Queen’s Awards for Enterprise Assessment Contract

Queen’s Awards for Enterprise Assessment Contract

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies.

United Kingdom-Swindon: Research and development services and related consultancy services

2015/S 099-180317

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services
North Star House, North Star Avenue
For the attention of: Alistair Staunton-Lambert
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 1793867812
E-mail: alistair.staunton-lambert@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Department for Business, Innovation and Skills
1 Victoria Street
SW1H 0ET London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UK SBS PS150092 Queen’s Awards for Enterprise Assessment Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

UKSBS Shared Business Services Ltd as the Contracting Authority is putting in place an agreement, for the Department for Business, Innovation and Skills.
These bodies include but are not limited to the Natural Environment Research Council, Medical Research Council ,The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Science and Technology Facilities Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The UK Shared Business Services Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, N.H.S. bodies, Local Authorities, Voluntary Sector Charities, and or other private organisations acting as managing agents or procuring on behalf of these UK bodies. (see section VI.3, Additional Information).

II.1.6)Common procurement vocabulary (CPV)

73000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies. They are managed by the Queen’s Awards Office in the Department for Business Innovation and Skills (BIS). Awards are presented in three separate categories: International Trade, Innovation, Sustainable Development and there is also an Award for individuals — The Queen’s Award for Enterprise Promotion (QAEP).
The annual cycle of the Awards requires the assessment work to be done between October and April each year, following a marketing period between April and September. The Awards are announced annually on The Queen’s birthday (21 April). Online application and nomination forms for the Awards are available from 21 April and the deadline for the return of completed forms is the last working day of September. The Awards are made each year by The Queen, on the advice of the Prime Minister, who is assisted by an Advisory Committee that includes representatives of Government, industry and commerce, and the trade unions. The Queen’s Awards Review Committee, chaired by The Prince of Wales in 1999, recommended replacing the assessment of applications by DTI (now BIS) and other Government Departments, with an external specialist body, better able to make informed judgements. The Review Committee also identified securing good value for money as an important requirement under the revised assessment procedures.
Estimated value excluding VAT:
Range: between 405 000 and 810 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The term of contract/s will be for one year, with an option to extend for a possible second and a possible third year, released singularly, subject to satisfactory performance and available funds (1 year + 1 year +1 year).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: International Trade Application Appraisal

1)Short description

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies. They are managed by the Queen’s Awards Office in the Department for Business Innovation and Skills (BIS). Awards are presented in three separate categories: International Trade, Innovation, Sustainable Development and there is also an Award for individuals — The Queen’s Award for Enterprise Promotion (QAEP).
The annual cycle of the Awards requires the assessment work to be done between October and April each year, following a marketing period between April and September. The Awards are announced annually on The Queen’s birthday (21 April). Online application and nomination forms for the Awards are available from 21 April and the deadline for the return of completed forms is the last working day of September. The Awards are made each year by The Queen, on the advice of the Prime Minister, who is assisted by an Advisory Committee that includes representatives of Government, industry and commerce, and the trade unions. The Queen’s Awards Review Committee, chaired by The Prince of Wales in 1999, recommended replacing the assessment of applications by DTI (now BIS) and other Government Departments, with an external specialist body, better able to make informed judgements. The Review Committee also identified securing good value for money as an important requirement under the revised assessment procedures.

2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope

The final cost is dependent on the actual number of applications received. Historically 300-440 applications per annum.
Please state all costs, core and variable (e.g. contract management, administration) and assessment cost per application.
Please clearly state the costs for each year of the contract and a grand total for the entire potential contract duration (3 years). For evaluation purposes only please state all costs on a scale of 370 applications per annum.
Estimated value excluding VAT:
Range: between 180 000 and 345 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: Innovation Application Appraisal

1)Short description

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies. They are managed by the Queen’s Awards Office in the Department for Business Innovation and Skills (BIS). Awards are presented in three separate categories: International Trade, Innovation, Sustainable Development and there is also an Award for individuals – The Queen’s Award for Enterprise Promotion (QAEP).
The annual cycle of the Awards requires the assessment work to be done between October and April each year, following a marketing period between April and September. The Awards are announced annually on The Queen’s birthday (21 April). Online application and nomination forms for the Awards are available from 21 April and the deadline for the return of completed forms is the last working day of September. The Awards are made each year by The Queen, on the advice of the Prime Minister, who is assisted by an Advisory Committee that includes representatives of Government, industry and commerce, and the trade unions. The Queen’s Awards Review Committee, chaired by The Prince of Wales in 1999, recommended replacing the assessment of applications by DTI (now BIS) and other Government Departments, with an external specialist body, better able to make informed judgements. The Review Committee also identified securing good value for money as an important requirement under the revised assessment procedures.

