Regional technology maintenance contracts for Highways Agency

Regional technology maintenance contracts for Highways Agency

Birmingham – regional technology maintenance contract’s (RTMC) (lot 1. East, lot 2. South East, and lot 3. M25 and Greater London.)

UK-Birmingham: repair, maintenance and associated services related to roads and other equipment

2012/S 155-259216

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highways Agency
The Cube 199 Wharfside Street
For the attention of: Jude Hutcheson
B1 1RN Birmingham
UNITED KINGDOM
Telephone: +44 1216788381
E-mail: jude.hutcheson@highways.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highways.gsi.gov.uk

Address of the buyer profile: As in above-mentioned contact point(s)
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UK: Birmingham – regional technology maintenance contract’s (RTMC) (lot 1. East, lot 2. South East, & lot 3. M25 and Greater London.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: 1) The East Region comprises those parts of the Network broadly defined by the Highways Agency Maintenance Areas 6, 8, 29 and 30 (part) within the counties of Norfolk, Suffolk, Cambridgeshire, Bedfordshire, Berkshire, parts of Hertfordshire and Essex, Buckinghamshire, Oxfordshire, and Borough’s of Peterborough, and Milton Keynes.
2) The South East Region comprises those parts of the network broadly defined by the Highways Agency Maintenance Areas 3 and 4 within the counties of Hampshire, Surrey, West Sussex, East Sussex and Kent.
3) The M25 And Greater London Region comprises those parts of the network broadly defined as the Highways Agency M25 DBFO Contract within counties of Kent, Surrey, Buckinghamshire, Hertfordshire, and Essex.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Regional Technology Maintenance Contract (RTMC) will provide all services related to Lump Sum Routine and Planned Maintenance of existing technology assets associated with the strategic (core) motorway and trunk road network in the Highways Agency East, South East, and M25 Regions. These Services shall be in compliance with Asset Management and Operational Requirements (AMOR), Technology Management and Maintenance Manual (TMMM), and other specifications and codes of practice together with professional, technical and administrative supporting duties. The Contract includes management and maintenance of.
(i) traffic light signals and any associated instation and outstation controllers on the Highways Agency Network and at interfaces with Local Highway Authority roads.
(ii) Highways Agency Weather Information Services (HAWIS)
(iii) National Traffic Information Service (NTIS) traffic monitoring equipment.
(iv) Managed Motorways,
(v) Controlled Motorways,
(vi) Tidal Flow Systems,
(vii) DBFO sections including Tunnels,
(viii) Dartford Crossings,
(ix) Regional Control Centres (RCC) (for the East and South East). The Contractor will work directly under the supervision of the Regional Technology Lead Asset Support Contractor (ASC) or M25 DBFO Contractor who may provide office space for 5 people and depot/workshop space of at least 112m2 for the use of the contractor.

Each Contract will be for a period of 5 years from the access date with the scope to extend by up to a further 3 years, subject to Highways Agency Operational requirements and satisfactory contractor Performance.
Applicant companies (including parent companies in the case of joint venture) should be aware that they will not be permitted to hold more than 3 of the Highways Agency TECHMAC or RTMC contracts. This is to protect the public interest, in particular to ensure the resilience of the Highways Agency Network. Tendering opportunities for applicant companies may therefore be limited on these bases.

II.1.6)Common procurement vocabulary (CPV)

50230000, 34923000, 50000000, 45316200, 50330000, 45310000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated range of values quoted in below are per annum figures.
Estimated value excluding VAT:
Range: between 2 000 000 and 10 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Each Contract will be for a period of 5 years from the access date with the scope to extend by up to a further 3 years, subject to Highways Agency Operational requirements and satisfactory contractor performance.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: East- regional technology maintenance contract (RTMC)

1)Short description
The East Regional Technology Maintenance Contract (RTMC) will provide all services related to Lump Sum Routine and Planned Maintenance of existing technology assests associated with strategic (core) motorway and trunk road network in the Highways Agency East Region Network Area. These services shall be in compliance with Asset Management and Operational Requirements (AMOR), Technology Management and Maintenance Manual (TMMM), and other specifications and codes of practice together with professional, technical and administrative supporting duties.
The East Region comprises those parts of the network broadly defined by the Highways Agency Maintenance Areas 6, 8, 29 and 30 (part) within the counties of Norfolk, Suffolk, Cambridgeshire, Bedfordshire, Berkshire, parts of Hertfordshire and Essex, Buckinghamshire, Oxfordshire and Borough’s of Peterborough, and Milton Keynes.
The Contract includes management and maintenance of
(i) traffic light signals and any associated instation and outstation controllers on the Highways Agency Network and at interfaces with Local Highway Authority roads.
(ii) Highways Agency Weather Information Services (HAWIS).
(iii) National Traffic Information Service (NTIS) traffic monitoring equipment.
(iv),M1 J10-J13, Managed Motorway,
(v) M1 J6A – J10, Controlled Motorway,
(vi) Lowestoft Tidal Flow System,
(vii) M40 (part), and A1 (M) DBFO sections,
(viii) Instation Technology Equipment within East Regional Control Centre situated at South Mimms, Hertfordshire.
The Contractor will work directly under the supervision of the Area 8 Asset Support Contractor (ASC) who will provide office space for 5 people and depot/workshop space of at least 112m2 for use by the contractor.
2)Common procurement vocabulary (CPV)

