Office and School Relocation Services North Lanarkshire

Office and School Relocation Services North Lanarkshire

Lot No: 1 Lot title: Large Relocation Projects.

United Kingdom-Motherwell: Relocation services

2016/S 076-134267

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Procurement Category Manager
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698403949

Internet address(es):

General address of the contracting authority: http://www.northlanarkshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00010

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Procurement Category Manager
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698403949
Internet address: http://www.northlanarkshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Procurement Category Manager
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698403949
Internet address: http://www.northlanarkshire.gov.uk

Tenders or requests to participate must be sent to: North Lanarkshire Council
Civic Centre, Windmillhill Street
Contact point(s): Corporate Property and Procurement
For the attention of: Procurement Category Manager
ML1 1AB Motherwell
UNITED KINGDOM
Telephone: +44 1698403949
Internet address: http://www.northlanarkshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Office and School Relocations.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: North Lanarkshire.

NUTS code UKM36

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Office and School Relocation Services — The Council have a requirement for up to two (2) External Providers for the provision of labour and resources to undertake relocation projects, which involve furniture and equipment uplift, removals and redistribution.
It is the Council’s intention to have two (2) Lots, each with a single supplier, to meet our requirements; these Lots have been determined by our judgement for size and scale of a relocation project.
The performance of Relocation Services is generally within the Council’s geographical boundary.
Lot 1 — Large Relocation Projects:
Large Relocation Projects will comprise a minimum of: 25 large/complex items; or, 50 small items; or, 50 packed boxes.
Large Relocation Projects will be the majority of the time scheduled with at least two (2) weeks notice in advance for the performance of service. There may be an occasional requirement for a shorter lead time, but this is infrequent.
Estimated Framework Value for Lot 1 = 400 000 GBP for entire duration
Lot 2 — Small Relocation Projects
Small Relocation Projects will comprise of a minimum of: 1 large/complex items; or, 1 small items; or, 1 packed box. A Small Relocation Project will not exceed a combination of 25 large/complex items plus 50 small items plus 50 packed boxes.
Small Relocation Projects will be the majority of the time scheduled with less than two (2) weeks notice in advance for the performance of service. There is a frequency for short lead-times, including same day requests.
Estimated Framework Value for Lot 2 = 400 000 GBP for entire duration

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=441663.

II.1.6)Common procurement vocabulary (CPV)

98392000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Overall framework value will be 800 000 GBP for the entire duration of contract, including option years if exercised.
Lot 1 — will be set to 400 000 GBP
Lot 2 — will be set to 400 000 GBP.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Large Relocation Projects

1)Short description

Large Relocation Projects will comprise a minimum of: 25 large/complex items; or, 50 small items; or, 50 packed boxes.
Large Relocation Projects will be the majority of the time scheduled with at least two (2) weeks notice in advance for the performance of service. There may be an occasional requirement for a shorter lead time, but this is infrequent.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Framework value will be set to 400 000 GPB for the duration of the total duration of framework, including extension period.
Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Small Relocation Projects

1)Short description

Small Relocation Projects will comprise of a minimum of: 1 large/complex items; or, 1 small items; or, 1 packed box. A Small Relocation Project will not exceed a combination of 25 large/complex items plus 50 small items plus 50 packed boxes.
Small Relocation Projects will be the majority of the time scheduled with less than two (2) weeks notice in advance for the performance of service. There is a frequency for short lead-times, including same day requests.

2)Common procurement vocabulary (CPV)

98392000

3)Quantity or scope

Framework value will be set to 400,000 GPB for the duration of the total duration of framework, including extension period.
Estimated value excluding VAT: 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the council on all matters relating to the contract/framework agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the contract/framework agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In accordance with regulation 23 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
In accordance with regulation 23 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(6) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(7) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(8) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(9) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(10) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(11) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(12) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(13) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In accordance with regulation 25 of the Public Contracts (Scotland) Regulations 2012 and as set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Details are provided in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPT-ML-CS-15-245
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: From 24 months of the date of contract award, although this may be later should the Council exercise optional extension periods.
VI.2)Information about European Union funds

VI.3)Additional information

The PQQ and supporting documentation may be downloaded from the Public Contracts Scotland Portal at http//www.publiccontractsscotland.gov.uk. To access these documents Tenderers will firstly need to register (if they have not already done so) on the Public Contracts Scotland Portal and then express interest in this particular procurement. Requests to participate must be by way of completion and return of the Pre-QQQ in hard copy only by the date and time specified in section IV.3.4 of this contract notice. Late submissions will not be accepted. The council reserves the right not to award any contract as a result of the procurement process initiated by this Contract Notice and in such event will not be liable for any costs incurred by any party.

(SC Ref:441663).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The council will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.4.2016

 

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