Records Storage and Retrieval Contract

Records Storage and Retrieval Contract

Lot 1: The removal and relocation of a number of library printed collections, a sherd collection and other materials from their current location in Dagenham, Essex, to premises in England (yet to be identified).

United Kingdom-London: Storage and retrieval services

2017/S 230-479589

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

SOAS University of London
Russell Square
London
WC1H 0XG
United Kingdom
Contact person: Kate Price
E-mail: kate.price@soas.ac.uk
NUTS code: UKI31Internet address(es):Main address: www.soas.ac.uk
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/soas
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/soas
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Removal and Relocation of Library Contents and Subsequent Provision of Library/Records Storage and Retrieval Services.

Reference number: SOAS 139

II.1.2)Main CPV code

63121000

II.1.3)Type of contract

Services

II.1.4)Short description:

SOAS University of London is inviting tenders for three lots:

—Lot 1: The removal and relocation of a number of library printed collections, a sherd collection and other materials from their current location in Dagenham, Essex, to premises in England (yet to be identified).

—Lot 2: The provision of premises in England suitable for storing and handling (by SOAS staff) a number of library printed collections, a sherd collection and other materials. SOAS staff will be responsible for retrieval and reshelving activities, and for the van delivery service, following a model to be agreed.

—Lot 3: The provision of premises suitable for storing a number of library printed collections, a sherd collection and other materials and the total or partial provision of ongoing library (archiving and retrieval) services.

Bidders are invited to bid for all or any of the lots

Lots 2 and 3 would be let for a contract term of 3 + 1 years.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Removal and Relocation of Library Materials

Lot No: 1

II.2.2)Additional CPV code(s)

60183000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The removal and relocation of a number of library printed collections, a sherd collection and other materials from their current location in Dagenham, Essex, to premises in England (yet to be identified).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 20/02/2018
End: 02/04/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of Storage for Library Materials

Lot No: 2

II.2.2)Additional CPV code(s)

63121100
63120000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of premises in England suitable for storing and handling (by SOAS staff) a number of library printed collections, a sherd collection and other materials. SOAS staff will be responsible for retrieval and reshelving activities, and for the van delivery service, following a model to be agreed.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/03/2018
This contract is subject to renewal: yes
Description of renewals:

This will be a 3 + 1 year contract.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Provision of storage and library services

Lot No: 3

II.2.2)Additional CPV code(s)

63121100
92510000
63121000
63120000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The provision of premises suitable for storing a number of library printed collections, a sherd collection and other materials and the total or partial provision of ongoing library (archiving and retrieval) services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 05/03/2018
This contract is subject to renewal: yes
Description of renewals:

This is a 3 + 1 year contract.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/01/2018
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/03/2018

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

SOAS University of London
Russell Square
London
WC1 0XG
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2017

 

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