Repair and Maintenance of Housing Properties Rugby

Repair and Maintenance of Housing Properties Rugby

Construction work. The Employer – Rugby Borough Council – owns and maintains a stock of dwellings and leasehold properties, together with additional assets such as garages and communal buildings, in the Rugby area and wishes to procure a repairs and maintenance service that will be delivered over a planned five year period.

UK-Rugby: construction work

2012/S 160-267346

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rugby Borough Council
Town Hall, Evreux Way
Contact point(s): Procurement
For the attention of: Daniel Rouse
CV21 2RR Rugby
UNITED KINGDOM
Telephone: +44 1788533732
E-mail: dan.rouse@rugby.gov.uk
Fax: +44 1788533567

Internet address(es):

General address of the contracting authority: http://www.rugby.gov.uk/

Address of the buyer profile: http://rugby.g2b.info/

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Repair and Maintenance of Housing Properties.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
NUTS code UKG13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Construction work. The Employer – Rugby Borough Council – owns and maintains a stock of dwellings and leasehold properties, together with additional assets such as garages and communal buildings, in the Rugby area and wishes t— procure a repairs and maintenance service that will be delivered over a planned five year period.
The repairs and maintenance service was redesigned 2 years ag— using the Vanguard Systems Thinking methodology and continues t— evolve through continuous improvement. The purpose of the response repairs service is t— d— the right repair at the right time.
This service will consist of the following:
1.0— Responsive Repairs & Maintenance
2.0— Void Property Maintenance
3.0— Provision of facilities t— assist disabled customers
II.1.6)Common procurement vocabulary (CPV)

45000000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
— Responsive repairs and maintenance,
— Out of hours repairs,
— Carpentry including new kitchens,
— Plumbing including new bathrooms,
— Drainage,
— Flooring,
— Wall tiling,
— Plastering,
— Glazing,
— PVCu windows and composite doors,
— Timber windows and external doors,
— Decorations,
— Brickwork,
— Paving,
— Asbestos removal,
— Clearance,
— Cleaning,
— Millwright,
— Garage repairs,
— Fencing,
— Locksmith services,
— Roofing,
— Scaffolding,
— Void Property Maintenance,
— Decorations,
— Kitchen and bathroom refurbishment,
— Repairs as necessary t— maintain our property,
— Clearance,
— Cleaning,
— Provision of facilities t— assist disabled customers,
— Showers and wet room facilities,
— Ramps, grab rails and alterations t— access.
Estimated value excluding VAT:
Range: between 2 500 000 and 3 750 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Detailed within documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Detailed within documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Detailed within documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: NEC3 Term Service Contract and Rugby Borough Council Standard Terms and Councils.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see als— Regulation 23(2) in the PCR 2006) t— the decision of whether a Candidate is eligible t— be invited t— tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr.

Candidates will be required t— answer these questions as part of the qualification process. For candidates wh— are registered overseas, you will need t— declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent t— the Regulation 23 lists.
Candidates wh— have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected t— bid, unless there are overriding requirements in the general interest for doing so.
Candidates wh— are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected t— bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Detailed in documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RT1213018
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
25.9.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises/consortium (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Please follow the instructions below and attached t— this email t— access all of the relevant information.
Instructions:
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site t— respond, if you are already registered you will not need t— register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, g— t— your Response Manager and add the following access code M85NN28GPX. Please ensure you follow any instruction provided t— you here.
The deadline for submitting your PQQ response(s) is before 17:00 noon on 25.9.2012. Please ensure that you allow yourself plenty of time when responding t— this invite prior t— the closing date and time, especially if you have been asked t— upload documents. Please find a user guide which will explain the online process and enable you t— familiarise yourself with the process at http://rugby.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6246. If you require further assistance in accessing tender information or submitting your tender response please feel free t— contact the Procurement Officer at Rugby Borough Council.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

If you have any questions about the content of the documents and what is required from you please send your request through the email facility on the tendering portal. G— Reference: GO-2012817-PRO-4165259.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.8.2012

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