Repairs Maintenance and Voids Contract for Social Housing Stock

Repairs Maintenance and Voids Contract for Social Housing Stock

Thames Valley Charitable Housing Trust (the ‘registered provider’) is seeking expressions of interest from suitably qualified and experienced Service Providers to enter into a long-term partnering arrangement for the delivery of a programme of repairs and maintenance and voids repairs works.

UK-Twickenham: Repair and maintenance services

2013/S 017-024441

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Thames Valley Charitable Housing Trust on behalf of Thames Valley Housing
Premier House, 52 London Road
For the attention of: Sarah Baxter
TW1 3RP Twickenham
UNITED KINGDOM
Telephone: +44 1707339800
E-mail: tvha@echelonconsultancy.co.uk
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: www.tvha.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Thames Valley Housing Association
Premier House, 52 London Road, Twickenham
TW1 3RP Twickenham
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Repairs Maintenance and Voids contract for social housing stock.
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Main site or location of works, place of delivery or of performance: London, Berkshire, Surrey, Hampshire, Oxfordshire, Buckinghamshire, Wiltshire and Sussex.
NUTS code UKJ
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Thames Valley Charitable Housing Trust (the ‘registered provider’) is seeking expressions of interest from suitably qualified and experienced Service Providers to enter into a long-term partnering arrangement for the delivery of a programme of repairs and maintenance and voids repairs works (the ‘Programme’) to its residential housing stock comprising of approximately 5 587 properties in the contract area. TVH also have 2 019 commercial properties, 65 market rented properties and 6 189 tenant owned properties (which will have repairs to communal areas only). The number of properties may increase or decrease over the term of the contract.
TVCH intends to award one Term Partnering Contract under a bespoke TPC2005 (2008) but may wish to make available its wholly owned subsidiary to provide labour to the successful Service Provider at some point at the client’s discretion but not until at least the fifth year of the Term.
Competitive Dialogue is being used to support the development of the Price per Property model and the delivery model for repairs call handling.
II.1.6)Common procurement vocabulary (CPV)

50000000, 50700000, 50710000, 45311100, 45311000, 45330000, 45260000, 45332200, 44230000, 45440000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The estimated annual value of the repairs and maintenance works is 1 650 833 GBP per annum (ex VAT). The estimated value of the voids works is 679 199 GBP (ex VAT). The estimated value of communal repairs is 665 338 GBP (ex VAT). Therefore the total estimated annual value of the contract will be 2 995 570 GBP (ex VAT), or 29 955 700 GBP (ex VAT) over a full 10-year contract period.
Estimated value excluding VAT: 30 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be for an initial term of five (5) years with an option to extend for a further five (5) years with a break clause for non-performance.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bids must state that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.
Minimum level(s) of standards possibly required: As stated in the pre-qualification questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4 to the address provided in the questionnaire.
Minimum level(s) of standards possibly required:
As stated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As detailed in the invitation to submit detailed solutions document
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ech416
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.2.2013 – 11:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority reserves the right not to award a contract or to award a contract for part or parts of the Programme advertised pursuant to this notice.
The Authority anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfers of Undertakings (Protection of employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the tender and contract documents.
Applicants are invited to participate in Dialogue will be expected to allocate appropriate resources to participate effectively in the Dialogue process, and therefore applicants are requested to ensure they are fully aware of the requirements and be able to commit the necessary time and resources before returning a pre-qualification questionnaire.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice The Strand London
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The contracting authority will allow a period of at least 10 calendar days between the date it gives to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement.
Requests for additional information should be sent to the contact in Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 1 month from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 1 month). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of England and Wales
Royal Courts of Justice The Strand London
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:22.1.2013

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