Renfrewshire Council Trades Contractors Framework Agreement

Renfrewshire Council Trades Contractors Framework Agreement

The purpose of this Framework Agreement is to give the Council a route to employ specialist contractors to carry out reactive repair, maintenance and lower value one-off projects.

United Kingdom-Paisley: Repair and maintenance services

2017/S 059-109064

Contract notice

Works

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416187033
E-mail: douglas.mcewan@renfrewshire.gov.uk
NUTS code: UKM35

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework Agreement for the Provision of Trades Contractors.

Reference number: RC/FA/124/17

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Works

II.1.4)Short description:

The purpose of this Framework Agreement is to give the Council a route to employ specialist contractors to carry out reactive repair, maintenance and lower value one-off projects. The Council has its own multi trade in-house maintenance provider therefore this Framework Agreement will only be used where there is no capacity within the Councils in-house resources.

The trades required would be:

— Electricians,

— Joiners,

— General Builders,

— Plumbers,

— Plasterers / Tilers,

— Roofers (Built Up Felt Roofing),

— Blacksmiths,

— Painter / Decorators,

— Suspended Ceiling Installers,

— Heating Engineers.

There are Lots for individual trades groups (as mentioned above) and also a Lot for Multi-Trades should an individual work package require the coordinated use of various trades to enable its completion.

Suppliers should be aware that the Council does not guarantee the supplier any continuity or value of work. Package Orders to carry out work packages will be raised by the Council on an ‘as required’ basis.

II.1.5)Estimated total value

Value excluding VAT: 23 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Electrical Works

Lot No: 1

II.2.2)Additional CPV code(s)

50000000
45310000
45311100
45311200

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of electrical contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned electrical works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Joiner Works

Lot No: 2

II.2.2)Additional CPV code(s)

50000000
45421000
45324000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of joinery contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned joinery works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

General Builders Works

Lot No: 3

II.2.2)Additional CPV code(s)

50000000
45262520
45262522
45262300

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of general building contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned general builder works under this Lot.

Examples of builder works would be brickwork, roughcasting, rendering, concrete work etc. This Lot would also include for the provision of labourers/drivers.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Plumber Works

Lot No: 4

II.2.2)Additional CPV code(s)

50000000
45330000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of plumbing contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned plumbing works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Plasterer / Tiler Works

Lot No: 5

II.2.2)Additional CPV code(s)

50000000
45410000
45431000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of plastering/tiling contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned plastering/tiling works under this Lot.

Tiling work would be the application of ceramic wall and floor tiles.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Flat Roofing (BUR) Works

Lot No: 6

II.2.2)Additional CPV code(s)

50000000
45261214
45261900

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Flat Roofing (BUR) contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned Flat Roofing (BUR) works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Blacksmith / Metal Fencing Works

Lot No: 7

II.2.2)Additional CPV code(s)

50000000
45262670
45262680
45341000
45342000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Blacksmiths to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned Blacksmith works under this Lot.

Examples of blacksmiths work would be the manufacture and installation of external metal handrails and grab rails (typically at the entrance doors of domestic properties)and repairs and/or replacement of metal gates and metal fencing.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Painter / Decorator Works

Lot No: 8

II.2.2)Additional CPV code(s)

50000000
45442100
45451000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Painting and Decorating Contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned painting and decorating works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Suspended Ceiling Works

Lot No: 9

II.2.2)Additional CPV code(s)

50000000
45421146

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Suspended Ceiling Contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned Suspended Ceiling works under this Lot.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Heating Engineer Works

Lot No: 10

II.2.2)Additional CPV code(s)

50000000
50531200
50531100
50720000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Heating Contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned heating works under this Lot.

Suppliers require to be Gas Safe registered (or equivalent) in both domestic and commercial applications.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

II.2)Description

II.2.1)Title:

Multi Trades Works

Lot No: 11

II.2.2)Additional CPV code(s)

50000000
45310000
45421000
45000000
45330000
45410000
45431000
45261900
45262670
45342000
45442100
45451000
45421146
50531200
50720000

II.2.3)Place of performance

NUTS code: UKM35
Main site or place of performance:

All properties under the control of and within the boundary of Renfrewshire Council.

II.2.4)Description of the procurement:

The employment of Multi Trades Contractors to provide a reactive repair and maintenance service to the Council. There will also be an option to procure planned Multi Trades works under this Lot.

Suppliers awarded onto this Lot would require to be able to provide all the trades from Lots 1 to 10 to be deployed on a single Work Package as required. Where a multi trades Work Package is awarded the Supplier will be required to supervise and coordinate all the trades under their control to ensure the efficient completion of the Work Package.

Contractors should note that this framework will be used to supplement and support in-house resources at times of peak demand therefore the actual volume and value of works to be issued through this Lot is not known.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology and Approach / Weighting: 20
Quality criterion – Name: Fair Work Practices / Weighting: 5
Quality criterion – Name: Community Benefits / Weighting: 5
Price – Weighting: 70

II.2.6)Estimated value

Value excluding VAT: 16 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Notwithstanding the estimated value stated at point II.2.6 the Council does not guarantee any supplier any continuity or value of work to be issued under this Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Bidders will be required to state if any of the exclusion grounds as detailed within Regulation 58 (1) of The Public Contracts (Scotland) Regulations 2015 apply to them.

