Repair of IRS and TV Aerial Systems London

Repair of IRS and TV Aerial Systems London

Provision of a programme of planned preventative and responsive maintenance services for IRS and TV Aerial system in the council’s residential properties.

United Kingdom-London: Television aerials

2015/S 042-072508

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Homes for Haringey Ltd
9th Floor, Alexandra House, 10 Station Road
For the attention of: Sophie Uddin
N22 7TR London
UNITED KINGDOM
Telephone: +44 2084893640
E-mail: procurement@homesforharingey.org

Internet address(es):

General address of the contracting authority: http://www.homesforharingey.org/

Address of the buyer profile: http://homesforharingey.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Planned Preventative and Responsive Maintenance for IRS and TV Aerial Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Television aerials. Repair and maintenance services. Repair and maintenance services of electrical building installations. Homes for Haringey Limited (HfH) is an arms-length management organisation wholly owned by the London Borough of Haringey and manages more than 21,000 tenanted and leasehold council owned properties. HfH is seeking expressions of interest from suitably qualified and experienced contractors to enter into a contract for the provision of a programme of planned preventative and responsive maintenance services for IRS and TV Aerial system in the council’s residential properties. The scope of the contracts may include upgrading monitoring equipment in some of the older systems. The programme is divided into two Lots. Lot 1 (Area A) will cover the geographical areas of Wood Green and Hornsey, with 233 IRS and TV Aerials sites. Lot 2 (Area B) will cover the geographical areas of North Tottenham, with 352 IRS and TV Aerial sites. Applicants will be able to tender for both Lots but each Lot will be awarded to a separate provider. For each Lot, the services will comprise: (a) undertaking annual maintenance inspections of all IRS and TV Aerial system in accordance with manufacture’s instructions for each installation and carry out repairs, as instructed by the contracting authority in response to the planned preventative maintenance inspection reports; and (b) undertaking responsive repairs to IRS and TV Aerial system within a four hour and 24 hour response time depending on the priority stated by the Employer; as instructed by the contracting authority. The contract for each Lot will be in the form of a JCT 2011 Measured Term Contract with bespoke amendments. Full details will be provided in the tender documents. Each contract will have an initial term of 5 years, with an option at the Authority’s sole discretion to extend for a 6th year and a further option at the Authority’s sole discretion to extend for a 7th year, in each case subject to the successful contractors performing satisfactorily against KPIs. The Authority has a duty to deliver best value and performance improvement in accordance with the UK-Local Government Act 1999 and the UK-Audit Commission Act 1998 and will require the successful contractors to demonstrate best value throughout the term of the contracts.

II.1.6)Common procurement vocabulary (CPV)

32324400, 50000000, 50711000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 has an estimated annual value of GBP 85 000 ex VAT for each year of the contract. The total estimated value for Lot 1, including the 2 optional extensions, is GBP 595 000 ex VAT. Lot 2 has an estimated annual value of GBP 132 000 ex VAT for each year of the contract. The total estimated value for Lot 2, including the 2 optional extensions, is GBP 924 000 ex VAT. Therefore the total estimated value of the contracts, including all optional extensions, is GBP 1 519 000 ex VAT.
Estimated value excluding VAT: 1 519 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract for each lot may be extended at the Authority’s sole discretion 2 times for a period of 1 year.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 (Area A) Planned Preventative Maintenance for IRS and TV Aerial system West

1)Short description

Lot 1(Area A): West of Borough – will cover the geographical areas of Wood Green and Hornsey, with 233 IRS and TV Aerial sites. The services will comprise of (a) undertaking annual maintenance inspections of all IRS and TV Aerial system in accordance with manufacture’s instructions for each installation and carry out repairs, as instructed by the contracting authority in response to the planned preventative maintenance inspection reports; and (b) undertaking responsive repairs to IRS and TV Aerial system within a four hour and 24 hour response time depending on the priority stated by the Employer; as instructed by the contracting authority.

2)Common procurement vocabulary (CPV)

32324400, 50711000, 50000000

3)Quantity or scope

Lot 1 has an estimated annual value of GBP 85 000 ex VAT for each year of the contract. The total estimated value for Lot 1, including the 2 optional extensions, is GBP 595 000 ex VAT.
Estimated value excluding VAT: 595 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Authority reserves the right not to award a contract or to award a contract for part or parts of the programme advertised pursuant to this Notice.

Lot No: 2Lot title: Lot 2 (Area B) – Planned Preventative Maintenance for IRS and TV Aerial system East

1)Short description

Lot 2(Area B): East of Borough – will cover the geographical areas of North Tottenham and South Tottenham, with 352 IRS and TV Aerial sites. The services will comprise of (a) undertaking annual maintenance inspections of all IRS and TV Aerial system in accordance with manufacture’s instructions for each installation and carry out repairs, as instructed by the contracting authority in response to the planned preventative maintenance inspection reports; and (b) undertaking responsive repairs to IRS and TV Aerial system within a four hour and 24 hour response time depending on the priority stated by the Employer; as instructed by the contracting authority.

2)Common procurement vocabulary (CPV)

32324400, 50000000, 50711000

3)Quantity or scope

Lot 2 has an estimated annual value of GBP 132 000 ex VAT for each year of the contract. The total estimated value for Lot 2, including the two optional extensions, is GBP 924 000 ex VAT.
Estimated value excluding VAT: 924 000 GBP
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Authority reserves the right not to award a contract or to award a contract for part or parts of the programme advertised pursuant to this Notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of any deposits or guarantees by the Authority will be set out in the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions or payment arrangements by the Authority will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability in the event of consortium bid.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with EU Directive 2004/18/EC. The PQQ is available from Delta e-sourcing tool and must be returned by the date stipulated in section IV.3.4 via uploading to Delta e-sourcing portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Applicants will be required to complete a Pre-Qualification Questionnaire (PQQ) consistent with EU Directive 2004/18/EC. For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Television-aerials./76N6Y2K7WDTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/76N6Y2K7WDMinimum level(s) of standards possibly required: As stated in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Applicants will be required to complete a PQQ consistent with EU Directive 2004/18/EC. For more information about this opportunity please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Television-aerials./76N6Y2K7WD

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Tender 36

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The Authority reserves the right not to award a contract or to award a contract for part or parts of the programme advertised pursuant to this Notice. Applicants are permitted to bid for both Lots but cannot be awarded more than 1 lot each.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-London:-Television-aerials./76N6Y2K7WD

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/76N6Y2K7WD

GO Reference: GO-2015223-PRO-6388438.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
The Strand
SW1A 2AS London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Court of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about Contract Award Procedures), Regulation 32A (Standstill Period), Regulation 47 and Regulations 47D to 47N (inclusive) of the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

23.2.2015

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