Repairs and Maintenance Framework

Repairs and Maintenance Framework

Maximum number of participants to the framework agreement envisaged: 25.

United Kingdom-London: Repair and maintenance services

2015/S 165-301139

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tower Hamlets Community Housing Limited
285 Commercial Road
For the attention of: Head of Asset Management
E1 2PS London
UNITED KINGDOM
Telephone: +44 2077802750
E-mail: procurement@effefftee.co.uk

Internet address(es):

General address of the contracting authority: www.effefftee.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA12961

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: Faithorn Farrell Timms LLP
Central Court, Knoll Rise, Orpington
BR6 0JA Kent
UNITED KINGDOM
Telephone: +44 1689885080
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Faithorn Farrell Timms LLP
Central Court, Knoll Rise, Orpington
BR6 0JA Kent
UNITED KINGDOM
Telephone: +44 1689885080
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

Tenders or requests to participate must be sent to: Faithorn Farrell Timms LLP
Central Court, Knoll Rise, Orpington
BR6 0JA Kent
UNITED KINGDOM
Telephone: +44 1689885080
Fax: +44 1689885081
Internet address: www.effefftee.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repairs and Maintenance Framework for Tower Hamlets Community Housing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: London Borough of Tower Hamlets.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 700 000 GBP

II.1.5)Short description of the contract or purchase(s)

Tower Hamlets Community Housing Limited (THCH) owns and manages approximately 3 000 properties within London Borough of Tower Hamlets. THCH wishes to appoint experienced and qualified contractors to a framework agreement to deliver their responsive repairs and maintenance service. The framework agreement will be divided into 11 lots. Applicants may apply for 1, several or all lots. However; Applicants are to note that contractors will not be awarded more than 2 lots.

Note: To register your interest in this notice and obtain any additional information please visit the my-Tenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=161835

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2020

Information about lots

Lot No: 10 Lot title: Asbestos Removal

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 60 000 GBP.
Estimated value excluding VAT: 240 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 11 Lot title: Planned Maintenance Component Replacement

1)Short description

The contractors will be required to undertake planned maintenance works including for example roofing works, window replacement, external cladding, kitchens and bathrooms etc.

2)Common procurement vocabulary (CPV)

50700000, 45300000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 550 000 GBP.
Estimated value excluding VAT: 2 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Roofing Repairs

1)Short description

The contractor(s) will be expected to provide 24 hours 365 days a year cover for all responsive repairs, including emergency and out of hours repairs.

2)Common procurement vocabulary (CPV)

45261900, 45261910, 45261920, 45260000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 150 000 GBP.
Estimated value excluding VAT: 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Drainage and Sewers

1)Short description

The contractor(s) will be expected to provide 24 hours 365 days a year cover for all responsive repairs, including emergency and out of hours repairs.

2)Common procurement vocabulary (CPV)

45232452, 45232410

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 120 000 GBP.
Estimated value excluding VAT: 480 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4 Lot title: Domestic electrical works

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 190 000 GBP.
Estimated value excluding VAT: 760 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 9 Lot title: Water Hygiene and Associated Works

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

45232430, 50712000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 400 000 GBP.
Estimated value excluding VAT: 1 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 8 Lot title: Aids and Adaptation Works

1)Short description

The contractors will be expected to undertake the installation of works pertinent to aids and adaptations and in addition provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

50700000, 45300000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 115 000 GBP.
Estimated value excluding VAT: 460 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7 Lot title: Fire Alarm and Fire Equipment Maintenance

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

50413200, 50700000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 65 000 GBP.
Estimated value excluding VAT: 260 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6 Lot title: Specialist Damp and Associated Works

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

50000000, 45453100

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 120 000 GBP.
Estimated value excluding VAT: 480 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5 Lot title: CCTV / Door Entry / Satellite Installation and Maintenance

1)Short description

The contractor(s) will be expected to provide cover for all responsive repairs, including emergency during the hours of 8:00 am to 5:00 pm, Monday to Friday. An out of hours service is not required for this lot.

2)Common procurement vocabulary (CPV)

50711000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 95 000 GBP.
Estimated value excluding VAT: 380 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 1 Lot title: Responsive Repairs and Voids

1)Short description

The contractors will be expected to provide a 24 hour, 365 days a year cover for all responsive repairs, including emergency and out of hour repairs. The contractor will also undertake void refurbishment works, as instructed by the client.

2)Common procurement vocabulary (CPV)

50000000, 45453100, 45453000

3)Quantity or scope

The framework will cover all properties owned / managed by THCH, which may include commercial buildings also. The estimated annual value for the works and services, covered by this lots is 550 000 GBP.
Estimated value excluding VAT: 2 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see the tender documentation for all applicable requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the tender documentation for all applicable requirements.
Minimum level(s) of standards possibly required: Please see the tender documentation for all applicable minimum levels of standards.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the tender documentation for all applicable requirements.
Minimum level(s) of standards possibly required:
Please see the tender documentation for all applicable minimum levels of standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Please note that the client reserves the right to cancel this procurement process at any time and may decide not to award the framework agreement, or parts of the framework agreement, upon completion of this procurement process. The client also reserves the right to award a maximum of 2 lots to a contractor.
(MT Ref:161835).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 (which incorporates Directive 2014/24/EU into English Law) when notifying economic operators of the outcome of this procurement.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.8.2015

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