Relocation Services Contract

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Supply of Relocation Services to the Royal Commission

2.2

Description of the goods or services required

The main objective of this contract is to appoint a provider of commercial removal and relocation services. The project is to carry three aspects of the of the relocation project:

•The move of the Commission’s range of effects to include filing, furniture, ICT equipment and materials, staff’s belongings and ad hoc items from its current premises in Crown Building, Plas Crug, Aberystwyth.

•The move of the Commission’s specialist library and enquiries service, including publications, furniture, service records

•The removal and disposal of redundant items from the vacated accommodation at Plas Crug.

In relation to Relocation 2015, the Contractor may be expected to:

•Carry out the removal of all staff from the Commission move with minimal downtime for office staff. This includes all personal effects, desktop IT and filing;

•Provide removal insurance;

•Provide lidded crates for the packing of the contents of the Library. Removal of these crates.

•Pack, move and unpack the contents of the IT schedule

•Move furniture;

•Provide post move support to attend the new building following each move for snagging and overall assistance;

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=41291.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

a) Commodity Codes

b) Delivery Location/Area

2.4

Total quantity or scope of tender

See annex 5 of specification/tender documents.

3 Conditions for Participation

3.1

Minimum standards and qualification required

See specification/tender documentation attached

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

RCA1/7/30

4.3

Time Limits

b) Time-limit for receipt of completed tenders
18-03-2016  Time  12:00

c) Estimated award date 25-03-2016

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

(WA Ref:41291)

5.2

Additional Documentation

5.3

Publication date of this notice

22-02-2016