Radome Replacement Programme for Ministry of Defence

Radome Replacement Programme for Ministry of Defence

Provision of Design, Manufacture and Supply of Large Geodesic Radomes.

United Kingdom-Henlow: Radar apparatus

2015/S 232-421386

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Defence (FCO Services are Acting Procurement Agent)
ADEWS Delivery Team, Room W9/40, Building 85, RAF Henlow
For the attention of: McLellan Gordon
SG16 6DN Henlow
UNITED KINGDOM
Telephone: +44 7921781482
E-mail: gordon.mclellan@fco.gov.uk

Internet address(es):

General address of the contracting authority: http://www.army.mod.uk/

Electronic access to information: https://fco.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://fco.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ADEWS Radome Replacement Programme — Provision of Design, Manufacture and Supply of Large Geodesic Radomes.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Various locations within the UK and Overseas.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

FCO Services, acting Procurement Agent on behalf of the Ministry of Defence (MOD), is sourcing the provision of standard design (COTS/MOTS), manufacture and supply of 13 (7 firm and 6 optional) large geodesic radome structures that house radar equipment. A standard repeatable delivery model for a standard product (COTS/MOTS) of two sizes will be required to maximise the simplicity of supply, installation and maintenance.

II.1.6)Common procurement vocabulary (CPV)

38115000, 35722000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Details on the scope and quantity of the proposed lots is provided in the tender documentation which shall be made available upon registration to the FCO Bravo e-sourcing portal. Further information on how to register is provided in III.2.1.
Estimated value excluding VAT:
Range: between 0 and 0 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require a contract performance bond and/or bank or parent company guarantee if considered required at any time.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator in the group would be required to undertake joint and several liability so that the Contracting Authority would require the economic operators to establish a joint legal entity for the purposes of the contract, if awarded.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract awarded will be subject to the Contracting Authority’s conditions of contract which will be MOD Defcons.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met; Potential Providers will be assessed in accordance with Section 5 of Chapter 2 of the Public Contracts Regulations 2015,(implementing Title II, Chapter III, Section 3, Sub-section I of Directive 2014/24/EU), on the basis of information provided in response to an Invitation to Tender (‘ITT’).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with the Invitation to Tender (‘ITT’). The Contracting Authority may take into account any of the following information:
a) A copy of the audited accounts for the most recent two years, if available; or (alternatively):
b) A statement of the turnover, profit & loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation; or
c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or
d) Alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Minimum level(s) of standards possibly required: Full details are set out in the Invitation to Tender Documentation and e-Sourcing Suite.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers will be assessed in accordance with Section 5 of the Regulations implementing the Directive, on the basis of information provided in response to an Invitation to Tender (ITT). The Authority may take into account the following information as a minimum:
(a) Up to two suitable contract examples, from the public or private sector, where similar requirements to those sought under this Procurement have been performed. Contracts should have been performed during the past 3 years. Customer contacts must be warned they may be contacted by Crown Commercial Service, to verify the accuracy of the information provided at any time;
(b) a list of the principal deliveries or main services provided over the past 3 years, with the sums, dates and recipients, whether public or private, involved;
(c) a description of the technical facilities and measures used by the Potential Provider for ensuring quality and data security;
(d) an indication of the proportion of the contract which the Potential Provider intends possibly to subcontract.
Minimum level(s) of standards possibly required:
Full details are set out in the Invitation to Tender Documentation and e-Sourcing Suite.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

XLY/363/10/15

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 177-320422 of 12.9.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 21.12.2015 – 13:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

This Notice is the follow on process to a Prior Information Notice (PIN) 2015/S 177-320422.

The Contracting Authority intends to use an eSourcing (BRAVO) suite to undetake this procurement exercise.
1. Instructions for registration.
To express an interest suppliers must follow the below instructions:

1. Go to https://fco.bravosolution.co.uk and click ‘Register Now’.

2. Tick ‘I Agree’ to accept the terms and conditions and click ‘Next’.
3.Complete the all Mandatory details (those marked with a *). Remember to make a note of the Username you chose then click ‘Save’.
4. You will shortly receive an email with your unique password (please keep this secure).
5. Login to the portal with the username and password.
6. Click the ‘ITT Open To All Suppliers’ link. (These are ITTs open to any registered supplier).
7. Click on the relevant ITT to access the content.
8. Click the ‘Express Interest’ button at the top of the page. This will move the ITT to ‘My ITTs’ page.
9. Click ‘My ITTs’ (This is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’.
Responding to the ITT:
1. Click ‘My ITTs’ under ‘Invitation To Tender (ITT)’.
2. Click either ‘Create Response’ or ‘Decline to Respond’ (please give a reason if declining).
3. You can now use the ‘Messages’ function to communicate with FCO Services and seek any clarification.
4. Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
5. There may be a mixture of online ??? offline actions for you to perform (there is detailed online help available).
6. Submit your reply using the ‘Submit Response’ button at the top of the page.
7. Complete all Mandatory Question, these are marked with a red*.
8. Once complete click ‘Save and Exit Response’. This will then take you back to the previous screen.
9. Click ‘Submit Response’.
10. You can edit your response at any time up until the deadline but you must click ‘Submit Response’ to ensure that FCO Services receive your submission.
If you require any further assistance please consult the online help, or contact the Bravo eTendering help desk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

ADEWS Delivery Team, Room W9/40, Building 85, RAF Henlow
SG16 6DN Henlow
UNITED KINGDOM
E-mail: gordon.mclellan@fco.gov.uk
Telephone: +44 7921781482

Body responsible for mediation procedures

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM
E-mail: gordon.mclellan@fco.gov.uk
Telephone: +44 7921781482

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into. The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.11.2015

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