50230000, 34923000, 45316200, 50330000, 45310000

3)Quantity or scope
The estimated range of values quoted below are per annum figures.
Estimated value excluding VAT:
Range: between 5 000 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: South East – regional technology maintenance contract (RTMC)
1)Short description
The South East Regional Technology Maintenance Contract (RTMC) will provide all services related to Lump Sum Routine and Planned Maintenance of existing technology assets associated with strategic (core) motorway and trunk road network in the Highways Agency South East Region Network Area. These services shall be in compliance with Asset Management and Operational Requirements (AMOR), Technology Management and Maintenance Manual (TMMM), and other specifications and codes of practice together with professional, technical and administrative supporting duties.
The South East Region comprises those parts of the network broadly defined by the Highways Agency Maintenance Areas 3 and 4 within the counties of Hampshire, Surrey, West Sussex, East Sussex and Kent.
The contract includes management and maintenance of.
(i) traffic light signals and any associated instation and outstation controllers on the Highways Agency Network and at interfaces with Local Highway Authority roads.
(ii) Highways Agency Weather Information Services (HAWIS).
(iii) National Traffic Information Service (NTIS) traffic monitoring equipment.
(iv) M3 J2 – J4A Managed Motorway.
(v) Instation Technology Equipment situated at Godstone, Surrey.
The Contractor will work directly under the supervision of the Area 3 Asset Support Contractor (ASC) who will provide office space for 5 people and depot/workshop space of at least 112m2 for use by the contractor.
2)Common procurement vocabulary (CPV)

50230000, 34923000, 45310000, 50330000, 45316200, 50000000

3)Quantity or scope
The estimated range of values quoted below are per annum figures.
Estimated value excluding VAT:
Range: between 5 000 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: M25 And Greater London – regional technology maintenance contract (RTMC)
1)Short description
The M25 and Greater London Regional Technology Maintenance Contract (RTMC) will provide all services related to Lump Sum Routine and Planned Maintenance of existing technology assets strategic (core) motorway and trunk road network in the Highways Agency M25 Region Network Area. These services shall be in compliance with Asset Management and Operational Requirements (AMOR), Technology Management and Maintenance Manual (TMMM), and other specifications and codes of practice together with professional, technical and administrative supporting duties.
The M25 Region comprises those parts of the network broadly defined as the Highways Agency M25 DBFO Contract within the counties of Kent, Surrey, Buckinghamshire, Hertfordshire, and Essex.
The Contract includes management and maintenance of.
(i) traffic light signals and any associated instation and outstation controllers on the Highways Agency Network and all interfaces with Local Highway Authority roads.
(ii) Highways Agency Weather Information Services (HAWIS).
(iii) National Traffic Information Services (NTIS) traffic monitoring equipment.
(iv) The entire M25 Orbital motorway containing sections of Managed Motorway, Controlled Motorway, and M25 Bell Common, M25 Holmslade, Tunnels.
(v) M11, M3, M4, M1, sections within M25 orbital.
(vi) A1 (M) M25 – J6 including A1 (M) Hatfield Tunnel.
(vii) A282 including certain duties within the area of the Dartford Crossing itself, (viii) M26 and M20 from M26 to M25.
(ix) A2, A20, A23, A3, A30, A3113, A40, A405 and A1 between the M25 and the Greater London boundary,
(x) A13 and A1089 from the Greater London boundary to Tilbury.
The contractor will work directly under the supervision of the M25 DBFO Contractor, Connect Plus (M25) Limited but may need to make seperate office and depot/workspace arrangements.
2)Common procurement vocabulary (CPV)

