Removal Services London

Removal Services London

Removal Services and Clearance of Office Furniture and Associated Equipment.

UK-Wembley: other community, social and personal services

2012/S 93-153922

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Brent
Town Hall, Forty Lane, Wembley, Middlesex,
Contact point(s): London Borough of Brent, Floor 2, East Wing, Brent House, 349-357 High Road, Wembley Middlesex, HA9 6BZ
For the attention of: Caroline Raihan
HA9 9HD Wembley
UNITED KINGDOM
Telephone: +44 2089371751
E-mail: civiccentre@brent.gov.uk
Fax: +44 2089371390

Internet address(es):

General address of the contracting authority: http://www.brent.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Removal Services & Clearance of Office Furniture & Associated Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the boundaries of London Borough of Brent.
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Removal Services to move over 2 200 staff and associated Council services from a range of locations within the London Borough of Brent to the Council’s new Civic Centre, located in Engineers Way, Wembley, along with clearance of office furniture and associated equipment from vacated buildings, whilst maximising opportunities for community reuse, resale or recycling of furniture and equipment. There are two lots as described within this notice.
II.1.6)Common procurement vocabulary (CPV)

98000000, 98300000, 98340000, 98341100, 98341120, 98392000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 200 000,00 and 225 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.10.2012. Completion 30.9.2013

Information about lots

Lot No: 1 Lot title: Removal Services

1)Short description
Moving 2 200 staff, filing and IT equipment from 12 different office locations in the London Borough of Brent to the Civic Centre in Wembley.
2)Common procurement vocabulary (CPV)

98000000, 98300000, 98340000, 98341100, 98341120, 98392000

3)Quantity or scope
— decommission, move and Recommission of existing IT equipment,
— over an estimated 12 weekends from April 2013,
— large scale weekend moves from 150 to 300 staff,
— pre and post move customer support.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Your organisation can apply for both lots or just one lot.
Lot No: 2 Lot title: Sustainable Clearance of Redundant Office Furniture & Associated Office Equipment
1)Short description
Clearing of furniture and equipment from vacated offices in the London Borough of Brent within a short timescale, ensuring the resale, recycling, or community reuse of equipment and furniture.
2)Common procurement vocabulary (CPV)

98000000, 98300000, 98340000, 98341100, 98341120, 98392000

3)Quantity or scope
Clearing of furniture and equipment from 12 vacated offices in the London Borough of Brent within a short timescale (estimated 3 months). Furniture ranges in age and quality. Ensuring the resale, recycling or community reuse of equipment and furniture cleared from vacated buildings.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Your organisation can apply for both lots or just one lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be made in accordance with the terms and conditions of contract. Further details will be provided in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If a contract is awarded to a grouping of economic operators, the contracting authority may require one member of the group to accept prime contractor responsibility of the other members, or the tendering parties may be required to form a legal entity with appropriate financial guarantees before entering into a contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documentation and include achievement of the programme delivery dates.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Prospective bidders will be required to complete a PQQ consistent with Directive 2004/18/EC. This questionnaire is available from the contact officer named in I.1 and must be returned in accordance with the instructions.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre Qualification Questionnaire. The contracting authority requires that tenderers meet minimum financial criteria and all necessary compliance requirements. Economic operators must have a minimum annual turnover of 337 500 GBP for a single lot or 675 000 GBP for both lots.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Maximum limited to 8 economic operators per lot selected on the basis of the information requested and the evaluation criteria described within the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MTCC
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All dates and time periods specified in this notice are provisional at the time of publication of this notice, and the contracting authority reserves the right to amend these. In such cases the relevant material will, in response to request made under the Freedom of Information (FOI) Act 2000, to be examined in the light of exemptions for in that Act. The contracting authority for the Civic Centre will be the London Borough of Brent. Candidates who wish to express an interest in this contract must request a Pre-Qualification Questionnaire (PQQ) from the contact officer in I.1. The PQQ will contain further details on the required conditions for participation referred to in Section III.2 above. Parties should advise company name, e-mail, address and contact point for dispatch purposes. It is intended that dispatch of the PQQ will be by electronic means only.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will observe a minimum 10 calendar day standstill period running from the day after communication to tenderers of the authority’s intended award decision. This is to allow unsuccessful tenderers to obtain further information before the contract is entered into. There is no right of appeal to the contracting authority and instead the UK Public Contracts Regulations 2006 (as amended) provide for an aggrieved party to apply to the High Court of England and Wales concerning any alleged breach of the 2006 Regulations. Any such action must be brought within 30 days of knowledge of the alleged breach unless an extension is granted by the courts. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.5.2012

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