Railway Staff Training Translink

Railway Staff Training Translink

The client shall provide training rooms and access to tracks for training as required. All candidates much receive written confirmation of the course taken and the result of the same.

United Kingdom-Belfast: Training services

2015/S 134-248620

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
3 Milewater Road
For the attention of: Helen McKinney
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890351201
E-mail: helen.mckinney@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk

Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/

Electronic access to information: https://e-sourcingni.bravosolution.co.uk

Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Training (Track machine, Thermit welding, Railtech welding, Mtce).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Northern Ireland Railways (NIR) Infrastructure Permanent Way (P/Way) department wish to employ the services of a supplier(s) to provide training to internal staff on a variety of disciplines associated with the departments activities.
The P/Way department is responsible for all track maintenance along the Northern Ireland Railways network.
The principal items of work to be delivered to the NIR P/Way Department by the successful economic operators are envisaged as:
— LOT 1:Training of On track machine operators in operation of Plasser 08 T&L and USP 5000 Ballast Regulator.
— LOT 2:Training of track staff in Thermit welding processes.
— LOT 3:Training of track staff in Railtech welding processes.
— LOT 4:Training of machine drivers in operation of road rail excavators and associated attachments.
— LOT 5:Training of track staff in permanent way maintenance activities and processes in line with Network Rail and NIR adopted standards and best practice.
The contract duration will be for 1 year with the option to extend annually up to a maximum of 3 years. The value of this service contract is anticipated as a maximum of 400 000 GBP over the duration of the contract and has been advertised in OJEU. There is no guarantee that this service contract will achieve this level of purchases.
The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P/Way trainer / assessor within 48 hours of the completion of the course.
The P/Way trainer/assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P/Way trainer/assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P/Way Competency management system.
All training materials should indicate which standards it draws its materials from and assesses against.
Times on site typically 9:00-16:00 (Monday -Thursday) and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis, are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE tools and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the Service/Project Manager.
Course material should be made specific to NIR with the inclusion/omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc).

II.1.6)Common procurement vocabulary (CPV)

80500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The contract duration will be 1 year with the option to extend annually up to a maximum of 3 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Training of On-track machine operators in operation of Plasser 08 T&L and USP 5000 Ballast Regulator.

2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope:

The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P.Way trainer — assessor within 48 hours of the completion of the course.
The P.Way trainer-assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P.Way trainer-assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P.Way competency management system.
All training materials should indicate which standards it draws its materials from and assesses against.
Times on-site typically 9:00 to 16:00 (Monday-Thursday); and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis, are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE tools and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the service-project manager.
Course material should be made specific to NIR with the inclusion — omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc.).

Lot No: 2Lot title: Training of track staff in Thermit welding processes.

2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope:

The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P.Way trainer — assessor within 48 hours of the completion of the course.
The P.Way trainer-assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P.Way trainer-assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P.Way Competency management system. All training materials should indicate which standards it draws its materials from and assesses against.
Times on site typically 9:00-16:00 (Monday-Thursday); and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE tools and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the service-project manager.
Course material should be made specific to NIR with the inclusion — omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc.).

Lot No: 3Lot title: Training of track staff in Railtech welding processes.

2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope:

The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P.Way trainer — assessor within 48 hours of the completion of the course.
The P.Way trainer – assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P.Way trainer-assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P.Way Competency management system. All training materials should indicate which standards it draws its materials from and assesses against.
Times on site typically 9:00-16:00 (Monday-Thursday); and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis, are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE tools and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the service-project manager.
Course material should be made specific to NIR with the inclusion — omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc.).

Lot No: 4Lot title: Training of machine drivers in operation of road rail excavators and associated attachments.

2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope:

The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P.Way trainer — assessor within 48 hours of the completion of the course.
The P.Way trainer – assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P.Way trainer-assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P.Way Competency management system. All training materials should indicate which standards it draws its materials from and assesses against.
Times on-site typically 9:00-16:00 (Monday-Thursday); and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis, are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE tools and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the service-project manager.
Course material should be made specific to NIR with the inclusion — omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc.).