50230000, 34923000, 50000000, 45316200, 50330000, 45310000

3)Quantity or scope
The estimated range of values quoted below are per annum figures.
Estimated value excluding VAT:
Range: between 6 000 000 and 16 000 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 60 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Those invited to tender will be advised in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
(i) For unincorporated joint ventures it will be necessary for each member of the group to sign an undertaking that they will be jointly and severally bound for the due performance of the contract.
(ii) For single legal entities/incorporated joint ventures submitting an acceptable offer, the consortium must provide a corporate statement of intent to form itself into a single legal entity before any contract can be awarded.
The Contractor must state in its expression of interest to this notice whether it is an incorporated joint venture (stating the date of incorporation) or an unincorporated joint venture (joint and severally liability).
In the case of an unincorporated joint venture (joint and several liability) the contractor must also confirm the names of all the contracting entitties with the Employer should they be selected to tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A Parent Company Guarantee will be required where the financial assessment of the applicant does not meet the required level for the contract. In the event of an applicant not meeting the minimum financial criteria, and where a parent company structure exits, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria. This may potentially result in escalation up to the ultimate parent or failure of financial assessment where the ultimate parent company does not meet the financial assessment criteria.
For a joint and severable liable joint venture each constituent of the joint venture shall meet at least 60 % of the financial standing stated for this contract, or where a parent company structure exits, a parent company guarantee will be required from the controlling parent company that meets the minimum required financial assessment criteria.
Where an integrated joint venture is proposed, Parent Company Guarantees will be required.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. The supplier must declare if it or any of its directors any other person who has powers of representation, decision or control of the supplier has been convicted of any of the following offences—
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA
((b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889(20) or section 1 of the Prevention of Corruption Act 1906(21), where the offence relates to active corruption;
(c) the offence of bribery, where the offence relates to active corruption;
(ca)bribery within the meaning of section 1 or 6 of the Bribery Act 2010(22);
(d) fraud, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities(23), within the meaning of—
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979(31) or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968(34) or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006;
(e) money laundering within the meaning of section 340(11) of the Proceeds of Crime Act 2002;
(ea) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(eb) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or.
(f)any other offence within the meaning of Article 45(1) of the Public Sector Directive as defined by the national law of any relevant State
The Highways Agency shall treat as ineligible and shall not select a supplier has been convicted of any of the above offences.
The Highways Agency may apply to the relevant competent authority to obtain further information regarding the supplier and in particular details of convictions of the offences listed above if it considers it needs such information to decide on any exclusion referred to above.
In any case where supplier or its directors or any other person who has powers of representation, decision or control has been convicted of an offence described in paragraph (1), the Highways Agency may disregard the prohibition described there if it is satisfied that there are overriding requirements in the general interest which justify doing so in relation to that economic operator in order to maintain or enable sufficient competition.
2. The Supplier must declare if any of the following (a) to (j) it or any of its directors any other person who has powers of representation, decision or control of the supplier is applicable. The Highways Agency shall consider a supplier as ineligible or decide not to select supplier in accordance with the Procurement Regulations on one or more of the following grounds, namely that the economic operator or any of its directors any other person who has powers of representation, decision or control of the economic operator (supplier) —
(a) being an individual is a person in respect of whom a debt relief order has been
Made or is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay, or to have no reasonable prospect of being able to pay, a debt within the meaning of section 268 of the Insolvency Act 1986, or article 242 of the Insolvency (Northern Ireland) Order 1989, or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of his estate, or is the subject of any similar procedure under the law of any other state;
(b) being a partnership constituted under Scots law has granted a trust deed or become otherwise apparently insolvent, or is the subject of a petition presented for sequestration of its estate;
(c) being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has passed a resolution or is the subject of an order by the court for the company’s winding up otherwise than for the purpose of bona fide reconstruction or amalgamation, or has had a receiver, manager or administrator on behalf of a creditor appointed in respect of the company’s business or any part thereof or is the subject of the above procedures or is the subject of similar procedures under the law of any other state;
(d) has been convicted of a criminal offence relating to the conduct of his business or profession;
(e) has committed an act of grave misconduct in the course of his business or profession;
(f) has not fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established;
(g) has not fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the supplier is established;
(h) is guilty of serious misrepresentation in providing any information referred to within regulation or regulation 24, 25, 26 or 27 (of the Public Contracts Regulations 2006 as amended), or has not provided such information in response to a request by the contracting authority
(i) in relation to procedures for the award of a public services contract, is not licensed in the relevant State in which he is established or is not a member of an organisation in that relevant State when the law of that relevant State prohibits the provision of the services to be provided under the contract by a person who is not so licensed or who is not such a member; or
[(j)subject to Regulation 23 paragraphs (7), (8) and (9) of the Public Contracts Regulations 2006, as amended, is not registered on the professional or trade register of the relevant State specified in Schedule 6 in which he is established under conditions laid down by that State].
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The last three years audited accounts will be requested with the response to the pre-qualification questionnaire. Please refer to the pre-qualification questionnaire for full details (see VI.3 Additional Information).
Minimum level(s) of standards possibly required: Stated in the pre-qualification questionnaire (see VI.3 Additional Information).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire for full details (see VI.3 – Additional Information).
Minimum level(s) of standards possibly required:
Means of proof required – The information required must be submitted on standard Highways Agency forms that are obtained from ‘Opportunities and Notices’ on the e-Sourcing portal (https://highways.bravosolution.co.uk. See V1.3).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 15
Objective criteria for choosing the limited number of candidates: See V1.3 Additional Information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.9.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The number of operators that will be invited to tender for each Lot is 5.
This procurement falls within the scope of HM Revenue and Customs’ Construction Industry Scheme.
As a supplier / organisation looking to bid for public sector contracts you should be aware tender documentation for contracts over 10 000 GBP will be published on a single website and made available to the public. You should also be aware that if your bid is successful, the resulting contract will be published. In some circumstances, limited redactions will be made to tender documentation and/or contracts before they are published in order to comply with existing law, to protect commercial interests, and for the protection of national security.
How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://highways.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Highways Agency will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. Appeals should be lodge in accordance with the Public Contracts Regulations 2006 (SI 2006 no 5) as amended.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.8.2012

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