Real Estate Services Birmingham – Leasing of Properties

Real Estate Services Birmingham – Leasing of Properties

The Trust has a requirement to lease 6 different premises across Birmingham and Solihull to service an integrated Sexual Health contract. We are conducting a procurement exercise to secure these properties and the procurement of the services for the fit-out and managed services.

United Kingdom-Birmingham: Real estate services

2014/S 245-432158

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals Birmingham
Procurement, University Hospitals Birmingham NHS Foundation Trust, Kings Norton Business Centre, 32-34 Melchett Road
For the attention of: Miss Helen Spiers
B30 3HG Birmingham
UNITED KINGDOM
Telephone: +44 1216272197
E-mail: helen.spiers@uhb.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Premises in Birmingham and Solihull.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Birmingham.

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 5
Justification for a framework agreement, the duration of which exceeds four years: Long term lease and property/building management services.

II.1.5)Short description of the contract or purchase(s)

The Trust has a requirement to lease 6 different premises across Birmingham and Solihull to service an integrated Sexual Health contract. We are conducting a procurement exercise to secure these properties and the procurement of the services for the fit-out and managed services.
Properties and associated services are required in the following areas:
Lot 1. Solihull,
Lot 2. Erdington,
Lot 3. Northfield,
Lot 4. East Birmingham,
Lot 5. Chelmsley Wood,
Lot 6. Handsworth/Perry Barr.
1 or more lots may be bid for.

Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf

II.1.6)Common procurement vocabulary (CPV)

70000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Trust requires properties to lease in 6 locations across Birmingham and Solihull in order to service an integrated Sexual Health contract.
The anticipated operational date of the properties is July 2015.

II.2.2)Information about options

Options: yes
Description of these options: The Trust may award to 1 or multiple suppliers and the period of the framework is anticipated to be for 60 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Solihull

1)Short description

Lease of property and associated services in a central Solihull location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Erdington

1)Short description

Lease of property and associated services in a central Erdington location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Northfield

1)Short description

Lease of property and associated services in a central Northfield location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: East Birmingham

1)Short description

Lease of property and associated services in a central East Birmingham location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Chelmsley Wood

1)Short description

Lease of property and associated services in a central Chelmsley Wood location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Handsworth/Perry Barr

1)Short description

Lease of property and associated services in a central Handsworth/Perry Barr location.

2)Common procurement vocabulary (CPV)

70000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Performance Bonds, bank guarantees may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Revenue.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract awarded will be subject to the Authority’s Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Interested suppliers should complete the relevant financial information in the tender documents that can be found on the supplying2nhs e-portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
As per the tender documents on the supplying2nhs portal.
Minimum level(s) of standards possibly required: As per the tender documents on the supplying2nhs portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
As per the tender documents on the supplying2nhs portal.
Minimum level(s) of standards possibly required:
As per the tender documents on the supplying2nhs portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9RTH-WXXXU7

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.1.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.1.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 26.1.2015

IV.3.8)Conditions for opening of tenders

Date: 26.1.2015 – 13:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that his contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set-out for the procurement of this contract(s). University Hospitals Birmingham NHS Foundation Trust promotes equal opportunity.
Any contracts awarded will commence following a full evaluation of tenders submitted and subsequent award observing an Alcatel style Standstill Period.
Potential Providers should note that the Trust will be following a process analogous to the Open Procedure in line with Part A services in Annex II.

Interested suppliers must register on the ProContract e-procurement system at: https://www.supplying2nhs.com/procontract/healthservice/supplier.nsfto take part in the process.

The tender documents should be downloaded, completed and submitted by the deadline.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.12.2014

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