Renewable Energy Scheme Management for Scottish Government

Renewable Energy Scheme Management for Scottish Government

The Scottish Government is seeking a suitably qualified and experienced Service Provider, to undertake the delivery of the Community and Renewable Energy Scheme (CARES) in Scotland.

United Kingdom-Glasgow: Energy-efficiency consultancy services

2016/S 216-393482

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
United Kingdom
Contact person: Douglas Martin
Telephone: +44 1412420478
E-mail: douglas.martin@gov.scot
NUTS code: UKM

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.publictendersscotland.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Administration and Management of the Community and Renewable Energy Scheme (CARES).

Reference number: Case/328616

II.1.2)Main CPV code

71314300

II.1.3)Type of contract

Services

II.1.4)Short description:

The Scottish Government is seeking a suitably qualified and experienced Service Provider, to undertake the delivery of the Community and Renewable Energy Scheme (CARES) in Scotland.

The period of contract is from 1.4.2017 to 31.3.2020, with an option to extend for an additional period of 12 months to 31.3.2021.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79342300
79940000
79996100
90700000
66171000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Scottish Government is seeking a suitably qualified and experienced Service Provider, to undertake the delivery of the Community and Renewable Energy Scheme (CARES) in Scotland.

The main aim of CARES, free at the point of use, is to support the Scottish Government’s ambitions, to enable communities and rural businesses to reap the benefits of a more localised energy approach.

The main components of CARES are local energy ownership and shared ownership both of which are facilitated through a range of interventions summarised as follows:

— Bespoke advice and support to eligible applicants on a broad range of issues involved in owning a renewable energy project, or taking a share in a commercial scheme.

— Administration and management of a range of grant and loan support schemes, from start-up grants through to post planning capital loans to help projects reach financial closure and/or reach investor readiness.

— The promotion of CARES which is mainly facilitated through a dedicated website and annual conference.

— Support for a local energy systems approach, which is currently facilitated through the Local Energy Challenge Fund and the Infrastructure and Innovation Fund.

The Service Provider shall be responsible for reviewing the support currently in place to ensure it can continue to deliver the Scottish Government’s ambitions and targets.

The requirement also includes:

— Loans — recovery of all existing loan repayments from current loan schemes, including those which have been closed or will no longer be available at the contract start date.

— Grants — the need to ensure recipients comply with the terms and conditions of issue.

— Administration and management including the processing, assessment and decision-making of applications received to the various funding programmes.

— Support on complex financial matters associated with investing in a renewable energy and or low carbon project including the refinancing of operational projects.

The period of contract is from 1.4.2017 to 31.3.2020, with an option to extend for an additional period of 12 months to 31.3.2021.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Technical Criteria / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017
End: 31/03/2020
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend for an additional 1 year period to 31.3.2021.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project: INTERGG 2 — Delivering Community Benefits from Civic Energy (COBEN).

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers shall be appropriately registered with the Financial Conduct Authority (FCA). Please note that bidders who cannot demonstrate registration to FCA prior to the contract commencement date, if they are not currently FCA compliant.

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.

Statement for 4.B.1.1: Bidders will be required to have a minimum ‘general’ yearly turnover of 3.2 million GBP for the last 3 years.

Statement for 4.B.3: Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.

As evidence for the ESPD (Scotland)question 4B.1.1, the Procurement Officer may ask for annual accounts from the bidder.

Statement for 4B.5.1-3

It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequent awarded contract, the type of insurance indicated below.

Employer’s (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 2.500 000 GBP

Professional Indemnity Insurance = 2.500 000 GBP

http://www.hse.gov.uk/pubns/hse40.pdf

III.1.3)Technical and professional ability

Minimum level(s) of standards possibly required:

Technical and professional ability:

4C.1.2: Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the services as described in part II.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

4C.2: Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.

4C.3: Bidders will be required to demonstrate that they have (or have access to) the appropriate technical facilities, study and research facilities to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or relevant section of the Site Notice.

4C.7: Bidders will be required to confirm that they will employ environmental management measures as described within 4C.12.

4C.8.1: Bidders will be required to confirm their average annual manpower for the last 3 years.

4C.8.2: Bidders will be required to confirm their number of managerial staff for the last 3 years.

4c.10: Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

1st Statement 4D.1: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent.

2nd Statement 4D.1 If the Bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) then the bidder must have the following:

A documented policy regarding quality management. The policy must set out responsibilities for quality management demonstrating that the bidder has, and continues to implement, a quality management policy that is authorised by their Chief Executive, or equivalent, which is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

1st Statement 4D.2: The Bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate.

2nd Statement D4.2 — If the bidder does not hold a UKAS (or equivalent) accredited independent third party certificate of compliance with

BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate, then the bidder must have the following:

a. Documented arrangements for ensuring that the bidder’s environmental management procedures are effective in reducing / preventing significant impacts on the environment. This should evidence that the bidder’s organisation’s environmental policy implementation plan provides information as to how the organisation aims to discharge relevant legal responsibilities and provides clear indication of how these arrangements are communicated to the workforce in relation to environmental matters including: sustainable materials procurement; waste management; energy management. This should include the arrangements for responding to, monitoring and recording environmental incidents and emergencies and complaints.

b. Documented arrangements for providing employees with training and information on environmental issues, including evidence that the bidder has in place, and implements, training arrangements to ensure that its workforce has sufficient skills and understanding to carry out their various duties. This should include a programme of refresher training that will keep the workforce updated on relevant legal requirements and good environmental management practice.

Please note that bidders who cannot demonstrate equivalence to ISO 9001 and 14001 will be rejected.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Appropriately registered with the Financial Conduct Authority (FCA).

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/12/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 19/12/2016
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Mid 2020 if the optional year extension is implemented.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

Service type not suited to lotting. ESPD will be scored on a pass/fail basis.

Award Criteria Questions can be found in the ITT together with weightings.

Technical responses will be evaluated using the following methodology;

0 — Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.

1 — Poor Response is partially relevant but generally poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled.

2 — Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas.

3 — Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled.

4 — Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full.

In addition Bidders are expected to hold ISO 27001(or equivalent). Bidders not holding ISO 27001 will not be excluded provided they can show application for the accreditation or equivalence to ISO 27001 can be established. Please note: bidders who cannot demonstrate equivalence to ISO 27001 will be rejected.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is Case/328616. For more information see:http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

The Contracting Authority does not intend to include a sub-contract clause in this contract.

(SC Ref:468953).

VI.4)Procedures for review

VI.4.1)Review body

Scottish Government
Victoria Quay, Leith
Edinburgh
EH6 6QQ
United Kingdom
Telephone: +44 1312440474Internet address:http://www.scotland.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/11/2016

 

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