Repairs and Maintenance Services Yorkshire – Call-Off Contracts

Repairs and Maintenance Services Yorkshire – Call-Off Contracts

Services will be delivered under call-off Contracts awarded via direct award or mini-competition processes.

United Kingdom-Leeds: Repair and maintenance services of building installations

2019/S 120-294260

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Yorkshire Housing Ltd
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
United Kingdom
Telephone: +44 1954250517
E-mail: tenders@tppl.co.uk
NUTS code: UKE

Internet address(es):Main address: http://www.yorkshirehousing.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Repair-and-maintenance-services-of-building-installations./6D3NT787BW
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/6D3NT787BW
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Repairs and Maintenance Framework

Reference number: YH/RIPP/01

II.1.2)Main CPV code

50700000

II.1.3)Type of contract

Services

II.1.4)Short description:

Yorkshire Housing Ltd invites tenders for contractors to participate in a 48 month framework agreement for the supply of repairs and maintenance services to YH housing stock.

Services will be delivered under call-off Contracts awarded via direct award or mini-competition processes. The agreement will be used by YH, and may also be used by all other subsidiaries of the YH group of companies, both current and future.

The estimated total value of the primary call-off contract to be awarded under this framework (covering the South region) is 6 000 000 GBP. The total framework value of 12 000 000 GBP is not a guarantee of expenditure and would be based on other YH regions awarding R&M contracts under this framework. It is not certain at this point whether such contracts, will or will not be awarded via this framework. Therefore total framework value of 12 000 000 GBP is to provide capacity on this framework for YH over and above the primary call-off contract (South region) to be awarded.

II.1.5)Estimated total value

Value excluding VAT: 12 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE
Main site or place of performance:

Yorkshire And the Humber.

II.2.4)Description of the procurement:

Yorkshire Housing Ltd (‘YH’) invites tenders for organisations (‘Service Providers’) to participate in a 48 month Framework Agreement (‘the Agreement’) for the supply of repairs and maintenance services (‘Services’) to YH housing stock (‘Property’). Full details on the range and types of services required are detailed in section 3 of the tender document.

Services will be delivered under call-off contracts (‘Contract’) awarded via direct award or mini-competition processes. The agreement will be used by YH, and may also be used by all other subsidiaries of the YH group of companies, both current and future.

Therefore, the envisaged approach is as follows: YH have issued this tender to create the Agreement from which contracts will be awarded. The first and primary package (covering YH’s South geographical region) is intended to be awarded on a direct award basis to the service provider that ranks first following evaluation of submissions to participate in the Agreement.

Further packages of services covering other YH geographical areas may be awarded on a direct award or mini-competition basis. YH reserves the right to access the proposed Agreement as required by the needs of the business. Therefore YH cannot provide any guarantees and/or commitments that Services for areas other than the South will be awarded through this proposed agreement, as such alternative procurement methods may be utilised and/or Services may be internalised via the YH Homeworks division.

The initial contract for services under the agreement covering the South region is to be awarded using the NHF form of contract with the NHF Schedule of Rates (Version 6) as the cost model. The duration is to be 2 years, with options to extend by two further increments of 12 months. Thereby the total contract duration for the South region is 4 years.

The agreement will comprise of a single lot with a maximum of 5 service providers awarded a place on this agreement to ensure appropriate capacity and competition should further packages of services be awarded.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Framework is likely to be re-tendered by YH within 48 months of award.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 22/07/2019
Local time: 12:05
Place:

TPPL or Yorkshire Housing Offices.

Information about authorised persons and opening procedure:

Tenders will be opened via the Delta eSourcing portal by authorised TPPL and Yorkshire Housing officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

48 months.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Repair-and-maintenance-services-of-building-installations./6D3NT787BW

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/6D3NT787BW

GO Reference: GO-2019621-PRO-15018715

VI.4)Procedures for review

VI.4.1)Review body

The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Contracting Authority will incorporate a minimum 10 calendar days (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time-limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2019