Repair and Maintenance Works for Midlothian Council

Repair and Maintenance Works for Midlothian Council

 The framework will cover the following trades;  Flooring services; Groundwork / Fencing; Window Cleaning Services;
Specialist Drain Cleaning; General Builderwork Repairs.

United Kingdom-Bonnyrigg: Floor and wall covering work

2014/S 097-169789

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
Fax: +44 1316542797

Internet address(es):

General address of the contracting authority: http://www.midlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336

Electronic access to information: www.publiccontractsscotland.gov.uk

Further information can be obtained from: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
E-mail: tim.higgins@midlothian.gov.uk
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Procurement
For the attention of: Tim Higgins
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1315615237
E-mail: tim.higgins@midlothian.gov.uk
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk

Tenders or requests to participate must be sent to: Midlothian Council
Dundas Buidlings, 62a Polton Street
Contact point(s): Property and Facilities
For the attention of: Head of Property and Facilities
EH19 3YD Bonnyrigg
UNITED KINGDOM
Telephone: +44 1312707500
Fax: +44 1316542797
Internet address: http://www.midlothian.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repair, Maintenance and Minor Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Midlothian.

NUTS code UKM23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 33

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 900 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority intends to enter into a multi-supplier framework for the principal provision of, and support to, a number of trades required for; repair, maintenance, and minor works to both domestic and non-domestic properties. The framework will cover the following trades;
— Flooring services
— Groundwork / Fencing
— Window Cleaning Services
— Specialist Drain Cleaning
— General Builderwork Repairs
— Felt and Misc Roofing Work
— Glazier Works
— General Electrical Repairs
— General Joinery Repairs
— Door Entry Systems
— Painter work – int/ext
The resulting framework will operate 11 Lots as illustrated above, allowing Participants to register their interest against one particular discipline, or as many as it is capable or interested in delivering. This allows the Authority to consolidate the various contracts into a single exercise, whilst ensuring access is not restricted to large organisations.
It is envisaged that 3 Participants will be appointed per lot on a ranked basis to allow flexibility should the top ranked supplier be unable to fulfil the call-off, and to enable the Authority to invite these three suppliers to quote for any high value requirements.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=305158.

II.1.6)Common procurement vocabulary (CPV)

45430000454311004543200045432100453400004534200034928310443131009092000045232452507000004521000050711000,4526000045441000454210004542000044220000454211004452111044221000454400004544210045442110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The total estimated four year framework value is GBP 5,900,000. This is not a guarantee of any level of spend, but is an average of the value of work put through all of the lots over the past two and a half years. Further data and detail will be provided with the Invitation to Tender document following assessment of Pre-Qualification Questionnaires.
Estimated value excluding VAT: 5 900 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be in place for three years, with an option available to the Authority to extend the framework for a further single year period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Flooring Services

1)Short description

Various floor-laying and covering services to both domestic and non-domestic properties, to be further defined within subsequent invitation to tender document. Primary source of service delivery.

2)Common procurement vocabulary (CPV)

45430000454311004543200045432100

3)Quantity or scope

Estimated annual value of GBP 67,000

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 10 Lot title: Door Entry Systems

1)Short description

Primary source of repair, maintenance and replacement of door entry systems to both domestic and non-domestic properties.

2)Common procurement vocabulary (CPV)

454211004452111044221000

3)Quantity or scope

Estimated annual value of GBP 19,000, though more information will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 11 Lot title: Painter Work

1)Short description

Provision of back-up service to in-house Paint team to both domestic and non-domestic properties. Both internal and external painter work requirements are included.

2)Common procurement vocabulary (CPV)

454400004544210045442110

3)Quantity or scope

Estimated annual value of GBP 55,000, though more details will be provided within the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2 Lot title: Groundwork / Fencing

1)Short description

Various groundwork and fencing services for a range of building/outdoor space types. Primary source of service delivery.

2)Common procurement vocabulary (CPV)

4534000045342000

3)Quantity or scope

Estimated annual value of GBP 130,000. More details will be provided with in the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 3 Lot title: Window Cleaning Services

1)Short description

Window cleaning services to non-domestic properties. This will be the primary source of service delivery.

2)Common procurement vocabulary (CPV)

9813310090920000

3)Quantity or scope

Estimated annual value of GBP 9,500, Further details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 4 Lot title: Specialist Drain Cleaning

1)Short description

Specialist drain assessment & cleaning services to various properties, roads and open spaces. This will be the primary source of service delivery, ie there are no inhouse teams for this type of work.

2)Common procurement vocabulary (CPV)

4523245245232451

3)Quantity or scope

Estimated annual value of GBP 62,000. Further details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 9 Lot title: General Joinery Repairs

1)Short description

Provision of back-up service to the Authority’s in-house joiners to both domestic and non-domestic properties.

2)Common procurement vocabulary (CPV)

454200004542100044220000

3)Quantity or scope

Estimated annual value of GBP 550,000, though more details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 8 Lot title: General Electrical Repairs

1)Short description

Provision of general electrical repairs to non-domestic properties in support of the Authority’s in-house team.

2)Common procurement vocabulary (CPV)

50711000713141004531100045310000

3)Quantity or scope

Estimated annual value of GBP 4,500, though more details will be provided within the Invitation to Tender document.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Glazier Works

1)Short description

Provision of glazing services to both domestic and non-domestic properties as a primary source of service delivery. There is no in-house team for this type of work.

2)Common procurement vocabulary (CPV)

4544100045440000

3)Quantity or scope

Estimated annual value of GBP 98,000, though more details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 6 Lot title: Felt and Misc Roofing Work

1)Short description

For the provision of various roofing repair services in support of the Authority’s in house teams. Both domestic and non-domestic properties are included in the scope.

2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

Estimated annual value of GBP 150,000, though more details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 5 Lot title: General Builderwork Repairs

1)Short description

General builderwork repairs to both domestic and non-domestic properties. This is for the provision of back-up service to in-house teams.

2)Common procurement vocabulary (CPV)

5070000045210000

3)Quantity or scope

Estimated annual value of GBP 330,000, further details will be provided with the Invitation to Tender document.

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None will be required unless the financial stability of a Participant cannot be assessed conclusively by the Authority.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

It is anticipated that payment for services delivered will be made 30 days after the receipt of a valid invoice, using Interim Payments and Delivery Payments as appropriate.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Full details of the terms and conditions to be used under the framework will be provided at the Invitation to Tender stage.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
All candidates will be required to provide sufficient evidence that they have the financial stability and capacity to deliver the Lot(s) they intend to note interest for invitation to tender. This may include one or all of the above, and any other information that may be relevant to such a decision.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The 6 Participants per Lot that will be selected for invitation to tender will be selected based on the overall ranking derived as a result of the points awarded for the three scored sections of the PQQ;
— Technical or Professional Capability
— Quality Management
— Health and Safety Procedures
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MID/14/011
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.6.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Framework likely to be replaced every four years for the forseeable future.
VI.2)Information about European Union funds

VI.3)Additional information

Please keep any question or query to the ‘Question and Answer facility’ provided with this notice. Questions submitted by any other means will not be responded to, and may result in the Participants exclusion from the remainder of this procurement exercise.
(SC Ref:305158)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.5.2014

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