Buses

1)Short description

Mini buses for 8, 11, 16 seated passengers plus driver, including wheel-chair accessible versions with lift capable of accommodating 3, 4, 5 wheel chair passengers.

2)Common procurement vocabulary (CPV)

34100000, 34110000, 34111000, 34113000, 34130000, 34136000, 34136100, 34136200, 34139100, 34139200, 34114400, 34300000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
As specified in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As specified in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
As specified in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BDCT 14-002

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.2.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 9.2.2015 – 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to Section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Bassetlaw District Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated by electronic means to tenderers. The standstill notice will include:
(a) the criteria for the award of the contract;
(b) the full reasons for the award decision (including the characteristics and relative advantages of the successful tender);
(c) the identity of the successful tenderer;
(d) the score obtained by the economic operator which is to receive the notice and the score obtained by the economic operator to be awarded the contract and
(e) when the standstill period is expected to end or the date before which the Council will not enter into the contract.
The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. Regulation 47D(2) of the Public Contracts (Amendment) Regulations 2009 require any proceedings to be commenced within 30 days, beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.12.2014

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