2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope

The final cost is dependent on the actual number of applications received. Historically 200-330 applications per annum.
Please state all costs, core and variable (e.g. contract management, administration) and assessment cost per application.
Please clearly state the costs for each year of the contract and a grand total for the entire potential contract duration (3 years). For evaluation purposes only please state all costs on a scale of 265 applications per annum.
Estimated value excluding VAT:
Range: between 135 000 and 255 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 3Lot title: Sustainable Development Application Appraisal

1)Short description

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies. They are managed by the Queen’s Awards Office in the Department for Business Innovation and Skills (BIS). Awards are presented in three separate categories: International Trade, Innovation, Sustainable Development and there is also an Award for individuals – The Queen’s Award for Enterprise Promotion (QAEP).
The annual cycle of the Awards requires the assessment work to be done between October and April each year, following a marketing period between April and September. The Awards are announced annually on The Queen’s birthday (21 April). Online application and nomination forms for the Awards are available from 21 April and the deadline for the return of completed forms is the last working day of September. The Awards are made each year by The Queen, on the advice of the Prime Minister, who is assisted by an Advisory Committee that includes representatives of Government, industry and commerce, and the trade unions. The Queen’s Awards Review Committee, chaired by The Prince of Wales in 1999, recommended replacing the assessment of applications by DTI (now BIS) and other Government Departments, with an external specialist body, better able to make informed judgements. The Review Committee also identified securing good value for money as an important requirement under the revised assessment procedures.

2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope

The final cost is dependent on the actual number of applications received. Historically 80-130 applications per annum.
Please state all costs, core and variable (e.g. contract management, administration) and assessment cost per application.
Please clearly state the costs for each year of the contract and a grand total for the entire potential contract duration (3 years). For evaluation purposes only please state all costs on a scale of 105 applications per annum.
Estimated value excluding VAT:
Range: between 60 000 and 135 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Lot No: 4Lot title: Enterprise Promotion Application Appraisal

1)Short description

The Queen’s Awards for Enterprise are the UK’s most prestigious awards for business performance. The Awards recognise and reward outstanding achievement by UK companies. They are managed by the Queen’s Awards Office in the Department for Business Innovation and Skills (BIS). Awards are presented in three separate categories: International Trade, Innovation, Sustainable Development and there is also an Award for individuals – The Queen’s Award for Enterprise Promotion (QAEP).
The annual cycle of the Awards requires the assessment work to be done between October and April each year, following a marketing period between April and September. The Awards are announced annually on The Queen’s birthday (21 April). Online application and nomination forms for the Awards are available from 21 April and the deadline for the return of completed forms is the last working day of September. The Awards are made each year by The Queen, on the advice of the Prime Minister, who is assisted by an Advisory Committee that includes representatives of Government, industry and commerce, and the trade unions. The Queen’s Awards Review Committee, chaired by The Prince of Wales in 1999, recommended replacing the assessment of applications by DTI (now BIS) and other Government Departments, with an external specialist body, better able to make informed judgements. The Review Committee also identified securing good value for money as an important requirement under the revised assessment procedures.

2)Common procurement vocabulary (CPV)

73000000

3)Quantity or scope

The final cost is dependent on the actual number of applications received. Historically 30-70 applications per annum.
Please state all costs, core and variable (e.g. contract management, administration) and assessment cost per application.
Please clearly state the costs for each year of the contract and a grand total for the entire potential contract duration (3 years). For evaluation purposes only please state all costs on a scale of 50 applications per annum.
Estimated value excluding VAT:
Range: between 30 000 and 75 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids are to be priced in GBP.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the agreement and any subsequent contracts.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting:
All new central government ICT contracts over the value of 10 000 GBP to be published in full online from July 2010.
All new central government sourcing documents for contracts over 10 000 GBP to be published on a single website from September 2010, with this information to be made available to the public free of charge.
New items of central government spending over GBP 25 000 GBP to be published online from November 2010.
All new central government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies, the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings, has been convicted of a criminal offence related to the business of professional misconduct, has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.

If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Full instructions for registration and use of the system can be found at

http://ccs.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailingexpressionofinterest@ccs.gsi.gov.uk

Your email must clearly state:
— the name and reference for the procurement you wish to register for,
— the name of the registered supplier,
— the name and contact details for the registered individual sending the email.
Crown Commercial Service (CCS) will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service (CCS) Helpdesk: Freephone: +44 3450103503

email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at

http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

We will also require to see at least one of the following documents
Note — if you have been trading for more than 3 years we will require you to produce Document 1.
Document 1 — A copy of your audited accounts for the most recent 2 years.
Document 2 — A statement of your turnover, profit and loss account and cash flow for the most recent year of trading.
Document 3 — A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
Document 4 — Alternative means of demonstrating financial status if trading for less than a year.
Document 5 — Parent Company accounts (if applicable).
Document 6 — Deeds or guarantee.
Document 7 — Accountants references.
Document 8 — Management accounts.
Document 9 — Financial projections including cash flow forecasts.
Document 10 — Details and evidence of previous contracts.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to Request for Proposal.

The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Contracting Authority may have regard to any of the following means in its assessment:
(a) a list of the works carried out over the past five years or goods and services carried out in the past three years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UK SBS PS150092

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.6.2015 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.6.2015 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.7.2015 – 0:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
UK Shared Business Services Ltd wishes to establish an agreement for use by the following UK public sector bodies (and any future successors to these organisations).
Core Customers: Associated Bodies.
The Contract will be open for use by all the Research Councils:
— The Science and Technology Facilities Council,
— The Medical Research Council,
— The Engineering and Physical Sciences Research Council,
— The Economic and Social Research Council,
— The Natural Environment Research Council,
— The Arts and Humanities Research Council,
— The Biotechnology and Biological Sciences Research Council
and
— UK Shared Business Services Ltd (UK SBS).
Any Research Council institute, research facility, centre or unit may also use the Contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

20.5.2015

Enjoyed this post? Share it!