Repairs and Maintenance Service Contract Sutton

Repairs and Maintenance Service Contract Sutton

The responsive repairs and voids service contract will cover: Responsive Maintenance (including Emergency Works ordered during Normal Working Hours); Out of Hours Emergency Works; Void Property Works: Day to day repairs (domestic); Day to day repairs (communal).

United Kingdom-Sutton: Repair and maintenance services

2015/S 122-221924

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sutton Housing Partnership Limited
Sutton Gate, 1 Carshalton Road
For the attention of: Peter Lee
SM1 4LE Sutton
UNITED KINGDOM
E-mail: peter.lee@suttonhousingpartnership.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Repairs and Maintenance Service Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Surrey.
NUTS code UKJ,UKJ23,UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sutton Housing Partnership Limited (SHP) is an Arm’s Length Management Organisation, set up in 2006 to manage Sutton’s council housing stock. SHP is responsible for the day to day management of housing services to over 6 500 council tenants and 1 500 leaseholders with a budget of 4 500 000 GBP per year for repairs and maintenance. SHP is seeking to appoint one suitably qualified and experienced contractor to deliver the repairs and maintenance programme.
As part of the bid requirement tenderers will be asked to bid on 3 delivery options and explain the different pricing, risk and delivery approach to each of the three options. The 3 options are as follows:
(i) using an out-sourced model, (ii) using a wholly-owned subsidiary model, and (iii) commencing delivery by way of a completely out-sourced model that will subsequently be converted into a wholly-owned subsidiary model.
The responsive repairs and voids service contract will cover:
— Responsive Maintenance (including Emergency Works ordered during Normal Working Hours);
— Out of Hours Emergency Works;
— Void Property Works
— Day to day repairs (domestic)
— Day to day repairs (communal)
— Major Voids refurbishment (including kitchen and bathroom renewal and rewiring)
— Electrical testing and remedial works — Reactive
— Electrical testing and remedial works — Planned
— Door Entry Systems (independent of warden call)
— Aids and adaptations
— Major disabled adaptations e.g. ground floor extensions;
— Communal M&E building services e.g. Fire alarms and smoke detection systems; Emergency lighting; Warden call systems (and associated door entry systems)
— Pest control
— Minor works and small projects
In addition it is anticipated that in the future, from time to time, larger projects may be offered to the contractor, such as a whole house refurbishment following a fire or a single new build infill property on land in SHP’s ownership. Such projects will be specified by SHP and the contractor’s price benchmarked against similar projects to ensure value for money.

II.1.6)Common procurement vocabulary (CPV)

50000000, 50710000, 50711000, 50712000, 50721000, 50800000, 51100000, 51110000, 51120000, 71315000, 71315400, 71315410, 71317200,79993000, 45261900, 45261910, 45261920, 50232100, 50700000, 50870000, 45210000, 45211000, 45211310, 45232451, 45232452, 50230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 18.4.2016. Completion 17.4.2031

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits, guarantees, bonds, insurance or other forms of security will be set out in the Contract Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements required will be set out in the Contract Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium tender is acceptable but SHP reserves the right to require groupings of suppliers to take a particular legal form or to require a single supplier to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: SHP anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfers of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractor under this procurement. SHP’s detailed requirements will be set out in the Contract Documents. Under this contract the contractor and its supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to social and environmental considerations.
Applicants are requested to ensure they are fully aware of the requirements of this procurement and are able to commit the necessary time and resources before returning a Pre-Qualification Questionnaire.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Minimum requirements will be set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Minimum requirements will be set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Applicants should note that SHP will be running a Competitive Procedure with Negotiation in accordance with Regulation 29 of the Public Contracts Regulations 2015. Applicants will be required to hold their tenders open for acceptance for a minimum of 6 (six) months from the deadline for submission of tenders.
SHP reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this procurement exercise at any time and/or to award a contract for part of the works at its sole discretion. SHP shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with SHP shall be incurred entirely at that applicant’s/tenderer’s risk.
SHP anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfers of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractor under this procurement. SHP’s detailed requirements will be set out in the Contract Documents. Applicants are requested to ensure they are fully aware of the requirements of this procurement and are able to commit the necessary time and resources before returning a Pre-Qualification Questionnaire.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: SHP will observe a standstill period and conduct itself in accordance with the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

22.6.2015

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