Lot No: 5Lot title: Training of track staff in permanent way maintenance activities and processes in-line with Network Rail and NIR adopted standards and best practice.

2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope:

The client shall provide training rooms and access to tracks for training as required.
All candidates much receive written confirmation of the course taken and the result of the same. This is to be provided to the P.Way trainer — assessor within 48 hours of the completion of the course.
The P.Way trainer-assessor must be afforded the opportunity to review the proposed training material in advance of the delivery of the course. Sufficient time should be given to enable review, feedback and incorporation into actual finalised course material.
The P.Way trainer-assessor shall be given both paper and electronic copies of training materials and assessments for record keeping purposes and in order to comply with the P.Way Competency management system. All training materials should indicate which standards it draws its materials from and assesses against.
Times on site typically 9:00-16:00 (Monday-Thursday); and 9:00-14:00 (Friday) (normal hours). All other times are deemed abnormal hours and should assume 6 hours teaching time.
Contractors’ staff that are to work on a railway site on more than a one off basis, are required to pass an NIR medical and PTS course. For a one off visit, contractors’ staff can operate with a Track Visitors Pass.
Contractors’ staff should provide their own PPE, tools, and learning aids in so far as reasonably practicable. Where additional resources are needed sufficient time should be afforded to the client to ensure their provision.
No sub-contracting of the services is permitted without prior agreement from the service-project manager.
Course material should be made specific to NIR with the inclusion — omission of particular requirements of the NIR network (no OLE, 1600 mm gauge, TSC vs COSS etc.).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If required this will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentation on www.e-sourcingni.bravosolution.co.uk

III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

The Translink Group file reference 001/0546/15
Bravo project reference 21492

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

20.8.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Let’s work together:

Follow us on Twitter at www.twitter.com/TranslinkB2B for opportunites worth 30 000 GBP or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/

Participate in tenders at www.e-sourcingni.bravosolution.co.uk

1. Browse to the eSourcing portal: www.e-sourcingni.bravosolution.co.uk

2. Click the ‘Click here to register’ link,
3. Accept the terms and conditions and click ‘continue’,
4. Enter your correct business and user details,
5. Note the username you chose and click ‘Save’ when complete,
6. You will shortly receive an email with your unique password (please keep this secure),
7. Login to the portal with the username/password,
8. Click the ‘PQQs Open to All Suppliers’ link (these are PQQs open to any registered supplier),
9. Click on the relevant PQQ to access the content,
10. Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ over to the ‘My PQQs’ page (this is a secure area reserved for your projects only),
11. Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box on the left-hand side of the page,
12. You can now Reply or Reject (please give a reason if rejecting), and
13. Note the deadline for completion, then follow the on-screen instructions to complete the PQQ.
If you require any further assistance the BravoSolution help desk is available Monday – Friday (8:00-18:00) on:

— Email: help@bravosolution.co.uk

— Phone: UK: +44 8003684850; Phone (outside UK): +44 2033496601.
Note: Do not leave completing your PQQ/ITT response until the last minute, late responses shall be rejected. The contracting authority reserves the right not to award any contract as a result of this competition.
About the Translink Group:
Throughout the documentation, both ‘Translink’ and ‘Group’ refer to the same corporate entities. Both shall be taken to comprise the Northern Ireland Transport Holding Company (NITHC) in addition to its main operating subsidiaries Citybus Ltd, Northern Ireland Railways Company Ltd and Ulsterbus Ltd
The Translink Group provide integrated public transport across Northern Ireland. The organisation is one of Northern Ireland’s largest employers with approximately 4 000 employees and a turnover in excess of 168 000 000 GBP. Over 81 000 000 passenger journeys are made on Translink Group services each year.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please see section VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section VI.4.2)

VI.5)Date of dispatch of this notice:

9.7.2015

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