Reading School Catering Tender

Reading School Catering Tender

The School require their catering service contractor to provide a very high quality food offer within a meal cost pricing structure.

United Kingdom-Reading: School catering services

2017/S 232-483912

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Reading School
Erleigh Road
United Kingdom
Contact person: Amanda Snow
Telephone: +44 1189015600
NUTS code: UKJ11
Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
RM&C Consultants Limited
450 Brook Drive Green Park
United Kingdom
Contact person: David Allen
Telephone: +44 7786312805
NUTS code: UKJ11Internet address(es):Main address:
Tenders or requests to participate must be submitted to the following address:
RM&C Consultants Limited
450 Brook Drive Green Park
United Kingdom
Contact person: David Allen
Telephone: +44 7786312805
NUTS code: UKJ11Internet address(es):Main address:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Reading School Catering Tender.

Reference number: RM&C/RS/2018/603

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The School require their catering service contractor to provide a very high quality food offer within a meal cost pricing structure for boarding students and competitive tariff for the main school. The following table details the meal times, days and weeks required.

Service provided Times Days Weeks

Breakfast 7:30 — 8:00 5 39

Break 10:35 — 11:05 5 39

Lunch 12:50 — 13:40 5 39

Evening Meal 17:50 — 18:15 4 39

In addition, there is a requirement for hospitality, sporting events and client issues.

The turnover for the current catering service is circa 400 000 GBP.

The Boarding School operates Sunday evening through to Friday PM and students receive 3 meals and 2 snacks per day.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ11
Main site or place of performance:

Reading School.

II.2.4)Description of the procurement:

For the contractor to:

Demonstrate how they will maintain the current very high standard of food quality and service.

To ensure the continued commitment to healthy eating, vegetarian cuisine, fair trade and local sourcing. This must include the quality, variety, presentation and merchandising of the food and continued support of the existing catering team.

Maintain and develop the ‘restaurant culture’ by ensuring students are able to eat a range of different foods, making healthy and informed choices, eating as a social activity, open to trying new foods etc. To work with the School to provide an environment to support the change.

Provide high quality, reasonably priced catering for training events and meetings held on each site.

To enter into an agreement that rewards The Contractor for continual improvements in their financial and operational performance as well as passing on any financial benefits to the School over and above any agreed guarantees.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Initial 3 year contract with the option to extend for a further 2 years — 5 years in total.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/01/2018
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/01/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

(MT Ref:204774).

VI.4)Procedures for review

VI.4.1)Review body

RM&C Consultants Limited
Suite 3 Corner House Offices, High Street
TN17 3HE
United Kingdom
Telephone: +44 1580715531Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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