Repair of Optronic Line Replacement Units for MOD

Repair of Optronic Line Replacement Units for MOD

The Authority has the potential requirement for the Repair of Optronic Replacement Units (LRU’s) as fitted to Warrior, Challenger and Titan/Trojan (T2) platforms.

United Kingdom-Telford: Repair and maintenance services of audio-visual and optical equipment

2015/S 095-172917

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

DSG — Babcock International Group
Building B15, MOD Donnington
For the attention of: Mr Niki Nye
TF2 8JT Telford
UNITED KINGDOM
Telephone: +44 1952673906
E-mail: niki.nye@dsg.mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LSBU11/0002 — For the Repair of Optronic Line Replacement Units (LRU’s).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKG21

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 84

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Repair and maintenance services of audio-visual and optical equipment. The Authority has the potential requirement for the Repair of Optronic Replacement Units (LRU’s) as fitted to Warrior, Challenger and Titan/Trojan (T2) platforms and potentially other vehicle platforms currently in service for the MOD.

II.1.6)Common procurement vocabulary (CPV)

50340000

II.1.7)Information about subcontracting

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Authority has the potential requirement for the repair of the Optronic Line Replacements Units (LRU’s), as fitted to Warrior, Challenger and Titan/Trojan platforms. It is the intention to award a Contract with a single Contractor to carry out the required repair activities. Examples of the equipment currently in scope but is not limited to, are as follows:
5836-99-975-4063 (FV2259588) Video Switching Unit;
7025-99-351-4124 (FV2259657) Display Unit;
2590-99-301-8377 (pre fab) (FV2259656) Control Unit;
2590-99-813-2337 (post fab) (FV2259656) Control Unit;
5998-99-027-0854 (649500123) Circuit Card;
1240-99-660-4273 (FV2156976) Controller;
1290-99-383-4248 (FV2213641) Panel Gunners Control;
6670-99-861-9706 (649500107) Load Cell;
2540-99-212-7648 (FV2262392) Camera Television;
6710-99-301-8484 (FV2273271) L 3 Camera (T2) low level lighting;
6720-99-386-8233 (6797 80 100) Hube Camera;
5836-99-961-3623 (677280100) Video Switching Unit;
5855-99-250-1892 (6799 801 00) Illuminator;
5855-99-860-0335 (6798 801 00) Illuminator;
6610-99-898-0458 (6779 801 00) Control Display Unit;
1240-99-341-8137 (667700220) Panel;
1240-99-938-2182 (667800220) Front Panel;
2540-99-274-4344 (pre fab) (FV2262391) T2ERDSU;
2540-99-376-4132 (post fab) (FV2262391) T2ERDSU;
1290-99-902-2395 (FV2213640) Panel;
2510-99-321-1220 (FV2259599) Commander Service Panel (T2);
2510-99-356-1150 (pre fab) (FV2259598) Drivers Control Panel (T2);
2590-99-919-6411 (post fab) (FV2259598) Drivers Control Panel (T2);
5975-99-852-8942 (FV2259601) Hull Rear Junction Box (T2);
6110-99-292-4750 (pre fab) (FV2259600) Power Dist Panel (T2);
6110-99-877-4857 (post fab) (FV2259600) Power Dist Panel (T2);
2590-99-784-1891 (FV2010782) Warrior Control Handle;
6150-99-812-8070 (FV2294222) Hand Firing Switch.
The successful Contractor will be required to repair Articles as per OEM Specification with an accompanying Certificate of Conformance detailing results of output tests. The successful Contractor will be required to supply all spares/components necessary to undertake the repair process.
Successful Contractor will be expected to arrange the subsequent packaging to appropriate Military Packing Levels and deliver Articles to the Authority post completion of repair activity.
The Repair will include, but not limited to:
Process of Repair:
— Repair: All Articles are to be repaired to A1 condition as per OEM Specification. Where applicable software may be required to support the repair activity. AQAP 2210 requires the Contractor to apply additional controls to assure software quality;
— Component Parts: All faulty, damaged or missing components required to repair the equipment shall be replaced using the current OEM/Genuine manufacturer’s parts or OEM Specification, as appropriate;
— Replacement parts: The Contractor shall be responsible for the procurement of all replacement parts within the terms and conditions of the contract. All parts shall meet the OEM specification or are to be the equivalent manufacturer’s part, purchased from an approved supplier. When replacement/alternative parts are used because OEM parts are no longer available, then Certificates of Conformity are required for all parts which may affect the reliability of the equipment. These certificates shall be made available to the Authority upon request. Any concessions shall be dealt with in accordance with DEF-STAN 05-61;
— Testing on completion: On completion of the Repair activity, a functional test/inspection shall be carried out on the equipment in accordance with the OEM Test Specification. All test equipment used is to be provided and maintained by the Contractor. On satisfactory completion of the testing a test certificate is to be issued;
— The Contractor is to keep records of all visits/survey reports, repair approvals, certificates and costs incurred in the repairs to these equipments. These records must be made available to the Authority as requested.
QA Standards or equivalent: The Contractor shall hold and maintain a certification to BS EN ISO 9001:2008, issued by an accredited certification body.
Expressions of Interest will be via the Dynamic Pre-Qualification Questionnaire (DPQQ) linked to this Contract Notice. Only those expressions of interest that fully meet the above criteria and DPQQ shall be considered for Invitation to Tender.
No business whatsoever is guaranteed under any resulting framework agreement or contract, indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
It is the intention to operate electronic trading. Babcock DSG is developing an electronic payment system; all potential suppliers will be notified of the new system and the migration plan in due course.
Estimated value excluding VAT:
Range: between 869 716 and 4 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The proposed requirement will be 5 years with 2 single year options. Option years are included in the overall Contract value.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to ask for an indemnity, guarantee or bank bond if the potential supplier fails to meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the goods, works or services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into a Contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any Contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective markings scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 10
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the PQQ to provide information that allows the Authority to evaluate the suppliers capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2 and III.2.3) of this Contract Notice.
The Authority will use the PQQ response to create a short-list of tenderers who:
(1) are eligible to participate under Section III.2.1) of this Contract Notice;
(2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract Notice; and;
(3) best meet in terms of capacity and capability the selection criteria set out at Sections III.2.2) and III.2.3) of this Contract Notice.
Full details of the method for choosing the tenderers will be set out in the Scoring and Weighting Box for the Dynamic PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LSBU11/0002
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Potential suppliers must note the mandatory requirement for electronic trading.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: D86U27Z62R.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 800 282 324.

GO Reference: GO-2015514-DCB-6599238.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

DSG — Babcock International Group

Body responsible for mediation procedures

DSG — Babcock International Group

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

DSG — Babcock International Group

VI.5)Date of dispatch of this notice:

14.5.2015

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