Reactive Maintenance Framework – Glazing 2019 – Leicestershire

Reactive Maintenance Framework – Glazing 2019 – Leicestershire

The Scope of the Reactive Maintenance Framework: Glazing 2019 (the Framework) is reactive maintenance and associated work.

United Kingdom-Leicester: Repair and maintenance services

2019/S 049-112627

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Leicestershire County Council
County Hall, Glenfield
Leicester
LE3 8RA
United Kingdom
E-mail: commissioning.support@leics.gov.uk
NUTS code: UKF22Internet address(es):Main address: http://www.leicestershire.gov.uk

Address of the buyer profile: http://www.leicestershire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Reactive Maintenance Framework: Glazing 2019

Reference number: DN396209

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scope of the Reactive Maintenance Framework: Glazing 2019 (the Framework) is reactive maintenance and associated work (e.g. call out to attend broken windows) to the client’s own properties and to properties of customers. The customer work is to generate income for the client so that it may subsidise its public service commitments.

The client intends to appoint up to 4 (four) suppliers to each lot of the framework.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Leicestershire

Lot No: 1

II.2.2)Additional CPV code(s)

45441000

II.2.3)Place of performance

NUTS code: UKF21
NUTS code: UKF22

II.2.4)Description of the procurement:

The client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of: Leicestershire (Lot 1 — Leicestershire).

The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18 the client’s spend was 50 000 GBP. The value may increase as a result of the following:

(a) the client increasing its own client/property portfolio;

(b) budgets made available to the client;

(c) successful joint bidding defined in 2.4;

(d) where new customer’s call-off from the framework;

(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.

It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Quality criterion – Name: Social value / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The anticipated framework commencement date is 1.6.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.5.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To award the work order the client can chose between:

(a) direct call-off;

(b) mini-competition.

The client reserves the right not to award a work order if it feels the price does not represent value for money.

II.2)Description

II.2.1)Title:

The East Midlands

Lot No: 2

II.2.2)Additional CPV code(s)

45441000

II.2.3)Place of performance

NUTS code: UKF

II.2.4)Description of the procurement:

The client proposes to make this framework available to eligible Contracting Authorities and charities within the geographic regions of: Derbyshire, Northamptonshire, Nottinghamshire and Rutland (Lot 2 — The East Midlands).

The framework is intended to be used by the client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18, Leicestershire County Council’s spend was 50 000 GBP. The value may increase as a result of the following:

(a) the client increasing its own client/property portfolio;

(b) budgets made available to the client;

(c) successful joint bidding defined in 2.4;

(d) where new customer’s call-off from the framework;

(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.

It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Quality criterion – Name: Social value / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The anticipated framework commencement date is 1.6.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.5.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To award the work order the client can chose between:

(a) direct call-off;

(b) mini-competition.

The client reserves the right not to award a work order if it feels the price does not represent value for money.

II.2)Description

II.2.1)Title:

The West Midlands

Lot No: 3

II.2.2)Additional CPV code(s)

45441000

II.2.3)Place of performance

NUTS code: UKG

II.2.4)Description of the procurement:

The client proposes to make this framework available to eligible contracting authorities and charities within the geographic regions of: Staffordshire, Warwickshire and West Midlands (Lot 3 — The West Midlands).

The framework is intended to be used by the Client or eligible Contracting Authorities (the customers) that it grants access. The customers can include but are not limited to schools, academies, universities, district councils, county councils, city councils, libraries, police forces, fire brigades and charities or similar organisations.

It is not possible to ascertain the precise value which may be generated via the client and customers. However, based on the financial Year 17/18, Leicestershire County Council’s spend was 50 000 GBP. The value may increase as a result of the following:

(a) the client increasing its own client/property portfolio;

(b) budgets made available to the Client;

(c) successful joint bidding defined in 2.4;

(d) where new customer’s call-off from the framework;

(e) the client experiences consecutive failures across several sites resulting in a higher volume of call outs.

It is anticipated that the majority of work orders for the client will be in the range of 0 GBP to 5 000 GBP.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical / Weighting: 55
Quality criterion – Name: Social value / Weighting: 5
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The anticipated framework commencement date is 1.6.2019 for an initial period of 24 months, with an option to extend for a further period of 24 months, in 12 months increments, subject to performance. This will take the maximum framework period to 48 months, ending no later than 31.5.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To award the work order the client can chose between:

(a) direct call-off;

(b) mini-competition.

The client reserves the right not to award a work order if it feels the price does not represent value for money.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated within the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
In the case of framework agreements, provide justification for any duration exceeding 4 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/04/2019
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/04/2019
Local time: 09:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

High Court of Justice
The Strand
London
WC2A 2LL
United KingdomInternet address: https://www.justice.gov.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Leicestershire County Council (LCC) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to tenderers. Applicants who are unsuccessful shall be informed by LCC as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/03/2019

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