Radiation Protection Advisory Services for the Home Office

Radiation Protection Advisory Services for the Home Office

The Home Office requires a radiation protection advisory service across all ports and airports in the UK and its juxtaposed ports in Europe to ensure it meets its legal requirements under the Ionising Radiation Regulations 1999.

United Kingdom-London: Radiation protection services

2016/S 005-005385

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Home Office
2 Marsham Street
For the attention of: Estelle Watts
SW1P 4DF London
Telephone: +44 7887651040
E-mail: estelle.watts@homeoffice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: https://www.gov.uk/government/organisations/home-office

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Radiation Protection Advisory Services for the Home Office and others.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom, including Northern Ireland, its waters and juxtaposed ports in Europe.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Home Office requires a radiation protection advisory service across all ports and airports in the UK and its juxtaposed ports in Europe to ensure it meets its legal requirements under the Ionising Radiation Regulations 1999. The requirement also includes provision of associated equipment (and its repair and calibration), a dosimetry service, training of staff on radiation issues, a 24-hour helpline and on-site attendance where requested. It may also include characterisation, transportation and disposal services for radioactive goods.
It will be a framework agreement with only one supplier but potentially multiple Contracting Authorities as users of the framework. HMRC have expressed a wish to use the resulting contract. The framework will be available for use by Central Government Departments and their Agencies.

II.1.6)Common procurement vocabulary (CPV)

90721600, 38341000, 38341200, 38341400, 38341500, 38341600, 38527200, 38547000, 38940000, 50411000, 50433000, 90521100, 90521200,90521300, 90521400, 90521410, 90521420, 90521500, 90521510, 90521520

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: You are advised that we require your organisation (or an organisation within your consortium) to be a registered Approved Dosimetry Service by the Health and Safety Executive of the UK.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 216-394162 of 7.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 240 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Invitation to Tender is available online now through our e-Sourcing Portal. To access it, you must register (unless you have done so previously) and then log in.
If you have not yet registered on the e-Sourcing Suite, go to


and follow the link ‘Register for CCS eSourcing’. Please note that to register you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering and which will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at:


Once you have registered on the e-Sourcing Suite, you can express an interest for this procurement. This is done by emailingestelle.watts@homeoffice.gsi.gov.uk and clearly stating:

the name of the procurement you wish to register for (HO_BF_RPA_2016_RFX);
the name of the registered supplier;
the name and contact details for the registered individual sending the email.
Once your email has been processed, you will be given access to the procurement and you will be able to download the Invitation to Tender documents. The registered user will receive a notification email to alert them once this has been done.
For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Freephone: +44 3450103503
Your response to our Invitation to Tender must be published by the date in IV.3.4.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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