If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

The Council will determine the Tenderers financial status and risk where the contract is over 100 000 GBP or where Tenderers have aggregated spend over multiple contracts with Renfrewshire Council over 100 000 GBP.

Bidders will be required to have a minimum ‘general’ yearly turnover as detailed within the minimum level(s) of standards required below:

Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up/started trading.

The Council will use Dun and Bradstreet (D&B) to assist in its determination of the Tenders financial status and risk rating and will require that all tenderers evidence the equivalent of D&B Failure Score of 20 or above.

It is recommended that candidates review their own D&B Failure Score in advance of submitting their tender submission. If, following this review, Tenderers consider that the D&B Failure Score does not reflect their current financial status, the Tenderer should give a detailed explanation and will be required to provide any relevant supporting independent evidence at request for documentation stage. The Council will review any such information as part of the evaluation of Tenderer’s financial status.

Where the Tenderer is under no obligation to publish accounts and therefore does not have a D&B Failure Score, they will be required to provide their audited financial accounts for the previous 2 years as part of the request for documentation stage in order that the Council may assess these to determine the suitability of the Tenderer to undertake a contract or contracts of this size. This assessment will consider whether or not the Tenderers annual turnover meets the minimum turnover levels stated previously and whether or not there is any significant financial risk identified.

Where the Tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum financial turnover requirements or minimum D&B Failure Score (or equivalent) as a company, a parent company or bank guarantee will be required. The parent company must meet the minimum financial requirements as assessed by the Council. The parent company or bank guarantee will be in the form provided in the Tender Documentation (Appendix A1).

Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. However the collective annual turnover of all consortium members will be utilised in the overall assessment of annual turnover.

Where the tenderer intends to sub-contract more than 25 % of any contract value to a single sub-contractor, a financial report will be carried out on the sub-contractor. The Council reserve the right to request one copy of all sub-contractors last 2 years audited accounts and details of significant changes since the last year end. The Council also reserve the right to reject the use of sub-contractors in relation to the contract, where they fail to meet the Council’s minimum financial criteria.

It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below.

Minimum level(s) of standards possibly required:

Employer’s (Compulsory) Liability Insurance = statutory minimum 5 000 000 GBP each and every claim.

Public Liability Insurance = minimum 5 000 000 GBP each and every claim.

Statutory third party motor vehicle cover.

Contractors All Risk Insurance (CAR) = CAR insurance will not be required for normal day-to-day maintenance and repair works. For one off projects the level of CAR insurance will be set by the Council on a project by project basis but, for guidance purposes, the maximum indemnity limit that may be asked for is 172 500 GBP. Bidders are asked to evidence, at request for documentation stage, the level of CAR insurance they have in place. Bidders should note that the provision of CAR insurance is not a bar to being accepted onto the framework but the Council reserves the right not to award a direct call off work package to a bidder where the bidder is unable to provide the appropriate level of CAR insurance suitable for the work package to be carried out. The level of CAR insurance required for a Mini Competition will be detailed within the Mini Competition documentation. Bidders who cannot provide the level of CAR insurance required will not be considered for the award of the Mini Competition. The requirement for Contractors All Risk Insurance will be at the sole discretion of the Council and will be appropriate to the value and risk of the project to be carried out under this Framework Agreement.

Bidders must have a Dun and Bradstreet Failure Score of 20 or above (or equivalent).

Bidders will be required to have a minimum ‘general’ yearly turnover as detailed below for the last 3 years.

Bidding for Lot 1, turnover requirement 750 000 GBP

Bidding for Lot 2, turnover requirement 100 000 GBP

Bidding for Lot 3, turnover requirement 100 000 GBP

Bidding for Lot 4, turnover requirement 100 000 GBP

Bidding for Lot 5, turnover requirement 100 000 GBP

Bidding for Lot 6, turnover requirement 250 000 GBP

Bidding for Lot 7, turnover requirement 75 000 GBP

Bidding for Lot 8, turnover requirement 100 000 GBP

Bidding for Lot 9, turnover requirement 150 000 GBP

Bidding for Lot 10, turnover requirement 75 000 GBP

Bidding for Lot 11, turnover requirement 4 000 000 GBP

Where tenderers are bidding for more than 1 Lot the turnover requirement will be aggregated for the number of Lots bid for. For example, a tenderer who bids for all Lots, 1 to 11 would require to have a general yearly turnover of 5 800 000 GBP — the aggregated turnover requirement for Lots 1 to 11.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Bidders will be required to provide examples that demonstrate that they have the relevant experience to deliver the service as described in part II.2.4 of the OJEU Contract Notice or the relevant section of the Site Notice.

Bidders will be required to confirm their average annual manpower for the last 3 years and the number of managerial staff for the last 3 years.

Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.

Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent) or have a documented policy regarding quality management which must set out responsibilities for quality management demonstrating that the bidder has and continues to implement a quality management policy that is authorised by their Chief Executive, or equivalent, and is periodically reviewed at a senior management level. The policy must be relevant to the nature and scale of the work to be undertaken and set out responsibilities for quality management throughout the organisation.

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction-related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. Or have a regularly reviewed and documented policy for Health and Safety (H&S) management, endorsed by the Chief Executive Officer, or equivalent. The policy must be relevant to the nature and scale of the work and set out responsibilities for H&S management at all levels within the organisation. The policy must be relevant to the nature and scale of your operations and set out your company’s responsibilities of health and safety management and compliance with legislation (Note — Organisations with fewer than 5 employees are not required by law to have a documented policy statement).

Bidders will be required to confirm that they hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate or have a regularly reviewed documented policy regarding environmental management authorised by the Chief Executive, or equivalent. This policy must include and describe the bidder’s environmental emergency response procedures including the preparedness and response procedures for potential accidents and emergency response situations that give rise to significant environmental impacts (for example hazardous substances spill control).

Minimum level(s) of standards possibly required:

Relevant experience to carry out the Works/Service the bidder is tendering for.

Appropriate level of manpower, management and equipment to service this Contract.

Certified to BS EN ISO 9001 (or equivalent) or have a documented and endorsed policy regarding quality management.

Certified to BS OHSAS 18001 (or equivalent) or have a documented and endorsed policy regarding Health and Safety.

Certified to BS EN ISO 14001 (or equivalent) or have a documented and endorsed policy regarding environmental management.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

Bidders awarded a place on the Framework will carry out any work instructions issued to them for day-to-day maintenance and repair works under the SBCC Measured Term Contract for use in Scotland (MTC/Scot) 2011 Edition terms and conditions and incorporating the Employers Amendments.

Mini Competitions carried out under this Framework Agreement will be subject to the conditions of contract defined at the time of Mini Competition and incorporating the Employers Amendments.

The framework will be ranked per Lot based on the bidders evaluation scoring (highest scoring bidder will be ranked first).

The majority of the work required under this framework is reactive repair and maintenance therefore the bidder will require to abide by the priority coding timescales applicable to a particular work package. Details of the priority codings are detailed within the Invitation to Tender Document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/04/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/04/2017
Local time: 14:00
Place:

Renfrewshire Council Headquarters, Renfrewshire House, Cotton Street, Paisley.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting authority requires the bidder to complete and submit, with their tender response the following documents:

— Completed Offer Worksheet(s) relevant to the Lot or Lots that you are bidding for.

— Tender Declaration Page(s) relevant to the Lot or Lots that you are bidding for.

— S3 — Tender Compliance Certificate.

The Offer Worksheets and Tender Declaration Pages can be found within the attachment area of each individual Lot ITT. Please ensure that you complete the Offer Worksheet and Declaration Page for each Lot you are bidding for and reattach your completed documents in the attachment area of the relevant Lot.

The Tender Compliance Certificate can be found within a folder entitled ‘Supplementary Documents’ uploaded into the Attachment Area of the Master ITT and referenced as S3 — Tender Compliance Certificate.

The Contracting authority also requires the bidder to complete and submit, at ‘Request for documentation stage’ the following Supplementary documents (S Docs):

— S1 — Equalities Questionnaire;

— S2 — Equalities Declaration;

— S4 — No Collusion Certificate;

— S5 — Prompt Payment Certificate (if subcontractors are to be used);

— S6 — Registered Waste Carrier Form;

— S7 — Framework Manager Form;

— S8 — Health and Safety Questionnaire.

The above mentioned documents are provided with the tender documents and can be located within a folder entitled ‘Supplementary Documents’ uploaded into the Attachment Area of the Master ITT — Framework Agreement for the Provision of Trades Contractors.

Within the Technical Envelope of the Master ITT of the etender, bidders are requested to provide information in relation to their organisation and workforce. It should be noted that the detail requested in this section is for information only and will not form part of the award criteria and therefore has a ‘0’ weighting.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 7735. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Renfrewshire Council is committed to delivering community benefits through its Contracts. Suppliers are requested to refer to the document attached to the eTender entitled ‘Community Benefit Outcome Menu’ and state how many Community Benefits Points (CBPs) they would commit to offering per 10 000 GBP of spend through this Framework Agreement. CBPs relate to community benefits ranging from providing career talks at schools (worth 5 CBPs), providing work experience placements for persons 16+ years of age (worth 10 CBPs), sponsoring a community group (worth 5 CBPs) to providing employment for an unemployed person (worth 25 CBPs).

The Council shall work with the Supplier to ensure that any CBPs accrued by the Supplier are converted into community benefits that are realised during the life of the Framework Agreement.

(SC Ref:485128).

VI.4)Procedures for review

VI.4.1)Review body

Renfrewshire Council
Renfrewshire House, Cotton Street
Paisley
PA1 1JB
United Kingdom
Telephone: +44 1416186400
Fax: +44 1416187050Internet address:http://www.renfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

22/03/2017

 

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