Repair and Maintenance of Military Vehicles

Repair and Maintenance of Military Vehicles

Repair Support and Capital Procurement for the Recovery Systems fitted to the CRARRV and Warrior Platfoms.

United Kingdom-Telford: Repair and maintenance services of military vehicles

2015/S 231-420701

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Babcock DSG
Building B15, MoD Donnington
For the attention of: Stacy Williams
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673807
E-mail: stacy.williams@babcockinternational.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repair Support and Capital Procurement for the Recovery Systems fitted to the CRARRV and Warrior Platfoms.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKG21

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 7

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Repair and maintenance services of military vehicles. Babcock DSG, acting as an Agent on behalf of the UK Ministry of Defence, has a potential requirement to place a five year Framework Agreement(s) with the possibility of a further two, one year options for the Repair Support and Capital Procurement of, but not limited to, the Recovery Systems fitted to the CRARRV and Warrior Platform.
Equipments to be covered are, but not limited to:
2590-99-786-2270 — Winch Aux (CRARRV).
2590-99-567-0324 — Winch (Warrior).
2590-99-847-8330 — Remote Controller Assy (Warrior).
2590-99-282-1225 — Controller Winch (Warrior).

II.1.6)Common procurement vocabulary (CPV)

50630000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Babcock DSG, acting as an Agent on behalf of the UK Ministry of Defence has a potential requirement to place a five year Framework Agreement(s) with the possibility of a further two, one year options for the Repair Support and Capital Procurement of, but not limited to, the following Recovery Systems fitted to the CRARRV and the Warrior Platform.
This requirement is split into 2 lots as detailed below:
Lot 1: Repair Support.
Repair of NSN — 2590-99-786-2270 Winch Aux (CRARRV).
Repair of NSN — 2590-99-567-0324 Winch (Warrior).
Repair of NSN — 2590-99-847-8330 Remote Controller Assy (Warrior).
Repaif of NSN — 2590-99-282-1225 Controller, Winch (Warrior).
Lot 2:
Supply of Quantity 5 Warrior Winch (2590-99-567-0324).
The Equipment and all of its ancillaries shall be repaired and tested in accordance with the latest OEM specifications and modification state, using approved procedures in accordance with the current Army Equipment Support Publication (AESPs). The performance and quality of the assemblies shall meet or exceed that of the latest OEM specification. Records of performance tests and results as applicable shall be supplied as stated in the specifications.
The successful Contractor(s) shall be responsible for the procurement of all replacement parts necessary to undertake the repairs. The parts shall meet the OEM specification and be purchased from an approved supplier. Certificates of Conformities shall be obtained for all parts.
It is the intention to operate electronic trading, Babcock DSG Limited is developing an electronic payment system, the tender documentation shall provide further details on payment.
We reserve the right to add Equipments / Items of a similar nature during the lifetime of the Contract(s).
The successful Contractor(s) shall be expected to arrange the subsequent packaging to appropriate Military Packaging Levels and deliver the Artiles to the nominated Authory location.
QA Standards or equivalent: The Contractor(s) shall hold and maintain a certification to BS EN ISO 9001:2008, issued by an accredited certification body.
Expressions of Interest shall be via the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this Contract Notice. Only those Expressions of Interest that fully meet the above criteria and as stated in DPQQ shall be considered for Invitation to Tender.
No business whatsoever is guaranteed under any resulting Framework Agreement(s) or Contract(s). Indeed there is no guarantee that any Framework Agreement(s) or Contract(s) will be put in place in relation to this notice.
No compensation etc. shall be paid if a tender or resulting Framework Agreement is withdrawn for any reason. Bidders shall take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The proposed requirement is a 5 year Framework Agreement(s) with the possibility of a further 2, 1 year options.
Provisional timetable for recourse to these options:
in months: 54 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2023

Information about lots

Lot No: 1 Lot title: Repair Support — see Section II.2.1 for details

1)Short description

2)Common procurement vocabulary (CPV)

50630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Supply of Capital Articles — See Section II.2.1 for details

1)Short description

2)Common procurement vocabulary (CPV)

50630000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Potential Provider may be required to provide either a parent company or bankers guarantee during the procurement process, if it is deemed that the Potential Provider does not meet the required standard in respect of economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments under any resulting Contract(s) shall be made on the completion / acceptance of individual tasks / deliveries to the satisfaction of the Authority. It is the intention to implement an electronic payment system as the mechanism under any eventual Contract(s).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the Contract(s).

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any Contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Statement of Good Standing shall be requested as part of the Dynamic Pre-Qualification Questionnaire (DPQQ).

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
This information will be requested as part of the Dynamic Pre-Qualification Questionnaire (DPQQ).
The estimated annual contract value is £300,000.00 for the Repair Support and approx 800 000 GBP in Year 1 for the one off buy quantity . If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient econimc and financial capability, e.g. such evidence may include:
1. Any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2. State whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass / fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation will be utilised as part of this process”.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii)when and where the work or works were carried out; and (iii) specifying whether they were carried out according to the rules of the trade or profession and properly completed;
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator;
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property;
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority;
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
This information will be requested as part of the Dynamic Pre-Qualification Questionnaire (DPQQ).

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 7
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the DPQQ to rpovide information that allows the evaluation of Suppliers capacities and capabilities against the selection criteria set out at Sections III.2.1, III.2.2 and III.2.3 of this Contract Notice.
The DPQQ will be used to create a short list of tenderers who:
1. Are eligible to participate under section III.2.1 of this Contract Notice.
2. Fulfil any minimum standards under Section III.2.2 and III.2.3 of this Contract Notice, and
3. Best meet in terms of capacity and capability the selection criteria set out in Sections III.2.2 and III.2.3 of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Scorings and Weighting Box in DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LSBU7/0196

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2016 – 23:55
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: B73TBV8FG7.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-20151126-DCB-7375442.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, DSG, Defence Support Group (DSG)
Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: stacy.williams@babcockinternational.com
Telephone: +44 1952673807

Body responsible for mediation procedures

Ministry of Defence, DSG, Defence Support Group (DSG)
Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: stacy.williams@babcockinternational.com
Telephone: +44 1952673807

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, DSG, Defence Support Group (DSG)
Building B15, MOD Donnington
TF2 8JT Telford
UNITED KINGDOM
E-mail: stacy.williams@babcockinternational.com
Telephone: +44 1952673807

VI.5)Date of dispatch of this notice:

26.11.2015

Enjoyed this post? Share it!