Recruitment Advertising Tender Rotherham

Recruitment Advertising Tender Rotherham

Rotherham Metropolitan Borough Council invites tenders in respect of a contract for the supply of Recruitment Advertising Services, and the placement of public notices on the Council’s behalf.

United Kingdom-Rotherham: Business services: law, marketing, consulting, recruitment, printing and security

2015/S 242-439750

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Riverside House, Main Street
For the attention of: MS Helen Chambers
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709823661
E-mail: helen.chambers@rotherham.gov.uk
Fax: +44 1709376285

Internet address(es):

General address of the contracting authority: http://www.rotherham.gov.uk/

Further information can be obtained from: Rotherham MBC
Riverside House, Main Street
For the attention of: MS Helen Chambers
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709823661
E-mail: helen.chambers@rotherham.gov.uk
Fax: +44 1709376285

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rotherham MBC
Riverside House, Main Street
For the attention of: MS Helen Chambers
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709823661
E-mail: helen.chambers@rotherham.gov.uk
Fax: +44 1709376285

Tenders or requests to participate must be sent to: Rotherham MBC
Riverside House, Main Street
For the attention of: MS Helen Chambers
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709823661
E-mail: helen.chambers@rotherham.gov.uk
Fax: +44 1709376285

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Advertising Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 13: Advertising services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Rotherham Metropolitan Borough Council invites tenders in respect of a contract for the supply of Recruitment Advertising Services, and the placement of public notices on the Council’s behalf, in accordance with the terms of the enclosed Form of Tender and Terms and Conditions of Contract. RMBC currently advertises its job vacancies via local and national print media as well as the internet, Jobcentre Plus and a variety of non-print media. In the period 1.9.2014 to 31.8.2015 RMBC placed 170 advertisements. RMBC also have the need to place public notices in local print media. In the period 1.9.2014 to 31.8.2015, RMBC placed 740 advertisements The basic practice currently in place requires the contractor, on the receipt of the draft advert/public notice, to: Copy edit and set in the agreed style (solus and/or composite) Manage the advert/public notice placement with the requested or advised media Provide a proof of advert/public notice and full details of costs Provide accurate and timely invoicing Some of the key requirements for this contract include: The successful contractor will have robust arrangements in place with local and national press and other publications. They will also provide the Council with unbiased advice and guidance as to the most effective media usage including non print media The successful contractor will be required to provide advice, guidance and support to managers in terms of the quality of the copy produced. They will also be required to promote web centric style advertising (when print media is selected) so spend continually reduces throughout the duration of the contract A similar approach, as appropriate, to the style of public notices will also be a requirement The provision of timely advice, guidance and support to ensure the Council is at the forefront of innovation in recruitment and public notices advertising. In particular digital advances and the use of social networking sites, where appropriate The development and possible hosting of dedicated campaign sites (microsites) The successful contractor will be required to ensure the look of the corporate house-style remains up to date and further develop the Council brand when required throughout the duration of the contract The successful contractor will be required to facilitate a minimum of two training sessions per year. There will also be a requirement for the provision of additional training resulting from changes and approaches within the recruitment advertising field The successful contractor will provide creative services and solutions for the effective advertising of specific identified posts Rotherham MBC also reserves the right to utilise other companies for creative service. Term of Agreement: — The initial period is for 12 months there is an opportunity to extend this further on a 12 month basis up to a maximum of 36 months. All subject to the contractor’s performance, the extensions are at the sole discretion of RMBC. (Potential Maximum Term of this agreement is 48 months.

II.1.6)Common procurement vocabulary (CPV)

79000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Rotherham Metropolitan Borough Council invites tenders in respect of a contract for the supply of Recruitment Advertising Services, and the placement of public notices on the Council’s behalf, in accordance with the terms of the enclosed Form of Tender and Terms and Conditions of Contract. RMBC currently advertises its job vacancies via local and national print media as well as the internet, Jobcentre Plus and a variety of non-print media. In the period 1.9.2014 to 31.8.2015 RMBC placed 170 advertisements. RMBC also have the need to place public notices in local print media. In the period 1.9.2014 to 31.8.2015, RMBC placed 740 advertisements The basic practice currently in place requires the contractor, on the receipt of the draft advert/public notice, to: Copy edit and set in the agreed style (solus and/or composite) Manage the advert/public notice placement with the requested or advised media Provide a proof of advert/public notice and full details of costs Provide accurate and timely invoicing Some of the key requirements for this contract include: The successful contractor will have robust arrangements in place with local and national press and other publications. They will also provide the Council with unbiased advice and guidance as to the most effective media usage including non print media The successful contractor will be required to provide advice, guidance and support to managers in terms of the quality of the copy produced. They will also be required to promote web centric style advertising (when print media is selected) so spend continually reduces throughout the duration of the contract A similar approach, as appropriate, to the style of public notices will also be a requirement The provision of timely advice, guidance and support to ensure the Council is at the forefront of innovation in recruitment and public notices advertising. In particular digital advances and the use of social networking sites, where appropriate The development and possible hosting of dedicated campaign sites (microsites) The successful contractor will be required to ensure the look of the corporate house-style remains up to date and further develop the Council brand when required throughout the duration of the contract The successful contractor will be required to facilitate a minimum of two training sessions per year. There will also be a requirement for the provision of additional training resulting from changes and approaches within the recruitment advertising field The successful contractor will provide creative services and solutions for the effective advertising of specific identified posts Rotherham MBC also reserves the right to utilise other companies for creative service. Term of Agreement: — The initial period is for 12 months there is an opportunity to extend this further on a 12 month basis up to a maximum of 36 months. All subject to the contractor’s performance, the extensions are at the sole discretion of RMBC. (Potential Maximum Term of this agreement is 48 months.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated within the Invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated within the Invitation to tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated within the Invitation to tender.
Minimum level(s) of standards possibly required: As stated within the Invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated within the Invitation to tender.
Minimum level(s) of standards possibly required:
As stated within the Invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A53N-4WBE7F
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.1.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.1.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Howard Tweed RMBC
Riverside House, Main Street
S60 1AE Rotherham
UNITED KINGDOM
E-mail: howard.tweed@rotherham.gov.uk

Body responsible for mediation procedures

As above
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.12.2015

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