Purchase of Asphalt Distribution Systems for Cornwall Council

Purchase of Asphalt Distribution Systems for Cornwall Council

Cornwall Council are looking to source equipment for use by its wholly owned company, Cormac Solutions Ltd, that will enable it to accurately place asphalt material on the carriageway and adjacent footpaths in the course of their highways maintenance activities.

United Kingdom-Truro: Transport equipment and auxiliary products to transportation

2015/S 091-163158

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Cornwall Council
County Hall, Treyew Road
Contact point(s): Documentation relating to this ITT can be freely downloaded via the Contracts Finder website https://www.gov.uk/contracts-finder but in case of any difficulties please contact the person as detailed below
For the attention of: Wayne Rossiter
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322493
E-mail: wrossiter@cornwall.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Purchase of Asphalt Distribution Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: CORMAC Solutions Ltd., Scorrier, Cornwall TR16 5EH.

NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cornwall Council are looking to source equipment for use by its wholly owned company, Cormac Solutions Ltd, that will enable it to accurately place asphalt material on the carriageway and adjacent footpaths in the course of their highways maintenance activities. The device to do this will be mounted to the rear of the vehicle and take asphalt from the vehicle body and be capable of depositing it, in a controlled manner, to each side of the vehicle and to the rear of the vehicle. The operation of the device must be by a hand held radio remote control system. The device must be suitably insulated to ensure the material reaches the road surface at the correct temperature and also to avoid blockages if material is stood within the machine. The device must be capable of being quickly demounted from, and remounted to the asphalt carrying truck body.
The asphalt bodies are to be fully insulated and sheeted and, when fully loaded, be able to be mounted to, and demounted from the carrying vehicle. The bodies must be built to accept the asphalt distributor machine. The loading system for the bodies must also be capable of loading a body on and off the trailer behind.
The trailers must be built to accept the insulated asphalt bodies and will be loaded and unloaded by the towing vehicle’s body mounting/de-mounting system. Bodies must be capable of being moved from the trailer, on and off the towing vehicle chassis.
The vehicle itself must be capable of being operated remotely from outside the cab during the spreading operation. Suitable sensors and safety devices must be fitted to ensure it can be operated safely with no danger to operators, workmen or members of the public. Written confirmation from the relevant UK Government body that the vehicle remote operation from outside the cab, whilst spreading asphalt, is compliant with UK legislation and whether the vehicle asphalt spreading system and transport of materials using trailers is subject to Goods Vehicle Operator Licence requirements. Failure to provide this written proof will disqualify the tenderer.

II.1.6)Common procurement vocabulary (CPV)

34000000, 34114000, 34130000, 34139000, 34144000, 34900000, 34200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Vehicle mounted asphalt distribution systems and associated equipment.
Items and quantities to be tendered for:
Item Quantity
1. Chassis complete with hook lift system and vehicle remote control 2 (two)
2. Hook lift body 4 (four)
3. Asphalt spreader attachment 2 (two)
4. Trailer for hook lift bodies 2 (two)
Further details regarding the Supplies and Services quantity and scope are as stated in the Invitation to Tender documents.
The Contract shall take effect on the Commencement Date and shall continue until the Supplier has completed the supply of goods and any associated services in accordance with this Contract, subject to any termination rights contained within the Contract. The anticipated Commencement Date is 14.7.2015.
Estimated value excluding VAT:
Range: between 400 000 and 420 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee as outlined in the Invitation to Tender Documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the Invitation to Tender Documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As stated in the Invitation to Tender Documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Cornwall Council Terms and Conditions of Contract as stated in the Invitation to Tender Documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender Documentation.
Minimum level(s) of standards possibly required: As stated in the Invitation to Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender Documentation.
Minimum level(s) of standards possibly required:
As stated in the Invitation to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PAS Ref No. 2015.10F

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.6.2015 – 15:00

Place:

The Cornwall Council, County Hall, Treyew Road, Truro, Cornwall TR1 3AY.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A representative from the Commercial Services Team at Cornwall Council, together with at least 1 Council Officer who is independent of the contracting team and the relevant elected Member from the Council’s Cabinet.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The ITT and all of the supporting documentation can be freely electronically downloaded via the Contracts Finder websitehttps://www.gov.uk/contracts-finder but in case of any difficulties, please refer to the key contact point, as listed at the beginning of this Contract Notice.

Please note that any subsequent Tender clarification queries and responses will also be published on the Contracts Finder websitehttps://www.gov.uk/contracts-finder but the onus is on prospective providers to regularly check for any such updates.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.5.2015

Enjoyed this post? Share it!