Replacement and Maintenance of Communal District Heating Meters

Replacement and Maintenance of Communal District Heating Meters

Hull City Council is seeking tenders to upgrade and to replace existing energy heat meters within Multi Storey Housing Blocks.

United Kingdom-Hull: Meter reading service

2015/S 076-134174

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kingston Upon Hull City Council
Procurement Dept, Guildhall
HU1 2AA Hull
UNITED KINGDOM
Telephone: +44 1482613184
E-mail: lee.marshall@hullcc.gov.uk
Fax: +44 1482613310

Internet address(es):

General address of the contracting authority: http://www.hullcc.gov.uk

Address of the buyer profile: http://www.yortender.co.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Replacement and Maintenance of Communal District Heating Meters.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKE11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hull City Council is seeking tenders to upgrade and to replace existing energy heat meters within Multi Storey Housing Blocks. The successful provider will undertake the replacement exercise to 577 dwellings enabling remote energy monitoring and control. The new heat meters shall be of an ultrasonic type, which are compatible with tokenless Pre Payment Units.
The Service Provider will be required to set up a payment system for each dwelling. The Service Provider shall also establish an arrangement with Hull City Council to transfer the collected monies paid by tenants for energy supplied, to the Council. An administration charge for each dwelling shall be included by the Service Provider to allow for carrying out these functions.
Upon expiry of any equipment warranty following installation, the Service Provider shall provide a servicing and maintenance regime which shall continue to the end of the contract, which in total equals 120 months (10 years).

II.1.6)Common procurement vocabulary (CPV)

65500000, 65200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Hull City Council is seeking tenders to upgrade and to replace existing energy heat meters within Multi Storey Housing Blocks. The successful provider will undertake the replacement exercise to 577 dwellings enabling remote energy monitoring and control. The new heat meters shall be of an ultrasonic type, which are compatible with tokenless Pre Payment Units.
The Service Provider will be required to set up a payment system for each dwelling. The Service Provider shall also establish an arrangement with Hull City Council to transfer the collected monies paid by tenants for energy supplied, to the Council. An administration charge for each dwelling shall be included by the Service Provider to allow for carrying out these functions.
Upon expiry of any equipment warranty following installation, the Service Provider shall provide a servicing and maintenance regime which shall continue to the end of the contract (10 years).
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Participation will be subject to satisfactory completion of the accompanying Pre Qualification Questionnaire information.
Minimum level(s) of standards possibly required: Bidders will need to pass all mandatory requirements.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Participation will be subject to satisfactory completion of the accompanying Pre Qualification Questionnaire, and the completion of the Quality Assessment section of the Tender document.
Minimum level(s) of standards possibly required:
Bidders will need to be able to demonstrate capacity and ability to perform the required services.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9V7G-L4WQMI

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.5.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2015

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