Recruitment Support Service Contractor – Ministry of Defence

Recruitment Support Service Contractor – Ministry of Defence

DE&S has a requirement for a Recruitment Support Service Contractor who can help the authority to attract and hire the best talent in the market. 

United Kingdom-Bristol: Recruitment services

2017/S 148-306618

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, Agencies/Misc, Other
Abbey Wood, Elm 1c, #4135
BS34 8JH
United Kingdom
NUTS code: UKK11
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


DE&S Level 1 to 5 Recruitment Support Service.

Reference number: CCDT/392

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

DE&S has a requirement for a Recruitment Support Service Contractor who can help the authority to attract and hire the best talent in the market. The Contractor shall assist in the sourcing, screening, presentation and management of potential candidates.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK11
Main site or place of performance:

Bristol, City of.

II.2.4)Description of the procurement:

Companies are invited to tender for a Contract for the provision of DE&S Level 1 to 5 Recruitment Support Service.


DE&S has a requirement for a Recruitment Support Service Contractor who can help attract and hire the best talent in the market. The Authority needs to develop innovative and exciting recruitment experiences, supported by robust assessment processes that will ensure we hire those aligned to DE&S values in addition to technical capability. The Contractor shall share DE&S values, understand the business and work collaboratively to develop an innovative recruitment approach and help build long term capability.

Description of Work.

The Authority requires a Recruitment Support Service Contractor to initially assist in the sourcing, screening, presentation and management of candidates to fulfil a proportion of the 2,000 expected vacancies at DE&S during the next 12 months that spans the entire organisation, through a number of recruitment campaigns throughout the year. DE&S would expect the Contractor to have the capability to fulfil the full annual recruitment requirement if necessary.

The Contractor shall liaise with in-house resource managers to develop a strategy for each campaign, including the provision of market data to advise targeting potential candidate sourcing routes that will supply the maximum possible number of high quality candidates per campaign. Furthermore, the Contractor shall fully understand the levels of specialist qualifications for each specified role, or industry equivalents, such that only candidates with appropriate qualifications for each level/role are put forward. The Contractor shall then actively approach and source potential candidates from a number of channels, preparing and managing candidates seamlessly through the application, sift and interview stages, and ensuring a positive candidate experience is achieved.

The Contractor shall be required to engage with the in-house resource managers and DE&S Functions well in advance of each campaign launch date to understand the campaign requirements for media and sourcing purposes, aligning and engaging with the DE&S Resourcing Team throughout the life of the programme. The Contractor shall have a network of specialist 2nd Tier partners to access niche markets to compliment activity within these markets through targeted media (including social media) channels and shall also be expected to work closely with advertising and media companies directly contracted by DE&S, as required. Management Information on the effectiveness of the media channels for each campaign shall be generated by the Contract, as it shall be for the performance of each 2nd Tier supplier.


The Contract duration is expected to be from September 2017 until 31.3.2018. The Contract will run for an initial period of 6 months from contract award, which the Authority may wish to extend for further period or periods dependent on forecasted recruitment demand and Contractor-success and performance.


Firm prices are sought for all work under the Contract.


The criteria includes, but is not limited to: Quality and efficiency of service, approach to recruiting across each DE&S Function, knowledge and experience of specialist roles, partnering-style approach with the DE&S Resourcing Team, experience and Supply Chain, and overall value for money.

The competition is being conducted under the PCR 2015 Open Procedure. Bidders must respond directly to this Invitation to Tender as published on CONTRACTS FINDER website. There will be no further release of any ITT. Tenderers must note with this CN is the single course of information and they must complete the online SAQ with this CN, download the published ITT Schedule from CONTRACTS FINDER and complete and submit postal tenders through the MOD Abbey Wood Tender board by the due date/time. All required information is given in this documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 6
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

A further 3 option years are anticipated. In any event the Contract shall expire no later than 31.3.2021.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Potential suppliers must note, the mandatory requirement for electronic trading using Contracting, Purchasing and Finance electronic procurement tool (CP&F). All payments for Contractor deliverables under the contract shall only be made via CP&F. You can find details at . Until notified otherwise, this will be the payment mechanism.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/09/2017
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/09/2017
Local time: 10:01

The Tender Board, Commercial Project Enabling Team, DE&S, The Central Gatehouse/VCP, MOD Abbey Wood South, Bristol, BS34 8JH.

Information about authorised persons and opening procedure:

Please note: the time limit for receipt of tenders is 10:00 am on 7.9.2017.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the website provides information on the Government Security Classification.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: D496Z4X99P.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-201782-DCB-10751268.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, Agencies/Misc, Other
United Kingdom

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, Agencies/Misc, Other
Abbey Wood
BS34 8JH
United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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